2008.11.23 - Excom

EXCOM MEETING
Sunday November 23, 2008
At the Cal Sailing Club, 5:30 pm

Excomm Members Present:

 

  • Heidi Kearsley, Co-Vice Commodore
  • Peter Kuhn, Co-1st Vice Commodore
  • Auric Hornemann, Co-1st Vice Commodore
  • Rob Miller, 2nd Vice Commodore
  • Brian Buchanan, Co-3rd Vice Commodore
  • Jennifer Kroon, Secretary

Other members present:

  • Bobby Arthurs
  • Madrone Jack

Treasurers Reports

Since we cancelled the 10/26/08 meeting, there are two Treasurer's reports:

Treasurer’s Report for 11/23/08 ExComm meeting

We have $26,051 in the main accounts, down $9,476 from 10/26/08 when we had $35,528. We also have $18 in the CSC Xtras account after paying $135 for a member clothing order.

Income in the last four weeks
Regular memberships $3,196.00
UC workstudy reimbursement $1,659.00
member clothing sales $916.00
workers comp payment refund $197.00
Open House BBQ donations 11/2/08 $75.00
escrip, interest, booklets $11.00
Total $6,054.00
Expenses in the last four weeks
windsurfing--10 sails 4.2 to 5.8, 8 masts 370 400 $5,505.00
keelboats--Daisy bottom job, remaining 50% on 2 Commander mains and 2 jibs, keelboat motor carb valves, gas, batteries for VDS's $3,103.00
dayleader wages and taxes $2,967.00
General Membership Meeting 11/16/08: BYC rental and food $703.00
teaching expenses--48 instructor hats (thanks Jackie!) snax Sat am (thanks Todd!) $668.00
dinghies--2 Faw masthead floats, epoxy, sanding and grinding disks, racing whistle $586.00
OH BBQ's 10/19 and11/2 $548.00
lease payment Nov $462.00
food for parties 11/1 and 11/6/08 $290.00
member clothing order $243.00
clubhouse--dump fee, portapottie, DSL $207.00
checks, 3 hole punch $139.00
credit card processing fees $110.00
Total $15,531.00

Treasurer’s Report for 10/26/08 ExComm meeting (Cancelledd)

We have $35,528 in the main accounts, up $14,627 from 9/28/08 when we had $20,901. We also have $153 in the CSC Xtras account.

Income in the previous four weeks
DBW reimbursement part of cost of 2 Bahias $15,000.00
Regular memberships $6,383.00
UC workstudy reimbursement $3,960.00
wetsuits sold to members $1,272.00
Donations! $254.00
Open House BBQ donations 10/19/08 $240.00
interest income $ 4.00
Total $27,113.00
Expenses in the previous four weeks
dayleader wages and taxes $3,980.00
wetsuits for club and sale to members $3,105.00
keelboats--deposit 50% on 2 Commander mains and 2 jibs, sail repairs, windexes, $1,621.00
washer, laminating pouches $ 0.00
windsurf--5 windsurf sails 4.9 2x5.5 2x5.9 $1,275.00
clubhouse--dumpster, portapottie, DSL, small fridge for yard, new printer for computer, cleanup supplies $692.00
lease payment $462.00
skiff--battery, voltage regulator, bottom paint $274.00
food for sailors and windsurfing party 10/11/08 $260.00
credit card processing fees $235.00
teaching expenses--snax Sat am (thanks Todd!) $184.00
insurance add 5th Bahia $121.00
dinghies--block, shackles, rig tape $97.00
tools--cordless drill, knives, screwdrivers $92.00
property tax '02 keelboat $89.00
Total $12,487.00

Agenda Items

Peter Kuhn moved to approve the expenditures listed in the Treasurer's Reports, Jennifer Kroon seconded, passed unanimously

Peter Kuhn moved to spend up to $3,000 on a 6th Bahia and up to $3,000 on new windsurf boards contingent on getting at least $6,000 in donations, Jennifer Kroon seconded, passed unanimously

Peter Kuhn moved to discount the memberships for families to $96/3 months when they sign up together, effective immediately and lasting until March 1, 2009. An unlimited number of children, their parents/guardians, even their parents/guardians' parents/guardians, will all be able to sign up at the same time for a total of $96 for 3 months of membership dues. Jennifer Kroon seconded, passed unanimously

Jennifer Kroon moved to purchase ski lift tickets (Alpine Meadows corporate program) for sale at cost to members, Rob Miller seconded, passed unanimously

Jennifer Kroon moved to adjourn, Brian Buchanan seconded, passed unanimously

Meeting adjourned 5:40 p.m.

2008.11.16 - General

GENERAL MEMBERSHIP MEETING
Sunday November 16, 2008
at the Berkeley Yacht Club, 6:30 pm

Excomm Members Present

  • Allan Champion, Commodore
  • Heidi Kearsley, Vice-Commodore
  • Auric Hornemann, Co-1st Vice
  • Carl Caven, Co-1st Vice
  • Rob Miller, 2nd Vice
  • Brian Buchanan, Co-3rd Vice
  • David Fraser, Co-Rear Commodore
  • Mai Luo, Co-Rear Commodore
  • Jennifer Kroon, Secretary
  • Peter Kuhn, Treasurer

Members in attendance: There were 57 members at the meeting, well in excess of the required quorum of 10% of the current membership, which is 517 according to the membership database.

