All Meeting Minutes

2011-05-22 General Membership Meeting

5-22-11 May General Membership Meeting

In the Yard by the clubhouse, 1pm elections following home-made chili contest.

Executive Committee Members Attending: Heidi Kearsley (Vice-Commodore), Rob Miller (2nd Vice Commodore), Peter Kuhn (Treasurer), Barbara Kochan (co-Rear Commodore), and Noah Salzman (Secretary).

The winner of the chili contest: well, you'll have to ask the fine judges--Bill Prinzmetal, Alex Case, David Fraser, and others who stalwartly refused to be bribed for less than $1.

Big thanks to everyone who made chili for this event, and everyone who helped with getting stuff, playing music, sailing, and cleaning up.

Attendance was about 25 members and their guests, the bylaws require one tenth of the members to have an election, and current membership is 504.

Rob Miller, 2nd Vice Commodore, called the meeting to order at approximately 1:15 pm and adjourned it since there was no business to transact, there being too few members for an election and no other items on the agenda.

The Executive Committee will continue with most of the current members, and will elect additional members to fill vacancies.

The following financial report for the previous fiscal year and budget for the fiscal year was prepared and available to read on this website and in the clubhouse:

Annual Statement of Financial Condition May 1 2011

As of May 1st we had $18,848 in the bank, and our property is worth $362,522 (depreciated book value). Cash is up $3,626 from 5/1/10, property is up $30,468. This statement prepared without audit from the club’s books.

 

Income 5/1/10 to 4/30/11:

$130,766

Regular memberships

$45,000

DBW grant--reimbursement for 2 rescue skiff outboard motors, 60 wetsuits, 12 beginner windsurf boards & sails, dinghy masts and sails

$19,621

UC workstudy reimbursement

$18,660

Windsurf locker memberships

$1,947

Surplus sale Nenya, windsurf board, outboard motor, and propeller; member good sales; donations including escrip and OH BBQ donations, interest, DMV registration refund

$215,994

Total Income

 

Spending 5/1/10 to 4/30/11:

$55,237

Windsurfing fleet--37 boards (including 13 beginner), 47 sails, 19 booms, mast extensions, universals, footstraps, downhaul line, nose pads, harness lines, uphauls, epoxy, respirators, spray paint, sandpaper, etc.

$40,801

Dayleader wages and taxes

$31,461

Dinghy fleet--11 Bahia masts, 8 sets Bahia main jib gennaker, Bahia rudder, 2 JY 1 Bahia centerboards, sail covers, 50% deposit 8 sets JY main jib, 8 sets Bahia jib gennaker and 2 P15 jibs, paddles, masthead floats, trapeze lines, spreader bases, boom ends, tiller extensions, frankentiller supplies, cleats, line, masthead, anchor bag supplies, gennaker pole supplies, anchors, shroud adjusters, tape, rivets, screws, etc.

$12,995

Safety equipment--105 wetsuits and repair materials, 3 gal sunscreen, 54 PFDs, 2 sets binoculars, 4 VHF radios, 1st aid kit supplies, 1st aid training

$10,901

Insurance-- marine and liability, workers comp premium

$10,421

Rescue skiffs--2 rescue skiff outboard motors, engine and skiff parts, fuel

$9,685

Keelboat fleet--bottom paint Dr. Who, deposit on mast for Uncle Donald, radio, Commander genoa and UPS, Merit boom covers, hull cleaning, lights, padeyes, fenders, haulout supplies, line, cleats, winch lube, caulk, epoxy resin hardener, carabiners, hand rails, shackles, sail repairs

$8,961

Clubhouse and Yard--green fence slat material, trash can enclosure materials, PFD container repair materials, grey water system materials, board hospital flooring project and wall repair supplies, paint for mural, portapottie service, DSL service, garbage service, umbrellas, metal trashcans

$8,190

City of Berkeley--license fee for space, capital improvements fund contribution, hoist maintenance fee

$7,062

Use tax on wholesale purchases, sales tax, DMV registration Merit, corporate statement filing fee

$6,635

Accident repair--repairs to boats hit by CSC, vet bills for members' dogs from rat poison

$4,565

Activities--OH BBQ, cruise dock fees, social events

$2,736

Credit card processing, bank fees

$960

Tools--grinder, rotary tool, sander, fuel pressure tester, riveter, rope cutters, shop vac, drill bits, rotary tool burrs, crimper and wire stripper, files, jig saw, tool box, padlock, air compressor, blow gun, saws, post hole digger, tamper

$762

Printing--flyers, lesson signup sheets

$551

Office supplies--ratings book binders, stamps for Treasurer, signup sheets, laminating, dry erase board markers, paper, laser printer toner

$445

Refunds--gift certificate, windsurf locker, sick member

$212,369

Total Spending

 

Budget for Fiscal Year 5/1/11 – 4/30/11

Expected Income

Budget

Memberships (Regular and windsurf locker)

$145,000

DBW reimbursement

$42,000

UC Work-Study Reimbursement

$20,000

Donations, surplus sales, interest, etc.

$2,000

Total Income

$209,000

 

Expected Operating Expenses

Budget

Dayleaders

$40,000

Insurance

$11,000

Lease

$9,000

Printing, Ads, other Communications

$1,000

Dinghy maintenance

$9,000

Keelboat maintenance

$5,500

Windsurfer maintenance

$1,000

Skiff and engines maintenance, fuel

$3,000

Buildings & Grounds maintenance, DSL, portapotti, dumpster, etc.

$6,000

Club activities

$7,000

Miscellaneous expenses (credit card processing, DMV reg, accident repairs, sales tax, credit card fees )

$18,000

Total operating expenses

$110,500

 

Expected Capital Expenses

Budget

DBW reimbursed items: dinghy sails, windsurf boards and sails, wetsuits, keelboat masts and rigging

$42,000

Dinghies (other than DBW reimbursed items)

$15,000

Keelboats (major repairs)

$7,500

Windsurfing (other than DBW reimbursed items)

$30,000

Tools

$1,000

Clubhouse & Yard Improvements

$3,000

Total Capital Purchases

$98,500

 

Total Expenses

$209,000