All Meeting Minutes

2010-05-16 General Membership Meeting

General Membership Meeting

May 16, 2010 at the Cal Sailing Club

Commodore Allan Champion called the meeting to order at 12:38 pm. 

Officer Reports-
2nd Vice Report - we got lots of good stuff, it should be a great season, welcome to JJ as the new Windsurf Clinic Chair, we now are having windsurf lessons on Saturday and Sunday mornings, there should be lots of great sailing and windsurfing this season!

Vice Commodore:  membership is up, all is great!

Treasurer: the annual Financial Statement and just-approved budget is posted online on the club website and on the bulletin board in the clubhouse.  (copy included below).

1st Vice: most Bahias are working, getting tillers and other needed parts.

Commodore: thanks to all the members that brought stuff to share, especially Katharine Miller, and sorry that there will be no more Friday night racing, but we can't afford it.

Elections:

The following members were unanimously approved to the Executive Committee:

Port Captain: Dave Hoyt

Secretary: Noah Salzman

Treasurer:  Peter Kuhn

Rear Commodore: Barbara Kochan

Third Vice Commodore: Clément Barthès

Second Vice Commodore: Rob Miller

First Vice Commodore: Adam Bertsch and Michael Scalet (shared post)

Vice Commodore: Heidi Kearsley

Commodore: Jennifer Kroon

Meeting adjourned 12:42 pm, rice and beans for all!

 

Annual Statement of Financial Condition May 1 2010

As of May 1st we had $15,222 in the bank, and our property is worth $332,054 (depreciated book value). Cash is down $22,410 from 5/1/09, property is up $62,185. This statement prepared without audit from the club’s books.

 

Income 5/1/09 to 4/30/10:

$125,094

Regular Memberships

$39,650

Department of Boating and Waterways Boating Safety Education Equipment Grant: Reimbursement for 2 Bahias, 75 PFD’s, 13 Beginner Windsurf Boards and Sails, 2 P15 mains, 6 Bahia mains, 7 Bahia jibs, 2 Merit jibs, less proceeds from sale of Hunter 146’s

$18,466

UC Workstudy Reimbursement for 55% of dayleader wages

$9,450

Windsurf Locker Memberships (total for year was $14,910; thanks Isabella and all the windsurf lockerers!)

$5,592

Surplus Equipment Sales (Two Hunter 146's, Lasers, Trailers, Ensign Dewey, Radio)

$600

Donations including escrip

$543

Booklets, T Shirts, Burgees, Wetsuits

$424

BBQ Donations

$200

YRA memberships

$31

Interest

Total:

$200,051

 

 

Expenses 5/1/09 to 4/30/10:

$46,998

Windsurfing Equipment: 29 boards, 43 sails, 30 booms

$41,011

Dinghy Equipment: 3 Bahias, 12 Bahia mains, 7 Bahia jibs, 2 P15 mains, 2 Bahia masts, paddles, hiking straps

$36,309

Dayleader Wages, Taxes, Payroll Processing

$13,783

Dinghy Maintenance: anchors, tiller extensions, line, shackles, cleats, blocks, nuts, bolts, epoxy, gloves, etc.

$12,289

Other Events & Activities: Fast Tracks, Windsurf Seminars, Workparties

$11,337

Insurance (Liability & Workers Compensation)

$11,298

Keelboat Equipment: Merit Dr Who, Bottom Paint Donald And Pomodoro, 2 Merit 75% Jibs, Commander Drifter, Used 2 Hp Motor

$7,706

Lease Payments (2 Months At $462, 10 Months At $485.10, $1931 Hoist Maintenance Fee)

$5,334

DMV Registration, Use Tax On New Boats, Property Taxes

$5,315

Clubhouse Maintenance: Garbage Service, Cleaning Supplies, Etc

$5,114

Clubhouse Investments: windsurf mini sail rack structure and awning, clubhouse deck bench, jy rack, mural, lockers, windsurf container board and boom racks, dumpster locks, umbrellas for yard

$4,486

Safety Equipment: PFD's, sunscreen, visual distress signals

$4,261

Keelboat Maintenance: bottom cleaning, commander rudderhead and tiller parts, sail repairs and parts, radio, electrical supplies, lines, bumpers, shackles, epoxy, gloves, etc.

$3,854

Food For Open House BBQ's

$3,806

Skiff And Engine Maintenance & Fuel

$3,194

Credit Card Processor Fees, Bank Fees

$1,717

Accident Expense (Ambulance, Medical Co-Pays)

$1,512

General Membership Meetings: BYC Rental 5/27 and 11/22, Food

$899

Tools: Power And Hand Tools

$692

Printing, Postage, Flyers, Ads, Dues, DBW Conference

$615

Windsurf Maintenance: epoxy, fiberglass and carbon cloth, gloves, solvent, sail repair tape, harness lines, downhaul line, etc.

$534

Office Supplies: stamps, binders, printer paper and toner, poster board, markers, log books

$398

Clothing for sale to members, J dock keys

Total:

$222,461

 

 

Big thanks to everyone who worked hard for the club!

 

Budget for 5/1/10 to 4/30/11

Expected Income

Memberships (Regular and windsurf locker)

$140,000

DBW reimbursement for 2 outboard motors, 1 trainer dinghy, 12 beginning windsurf boards and sails, 60 wetsuits

$40,000

UC Work-Study Reimbursement

$17,500

Donations, surplus sales, interest, etc.

$7,000

Total Income

$204,500

 

Expected Operating Expense

Dayleaders

$37,000

Insurance

$11,000

Lease

$9,000

Printing, Ads, other Communications

$1,000

Dinghy maintenance

$8,000

Keelboat maintenance

$4,000

Windsurfer maintenance

$500

Skiff and engines maintenance, fuel

$2,000

Buildings & Grounds maintenance, DSL, portapotties, dumpster, lifejackets, etc.

$6,000

Club activities

$14,000

Miscellaneous expenses (credit card processing, DMV reg, etc.)

$9,500

Total operating expenses

$102,000

 

 

Expected Capital Expense (Equipment)

DBW reimbursed items (listed above)

$40,000

Dinghies (new sails, masts, etc.)

$20,000

Keelboats (major repairs)

$10,000

Windsurfing (intermediate/advanced boards, sails)

$27,500

Tools

$500

Clubhouse & Yard Improvements

$4,500

Total Capital Purchases

$102,500

Total Spending

$204,500