The Commodore started the meeting at 6:30 pm. Copies of the officers' written reports (reproduced below) and a copy of the motion before the membership were already on the tables for members to read.

Elections

The Commodore read off the following candidates:

Candidates for Excomm

  • Allan Champion, Commodore
  • Heidi Kearsley, Vice-Commodore
  • Auric Hornemann, Co-1st Vice
  • Peter Kuhn, Co-1st Vice
  • Rob Miller, 2nd Vice
  • Edward Anelli, Co-3rd Vice
  • Brian Buchanan, Co-3rd Vice
  • David Fraser, Rear Commodore
  • Jennifer Kroon, Secretary
  • Carl Caven, Treasurer

The Commodore asked if there were any other candidates. There were none.

The candidates listed above were elected, 44 votes in favor, none against.

Motion to Raise Dues

The Commodore read off the following motion:

Effective March 1, 2009, regular quarterly membership dues shall be increased from the current $60 per quarter ($55 for students and senior citizens)to $69 per quarter ($65 for students and senior citizens).

The Commodore called for discussion.

Matthias Roschke asked why $69.

Peter Kuhn answered because $L7 doesn't work.

Michael Stolowitz asked if current annual memberships would be billed for an increase in cost.

Allan Champion replied that the motion does not affect annual memberships.

Mitsuhiro Ozaki said he doesn't like 69 because dayleaders have no change.

Allan said new members signing up at the clubhouse could donate the difference if they don't want to bring exact payment.

Paul Kamen said the club should keep the $10 student discount that existed when he joined

Allan asked if anyone else had a comment, then called on Peter Kuhn for his second comment.

Peter Kuhn said Cal Adventures offers UC students a better deal than CSC does, and CSC shouldn't try to compete.

The Commodore called the vote. The motion passed 37 votes in favor, 3 against, and 1 abstention.

Peter Kuhn moved to adjourn. Rob Miller seconded. The motion to adjourn passed unanimously and the meeting was adjourned at 6:40 pm. Allan led a round of cheering for the kitchen crew, and rounded up a cleanup crew in less than 2 minutes.

Officers' Reports

Allan Champion (Commodore)

The second half of summer 2008 was at least as good as the first half, if not better. I want to thank the record numbers of members who decided to come back again and again to sail, windsurf, and teach other members at the club. Our free sailboat ride programs went fantastically well, thanks to all the skippers, helpers, and BBQ’ers who made all of these events great fun for everyone.

Our sailing and windsurfing lessons were stronger than ever, and a whole lot of people got their ratings. Big thanks to all the teachers and organizers. It was one of the best summers ever at the club, and we will continue the fun through fall and winter.

Heidi Kearsley (Vice Commodore)

Our membership levels continue to set records, with over 900 members at summer’s end. I want to thank everyone for making this a great club with lots of fantastic equipment, great teachers, friendly faces, and tasty treats at our parties.

We will continue to have great parties, fun events, and informative seminars right through fall and winter.

Carl Caven and Auric Horneman (co-1st Vice Commodores)

Our dinghy fleet has been a star performer these last three months, with nearly every boat in the yard continuously available.

We’ve made many successful modifications to the Bahias, and they are working very well for our teaching and general sailing programs. We’ve been pleased to see that they are immensely popular, and that so many members are seeking an advanced rating so they can use the gennaker.

The JY15’s remain popular with many members, while the P15’s and Hunter 146’s are still in service, pending our getting a grant to replace them. We encourage anyone who wants to help with our fleets email us at firstvice@cal-sailing.org

Rob Miller (2nd Vice Commodore)

Thanks to a great bunch of people who made the windsurfing program funner than ever. The lesson programs went great, with amazingly great conditions on Saturday mornings. And there were so many afternoons when everyone agreed it was the best day ever, only to agree the next day that that was the best day ever. I think part of the reason was the great equipment this summer—the club had a better quiver of sails and boards than we’ve ever had before. As fall and winter approach, we’re restocking the equipment shelves in preparation for another fantastic season to come.

There’s still lots of warm days to learn to windsurf, and some storm days in store when experts will be planing on small equipment again, but mostly we’ll be spending more time fixing some equipment, tossing older equipment, and getting more of the equipment that made this summer so great for all the windsurfers in the club.

Edward Anelli and Brian Buchanan (co-3rd Vice Commodores)

Five keelboats float, and four sail, and we expect to have six sailing soon! We want to thank every one of the very skillful and devoted group of club members who have spent hours fixing up our keelboats, teaching lessons (especially the Wednesday night crew), and taking people out for free sailboat rides! We’re hoping to expand our fleet very soon, with another keelboat in another free berth provided by the City in return for our community service.

David Fraser and Mai Luo, co-Rear Commodores

We had a great summer season with plenty of teaching and learning opportunities. The windsurfing program continued to train hordes of eager new board aficionados. Our dedicated dinghy teachers came down on Saturdays in big numbers, and also on Mondays and Thursdays (in not so big numbers, but all efforts are appreciated). Seniors gave plenty of keelboat lessons and Cruisers turned their voyages into learning experiences whenever possible. We had a record number of fast tracks over the season, at both the Junior and Senior level; a big thanks to all organizers and teachers! A number of volunteers worked hard to identify and contact more potential teachers from the ranks of Junior Skippers; we will be creating a telephone tree to make it easier to recruit teachers. As ever, Todd Price, our Saturday Dinghy Instruction Coordinator, deserves gratitude from the entire club for getting up Saturday morning after Saturday morning to get the boats in the water and the students aboard. Todd’s dedication has kept the heart of the teaching program afloat, and we thank him. He’ll be winding up his duties shortly to pursue his Senior rating, so we’ll be looking for volunteers to fill his shoes on Saturdays (no, he keeps the Greek fisherman’s cap). And David is ready for a break after a year as Rear Commodore. He wants to thank all those who made his job easier, especially his co-Rear Commodore for the past six months, Mr. Mai Luo. David is grateful to his supportive colleagues on ExComm and the wonderful members who time and again stepped forward to teach. (Mai and super-instructor Aaron Gutierrez plan to run for the Rear Commodore position as a team).

Michael Scalet, Port Captain

We've been lucky to have a great group of student dayleaders, who are enthusiastic about the club, and have done a fantastic job of keeping the club running smoothly. I also want to thank all the volunteer dayleaders, and everyone who's helped out our regular student dayleaders, for helping keep the club open for Novice and Junior sailing and windsurfing.

Jennifer Kroon, Secretary

I'd like to offer big thanks to the person who's done the most for communications at the club: our webmaster, Bill Moseley, who's put in countless hours creating and maintaining the website that brings in most of our new members, and to the many members who've contributed new content to the website. I'd also like to thank the folks at Cal Boating, for supporting our club with grants for new equipment and safety week activities.

Peter Kuhn, Treasurer

I want to thank everyone for going sailing and windsurfing. If anyone's tired and needs a nap, the Statement of Financial Condition appears below.

Statement of Financial Condition November 1 2008

As of October 31st we had $35,700 in the bank, up $21,990 from Aug 1st when we had $13,710, and our property is worth about $239,000.

In the three months Aug-Sept-Oct, we collected:
Regular memberships $31,174.00
DBW reimbursement equipment grant (part of 2 Bahias) $15,000.00
UC workstudy reimbursement $5,268.73
wetsuit sales $1,548.00
locker memberships $785.00
Donations, escrip, interest, etc. $780.03
OH BBQ donations $663.00
Total $55,218.76
And in the same three months we spent:
Dayleader wages payroll processing (web) $11,900.18
wetsuits for club and for sale to members $3,105.00
keelboats--50% deposit on 2 Commander mains and jibs, paint supplies, hull cleaning, portapotty, spinny pole tubing, windexes, sail repairs, engine parts for tuneups $3,004.81
windsurfers--7 sails, 15 universals, line, paint $2,604.53
pizza and snax for Fasttracks, clinics, parties, Sat am's $2,116.62
clubhouse: windsurf sail rack roofing, fridge, computer printer, garbage, DSL and portapotty service $1,949.71
skiff & engines: engine parts, skiff bottom prep, skiff parts and paint, gas $1,813.45
lease fees ( 3 mos at 462/mo) $1,386.00
food and propane, etc. for 5 Open House BBQ's $1,358.53
dinghies--blocks, shroud adjusters, shackles, line, vinyl letters, masthead floats, etc. $1,232.54
Insurance--workers comp, add 1 Bahia to liability $683.00
credit card processing, bank charges $654.01
General Membership Meeting 8/17/08, BYC rental for 11/16/08 $583.82
tools--grinder, cable snipper, rope cutter, knives, carbide burr for Dremel $171.80
property tax boats and possessory interest $149.27
Safety equipment--sunscreen, 1st aid $130.11
Total $32,843.38

All three months have set records for memberships.Big thanks to everyone who worked hard for the club!

2008.09.28 - Excom

EXCOM MEETING
Sunday September 28, 2008
At the Cal Sailing Club, 6:30 pm

Excomm Members Present:

 

  • Heidi Kearsley, Vice Commodore
  • Rob Miller, co-2nd Vice Commodore
  • Edward Anelli, co-3rd Vice Commodore
  • Brian Buchanan, co-3rd Vice Commodore
  • Michael Scalet, Port Captain
  • Jennifer Kroon, Secretary
  • Peter Kuhn, Treasurer

Other members present:

  • Doug Taylor
  • Alistair Boettinger
  • Mark Yampanis
  • Meredith Robert

3rd Vice Commodore’s Report

5 boats float, 4 sail

Treasurer’s Report

We have $20,901 in the main accounts, up $1,127 from 9/14/08 when we had $19,774. We also have $153 in the CSC Xtras account.

Income in the last two weeks
Regular memberships $4,660.00
Open House BBQ donations 9/21/08 $50.00
yellow brick mall (thanks Sierra!) $ 6.00
Total $4,716.00
Expenses in the last two weeks
engines-skiff engine flywheel and propellers, keelboat engine service parts $834.00
windsurf--Chinook 15 universals, 15 skinny mast shims, 2 skinny mast extension, 4 sail repair tape $722.00
keelboats--hull bottom cleaning 8/28, winch repair stuff (thanks Sheldon!), Commander main and jib repair $695.00
OH BBQ 9/21/08 $286.00
dinghies--H146 hiking strap parts (thanks Jason D!) and spreader tubes, JY boom ends, letters for Bahia hull, duck tape, carabiners, sunbrella, JY jib repair $223.00
gasoline $183.00
pizza ice for party 9/13/08 $180.00
sunscreen, J dock keys $175.00
porta potty service Aug $146.00
teaching expenses--snax Sat am (thanks Todd!) $134.00
tools--dremel bit $13.00
Total $3,591.00

Agenda

Peter moved to approve the following Senior projects.

  • Scott Earnest: fix rescue skiff hull fiberglass damage from close encounter with the rocks.
  • Ali Parsa: build model boat for Nature Center sailing classes.

Michael seconded. Passed unanimously.

Michael moved to allow Carl Caven and Alistair Boettinger to sail dinghies in the Senior Dinghy Area. Jennifer seconded. Passed unanimously

Doug Taylor asked to use the club's JY's and a skiff on 3 Sunday afternoons (10/5, 10/12, 10/19 1 - 5 pm) for a youth racing program to be co-sponsored with Cal Adventures. Peter moved to approve the use of the club's boats and to offer discounted youth memberships (with parental approval and waivers, etc.) to any of the youth skippers who agree to help teach lessons. Jennifer seconded, passed unanimously.

Peter moved to approve all the expenditures listed in the Treasurer's report. Rob seconded. Passed unanimously.

Jennifer moved to spend up to $10,000 on keelboats--sails, bottom jobs, rigging, and other major maintenance. Edward seconded. Rob said he thinks we should spend money on keelboats. Passed unanimously.

Jennifer moved to adjourn. Michael seconded. Passed unanimously. Meeting adjourned 6:52 pm.

2008.09.14 - Excom

EXCOM MEETING
Sunday September 14, 2008
At the Cal Sailing Club, 6:30 pm

Excomm Members Present:

 

  • Heidi Kearsley, Vice Commodore
  • Carl Caven, Co-1st Vice Commodore
  • Rob Miller, Co-2nd Vice Commodore
  • Edward Anelli, Co-3rd Vice Commodore
  • David Fraser, Co-Rear Commodore
  • Mai Luo, Co-Rear Commodore
  • Jennifer Kroon, Secretary
  • Peter Kuhn, Treasurer

Other members present:

  • Mark Playsted
  • Aaron Gutierrez

Rear Commodore’s Report

Mike Kelly stepped in to make another fast track happen at the end of August. Seven new Juniors emerged. Many thanks, Mike! We're working on ways to generate more teachers for Mon/Thu dinghy lessons.

Treasurer’s Report

We have $19,774 in the main accounts, up $807 from 8/31/08 when we had $18,967. We also have $153 in the CSC Xtras account.

Income in the last two weeks
Regular memberships $7,060.00
workstudy--replaces lost check 2007 $1,308.00
windsurf locker (Thanks Isabella!) $585.00
Open House BBQ donations 9/7/08 $145.00
escrip, booklets, burgee $22.00
Total $9,120.00
Expenses in the last two weeks
dayleader wages, taxes $4,436.00
windsurf sail rack roofing (thanks Nando!) and rug for ramp $724.00
rescue skiff-bottom fiberglassing, gel coat labor $570.00
Bahia shroud adjusters and blocks (to be refunded) $513.00
lease payment $462.00
OH BBQ 9/7/08 $284.00
dinghies--5 mm line, masthead float, Laser vang kit, sail repair tape, vinyl letters $283.00
used KA sail $220.00
windsurf gurlz clinic 8/29 and 9/4, cruise dock fee $202.00
teaching expenses--snax for fast tracks, pizza, Colgate's books for teachers' clinic $200.00
credit card processing fees $175.00
windsurf--5 mm line, spray paint $138.00
DSL service $34.00
tools--rope cutter $32.00
keelboats--6' paddle $30.00
gasoline $ 9.00
Total $8,312.00

Agenda

Jennifer moved to allow Joshua Leihe to hold the Advanced Dinghy Skipper rating, if he passes the necessary tests, despite his being only 15 years old, provided he carries a waterproof radio with him whenever out of sight of the clubhouse. Peter seconded, passed 6 to 1, Carl against.

Peter moved to support the 9/20 Bay Cleanup and 9/21 St Francis YC Jr Windsurf Open house to be held at CSC. Rob seconded. Passed unanimously.

Peter moved to approve all the expenditures listed in the Treasurers report. Rob seconded. Passed unanimously.

Rob moved to spend $5,000 on more windsurfing masts and sails. Edward seconded. Passed 6 in favor, Carl abstaining.

Jennifer moved to spend $750 on trapeze harnesses and $500 on windsurfing harnesses. Rob seconded. Passed unanimously.

Jennifer moved to adjourn, Peter seconded, passed unanimously, meeting adjourned 6:53 pm.

2008.09.02 - Excom

EXCOM MEETING
Tuesday September 02, 2008
Action without Meeting- Written Record

Actions Taken Without Meeting

The following motion was made in writing, and unanimously approved in writing. The written record appears below the online motions. The names of the Executive Committee members are abbreviated as follows:

 

  • Allan Champion (Commodore): AC
  • Heidi Kearsley (Vice Commodore): HK
  • Auric Horneman (Co-1st Vice): AH
  • Carl Caven (Co-1st Vice): CC
  • Rob Miller (Co-2nd Vice): RM
  • Clayton Seward (Co-2nd vice): CS
  • Edward Anelli (Co-3rd Vice): EA
  • Brian Buchanan (Co-3rd Vice): BB
  • Michael Scalet (Port Captain): MS
  • David Fraser ( Co-Rear Commodore): DF
  • Mai Luo (Co-Rear Commodore): ML
  • Peter Kuhn (Treasurer): PK
  • Jennifer Kroon (Secretary) JK

MS moved:

In all the hoopla yesterday at the meeting I forgot to ask permission to set up a couple of dinghy cruises that would take us outside the dinghy cruising area in September and October. The cruises would either circumnavigate Angel Island or be a trip to SF depending on tides. I will insure each of the boats are thoroughly inspected prior to departure. I will also have a radio check as well and making certain each boat has the required dinghy cruising equipment prior to leaving. No one that does not have an advanced rating will be allowed to skipper. Senior Candidates will have priority over Juniors as crew, and no one without a Junior rating will be allowed to participate. I am going to try to set the cruise dates for weekdays as to ease the impact on our regular weekend Bahia day sailing.

 

  • AH: I second and vote yes. Also, do not take JY7, its rig is iffy. Other than that I call JY4.
  • CC: I vote yes.
  • AC: I vote aye.
  • RM: I vote yes also.
  • BB: I vote aye.
  • DF: Sure! Try not to go out in 45 knots!
  • PK: Yessireebob!
  • ML: I vote aye.
  • JK: Yup
  • HK: Sounds good to me!
  • EA: I vote aye.

2008.08.31 - Excom

EXCOM MEETING
Sunday August 31, 2008
At the Cal Sailing Club, 6:30 pm

Excomm Members Present:

 

  • Allan Champion, Commodore
  • Auric Horneman, Co-First Vice
  • Carl Caven, Co-First Vice
  • Michael Scalet, Port Captain
  • David Fraser, Co-Rear Commodore
  • Jennifer Kroon, Secretary

Officer Reports

Allan: I have emailed Ann (the harbormaster) about the status of a 5th keelboat slip. The city will probably grant us one.

Carl: A new Bahia hull has been shipped, to replace the broken one in the yard.

Treasurer’s Report for 8/31/08 ExComm meeting

We have $18,967 in the main accounts, up $3,001 from 8/17/08 when we had $15,966. We also have $153 in the CSC Xtras account.

Income in the last two weeks
Regular memberships $4,234.00
windsurf locker (Matt Gingo!) $200.00
Open House BBQ donations 8/24/08 $63.00
donations $50.00
interest on money market account $ 4.00
Total $4,551.00
Expenses in the last two weeks
insurance--deposit on workers compensation insurance $562.00
General Membership Meeting--pizza, salad, soda $409.00
OH BBQ 8/24 $268.00
pizza and costumes Windsurf Gurlz clinic 8/15 $251.00
tax return and charity board filing fees $60.00
Total $1,550.00

Agenda

 

  • Singlehanding
  • Merit 25 Donation
  • Saturday Morning Teaching Chair

Singlehanding

Motion: John Mankey and Allan Champion be allowed to singlehand keelboats as long as they are harnessed in when above decks, with the exception of leaving and returning to the dock. They are also allowed to singlehand the dinghies at night, without another boat accompanying them. This motion has been previously passed, but there is no record of it in the minutes. David moved, Jennifer seconded, approved unanimously.

Merit 25

Motion: Accept a Merit 25 donation upon the completion of a survey and approval by the Third Vice. Jennifer moved, David seconded, approved unanimously.

Discussion: There is someone with a Merit 25 in the Berkeley Marina who would like to donate his Merit to the club. It does need a bottom job, it probably also needs new standing and running rigging. The main sail is in excellent condition, the head sails are unknown. If the boat checks out in the survey, it would be an excellent addition to the CSC keelboat fleet. This motion does not appropriate any funding for the boat, it allows excomm to accept the boat without having to vote on it again.

Saturday Morning Teaching Chair

Allan, in conjuction with excomm, appoints Todd Price as the Saturday morning teaching chair. Todd has been working tirelessly as the Saturday lesson coordinator and doing a great job! Yea Todd!

Does anyone want to be a Monday or Thursday Afternoon Teaching Chair?

Adjournement

Auric moved, Michael seconded, approved unanimously

2008.08.17 - General

GENERAL MEMBERSHIP MEETING
Sunday August 17, 2008
At the Cal Sailing Club, 1 pm

Excomm Members Present

  • Heidi Kearsley, Vice-Commodore
  • Rob Miller, 2nd Vice
  • Brian Buchanan, Co-3rd Vice
  • Michael Scalet, Port Captain
  • Jennifer Kroon, Secretary
  • Peter Kuhn, Treasurer

The Treasurer (acting on behalf of the Vice-Commodore) brought the meeting to order at 1pm and declared the official part of the meeting adjourned since there was no official business to conduct, and because the officers' reports were already presented in written form. Pizza, salad, and dessert were served.

Officer Reports (written)

The following Officer Reports were prepared in advance of the meeting for members who wished to read them. They were posted on the Official bulletin board in the clubhouse, on the Cal Sailing Announce list, and on the club website.

Allan Champion (Commodore)

I dare say our club has never been stronger and the last 3 months have been incredible. We gave rides to loads of kids in our youth programs. Thanks to Humberto Reyes for organizing, and to all the skippers and crew for taking the kids out, everyone has had a great time. We’ve also given an enormous number of rides at our Open Houses, including over 400 at the July 4th event alone. Thanks to all the skippers, helpers, and BBQ’ers for serving up treats. We gave and got tons of sailing and windsurfing lessons, including three fantastic Fast Tracks, and a whole lot of people got their ratings. Big thanks to all the teachers and organizers. It's been a great summer so far, and there's still more to come.

PS The East Dock is now in place and useable!

Heidi Kearsley (Vice Commodore)

This club rocks! Without spending a cent on advertising, our membership levels are way up compared to previous years. It's all because of word of mouth, our great website, our free ads on craigslist, those little flyers, and the incredible effort people are putting in to making this a great club with lots of fantastic equipment, great teachers, friendly faces, and tasty treats at our parties. This is truly a great place, and I want to thank everyone for all the effort they've put in to making it that way.

Carl Caven and Auric Horneman (co-1st Vice Commodores)

Our dinghy fleet has undergone an exciting change: in one word, Bahias. People tell us that these boats have come into the fleet with less problems and more user enthusiasm than any other new boat that the club has acquired. While we're still on the learning curve, it's a great boat and we think it's working out great for the club. And our other boats -- 6 JY's, 2 P15's, 2 Hunter 146's, and 4 Lasers-- are doing just fine. We've gotten through most of the summer with fewer "Do Not Sail" signs than have been seen at the club in any past summer. We want to shout out big thanks to a whole lot of very skillful folks who've helped out in the yard, and made our dinghy fleet so successful this summer. Also, anyone who wants to help with our fleets email us at firstvice@cal-sailing.org

Rob Miller and Clayton Seward (co-2nd Vice Commodores)

Thanks to our windsurfing instructors who come out and do such a great job teaching our new members (or old members that want to try stand-up sailing!). Thanks to all the people who have spent hours keeping our gear in top notch shape. Thanks to all the senior rated windsurfers that have continued to step up and give seminars, ad hoc lessons and tests to novices and juniors (even when you really wanted to get on the water!).

CSC's windsurfing program continues to plane faster and faster, thanks to fantastic new equipment and a growing cadre of devoted teachers. We've got new boards, new sails, new masts, and new members who are excited about using this new equipment. Every Saturday, we get new teachers assisting our regular teachers, and going out on the water with our new members to help them learn to windsurf. We've had great seminars and clinics, including rigging and waterstarting and Junior Fasttracks and board and sail repairs, and we've seen a fantastic increase in the number of people rated at all levels to take out our great new equipment.

Edward Anelli and Brian Buchanan (co-3rd Vice Commodores)

Five keelboats sail, and that's a major accomplishment. Pomodoro was T-boned in April, but is back on its feet, and our Commanders and Ensigns continue to serve faithfully. We want to thank every one of the very skillful and devoted group of club members who have spent hours fixing them up and making sure they are safe to use in our lessons, rides, and recreational programs.

David Fraser and Mai Luo (co-Rear Commodores)

Rear Commodores’ report Summer 2008 by David Fraser

First I want to welcome my co-Rear Commodore, Mr. Mai Luo. His given name is Mai, pronounced “my”. You can call him Mai, or Mr. Rear Commodore. Mai has been very helpful in galvanizing the teaching program and I’m grateful to him for sharing the workload. Education is the Cal Sailing Club’s main goal and every one of you who has helped others learn deserves our best thanks.

The club’s spirit of volunteerism is readily seen in the teaching program. Many members at all levels come down to help CSCers advance from unrated to Junior and from Junior on the way to Senior. From the simulators to the waterstarts, the windsurfing program has been a model of generous efforts by experienced hands, and they have trained hundreds of newbies this year. Thanks to everyone who has donated their time and expertise.

Sailors have been equally fortunate. Kudos to the Monday and Thursday instructors who keep us going! The Saturday dinghy lessons have been remarkably consistent thanks to the many instructors who come down when they could be sleeping or mowing their lawn. I especially want to thank Todd Price, who has faithfully showed up Saturday after Saturday wearing his Greek fisherman’s lead instructor cap to keep students engaged on the water and off. Todd and his fellow teachers have made it possible for the dinghy program to serve our growing membership.

I’m very grateful to Humberto Reyes, who has not only taught numerous weekday lessons but has also been the pivot in 2008 of our youth outreach program, which serves scores of youngsters every year who otherwise would probaby never sail. It’s a tough job corralling Seniors and Cruising skippers for weekday rides and Humberto has worked very hard to keep this program going. Thanks also to the keelboat skippers and crew who have given up their time (perhaps without their boss knowing?) during the week to handle this crucial component of the club. It is a major part of why we continue to keep our nonprofit status and reputation for helping kids who are disadvantaged or at risk.

Wednesday night keelboat lessons continue to prove popular thanks to the teaching skills of many top skippers, including Michael Faw, Caryl Woulfe, Scott McLean, Sheldon Coad, and several other dedicated folks.

We’ve also offered a number of Fast Tracks to speed students around the learning curve. Humberto Reyes got things rolling with one in May and several new Juniors emerged from it. Matthias Roschke organized a novel weekend Fast Track in June to accommodate students who can’t make it during the week. Gautam Patil created an Advanced Dinghy Fast Track in July for advanced Juniors and Senior Wannabes (thanks also to Geoff!) And the Rear Commodore Ministry's own Mai Luo was down at the club every day last week recruiting Seniors to join his four-day Keelboat Fast Track starting August 4. We already have a full house of eight advanced students, and a distinguished crew of instructors: thanks in advance!

Caryl Woulfe, the Women’s Sailing chair, and Jill Marshall have kickstarted the women’s sailing program despite much noise on the email list: thanks!

If anyone would like to organize an August dinghy Fast Track for pre-Juniors, please get in touch with David and Mai right away.

Thanks also to all the people who have offered afternoon clinics to our members, from boat safety week to motor clinic to Alistair Boettiger’s superb medical clinic. Several of our top sailors shared their expertise at Paul Herzmark’s house in an intense Senior Study Group this past winter. And to all who helped or will help the teaching program this season, many thanks!

Happy Sailing!

Michael Scalet, Port Captain

We've been lucky to have a great group of student dayleaders, who are enthusiastic about the club, and have done a fantastic job of keeping the club running smoothly. I also want to thank all the volunteer dayleaders, and everyone who's helped out our regular student dayleaders, for helping keep the club open for Novice and Junior sailing and windsurfing.

Jennifer Kroon, Secretary

I'd like to offer big thanks to the person who's done the most for communications at the club: our webmaster, Bill Moseley, who' s put in countless hours creating and maintaining the website that brings in most of our new members, and to the many members who've contributed new content to the website. I'd also like to thank the folks at Cal Boating, for supporting our club with grants for new equipment and safety week activities. And last but not least, I would like to thank Sam Hussein, Dave Cary, Saul Schumsky, and Peter Kuhn and everyone who helped for helping make our National Safe Boating weekend fabulous!

Peter Kuhn, Treasurer

I want to thank everyone for going sailing and windsurfing. If anyone's tired and needs a nap, the Statement of Financial Condition appears below.

Statement of Financial Condition August 1 2008

As of July 31st we had $13,710 in the bank, down $32,039 from May 1st when we had $45,749, and our property is worth about $212,000 (depreciated book value).

In the three months May-Jun-July, we collected:

regular memberships $37,879.00
locker memberships $7,700.00
Pomodoro accident insurance payment $5,204.00
UC workstudy reimbursement $4,376.00
Donations, wetsuit sales, escrip, interest, etc. $2,648.00
DBW reimbursement National Safe Boating Week $1,940.00
sale of Catalina Capri 14.2 $1,400.00
Open House BBQ donations $487.00
YRA memberships $100.00
Total $61,734.00

And in the same three months we spent:

dinghies--5 new Bahias, 2 Hansen Laser sails, JY6 trapezes $55,019.00
windsurfers--12 boards, 2 sails, 10 masts, fiberglass repair supplies, paint, etc. $15,215.00
dayleader wages, payroll processing $6,638.00
keelboats--Commander engine mount and paint supplies, Ensign parts, sail repairs, used jibs, motor parts $2,677.00
clubhouse: sail locker materials, windsurf sail awning pipe, garbage DSL and portapotty service, keys, BBQ parts $2,171.00
food and propane, etc. for 5 Open House BBQ's $2,014.00
Insurance--workers comp, add Bahias to liability $1,619.00
Safety equipment--new PFDs, sunscreen, 1st aid $1,576.00
pizza and snax for Fasttracks, clinics, parties, Sat am's $1,420.00
skiff & engines: engine parts, skiff bottom prep, skiff parts and paint, gas $1,390.00
lease fees (3 months) $1,386.00
DMV reg fees Bahias, property tax boats and possessory interest $1,360.00
General Membership Meeting 5/23/08 $526.00
credit card processing, bank charges $517.00
tools--drill, respirators, rope cutter blades, markers $244.00
Total $93,772.00

Big thanks to everyone who worked hard for the club!

2008.08.17 - Excom

EXCOM MEETING
Sunday August 17, 2008
ExComm Meeting after General Membership Meeting, CSC Clubhouse 1:30 pm

Excomm Members Present:

 

  • Heidi Kearsley, Vice Commodore
  • Rob Miller, Co-Second Vice Commodore (running meeting)
  • Brian Buchanan, Co-Third Vice Commodore
  • Michael Scalet, Port Captain
  • Jennifer Kroon, Secretary
  • Peter Kuhn, Treasurer (taking minutes)

Rob called the meeting to order at 1:30 pm

Officer Reports

Treasurer’s Report for 8/17/08 ExComm meeting

We have $15,966 in the main accounts, up $4,079 from 7/20/08 when we had $11,886. We also have $153 in the CSC Xtras account.

Income in the last four weeks
Regular memberships $12,408.00
DBW grant reimbursement--National Safe Boating Week $1,940.00
donations--Garcia Associates, John McBride, Chi Dang, escrip $458.00
Open House BBQ donations 7/27 and 8/10 $310.00
booklets, wetsuit $102.00
Total $15,218.00
Expenses in the last four weeks
dayleaders $3,480.00
windsurfing--3 used sails, sail repair, fiberglass repair supplies $1,611.00
Clubhouse: garbage, portapottie ( 2 months), credit card processing fee, DSL service, PFDs, 1st aid supplies $1,070.00
keelboats--radio, portapottie, spinny pole, paddles, hatch dogs, flashlight, scrub brushes, sail repairs $897.00
dinghies--spare H146 mast, line, shackles, bolts, cleats $843.00
Teaching expenses and Activities: Sat am teachers snax, windsurf board repair clinic food, windsurf clinic pizza, teachers clinic pizza, flip chart for Adv Dinghy clinic, food for 2 bottom paint parties, pizza for 6/27 windsurf clinic $768.00
property taxes on boats, possessory interest $760.00
OH BBQ 7/27 and 8/10 $556.00
Lease $462.00
Cal Copy--green cards, white cards (9/07 & 3/08) $337.00
gas for skiff, motor parts, painting supplies for skiff $320.00
tools--grinder and cable snips $35.00
Total $11,139.00

Senior Projects

Jared Brockway, Keelboat Cleanup and Stowage Cards

Heidi Kearsley, CSC 2009 Calendar

Mike Kelley, Advanced Fast Track

Joshua Leihe, new Jr. Skipper Test

Jill Marshall, Women's Sailing Clinic

Nando Oberle, Windsurf sail rack re-roofing

Seamus Vanecko, revision of Intro Sailing Handbook

Peter moved to approve all of the Sr projects, Rob seconded, passed unanimously

Agenda Items

Approval of Expenditures: Peter moved to approve all of the expenditures listed in the Treasurer's report, Heidi seconded, passed unanimously.

Laser Donation: Peter moved to accept a damaged Laser, to be repaired by Jamie Lubell, at no cost to the club, Heidi seconded, passed 5 to 1 (Michael against)

Donate Bytes to Cal Adventures: Peter moved to donate CSC's Bytes, which have sat unused for almost every day of the last two years, to Cal Adventures, which has smaller sailors, Jennifer seconded, passed unanimously.

Rob moved to adjourn, Heidi seconded, passed unanimously, meeting adjourned at 1:32 pm.

2008.07.20 - Excom

EXCOM MEETING
Sunday July 20, 2008
At the Cal Sailing Club, 6:30 pm

Excomm Members Present:

 

  • Heidi Kearsley, Co-Vice Commodore
  • Rob Miller, 2nd Vice Commodore (running meeting)
  • Michael Scalet, Port Captain
  • David Fraser, Co-Rear Commodore
  • Mike Luo, Co-Rear Commodore
  • Jennifer Kroon, Secretary
  • Peter Kuhn, Treasurer (taking minutes)

Other members present:

  • Sam Seder
  • Lilly Chavez
  • Adriana, Antonia, and Fito Vera
  • Boswell, Dog of Mystery

Rob called the meeting to order at 6:42 pm

Officer Reports

Rob: An action packed couple of weeks for Windsurfing at CSC since the last report.

NEW BOARDS! - We received 10 new boards. Thanks to Isabelle Fortier, John Mankey, Mike Uchima and Peter Kuhn for getting the boards ready for sailing! Come down to the club and try one out!

Saturday morning lessons are continuing to happen. Thanks to all the people that have been making it happen, including Barbara Kochan, Mike Uchima, Peter Kuhn, Andreas Nguyen, Ardaan Locht, Javier Arce and anyone I may have forgotten! If you haven't taught lately, come on down and lend a hand. Teaching windsurfing will help you solidify your skills while you help new members learn the funnest sport around!

We had a great board repair class by Ricardo Custodio and Roberto Gastelumendi yesterday. Look for a detailed web page soon with step-by-step instructions. Thanks Ricardo and Roberto! The seminar was followed by a fantastic BBQ! Also, see:

www.cal-sailing.org/library/ding-repair/

Congratulations to Sofien Seheri! Sofien placed second in the Masters Class (older than 35) at the Gorge Freestyle Frenzy. Additionally, in the finals, Sofien broke his board and won the SH*T Happens Award.

On a Sad Note: Long time member and former 2nd Vice Commodore Isabelle Fortier is leaving the Bay Area for Quebec City. Bye Isabelle!

Treasurer’s Report for 7/20/08 meeting

We have $11,886 in the main accounts, up $1,013 from 7/6/08 when we had $10,873. We also have $153 in the CSC Xtras account after paying $378 for 2 wetsuits and 1 pr hike pants to be sold to members.

Income in the last two weeks
Regular memberships $7,612.00
UC workstudy reimbursement for dayleader wages $1,777.00
sale of Capri 14.2 $1,400.00
wetsuit sale $100.00
booklets, escrip credit card rebate $42.00
Total $10,931.00
Expenses in the last two weeks
windsurfing--10 Fanatic boards, particle masks, spray paint, silicone sealant, paint sticks $8,045.00
DMV registration for 4 Bahias and green Lazer (will get refund for excess fees paid) $500.00
dinghies--Bahia anchor bag supplies & autorelease cleats, aluminum tubing for H146 diamond spreaders $438.00
keelboats--used jib, ply for bulkhead, spreader tips, thruhull hose clamps, motor gas tank cap $327.00
Clubhouse: DSL service, credit card processing fee, sunscreen, wetsuit glue $216.00
gas for skiff, gas can caps, rubrail caps $196.00
OH BBQ July 4th--ice and propane $63.00
dayleaders--payroll processing fee $44.00
Sat am teachers snax 6/28 $39.00
tools--rope cutter blades, drills $39.00
credit card fee $10.00
Total $9,917.00

Senior Projects

Peter moved to approve the following members' Senior Projects, Heidi seconded:

  • Mike Luo, organize Intensive Keelboat 4 day Clinic
  • Mark O'Brien, repairs on the windsurfing lockers, give open house rides and teach sailing
  • Jackie Philpotts, guide for Hunter 146
  • Joshua Leihe, rewrite Jr. Skipper written test

all passed unanimously

Agenda

David moved as follows, and Rob seconded:

  • Spend $377 for spare Hunter 146 mast extrusion
  • Spend $800 on two 4.7 windsurf sails from Sofien
  • Give spare dinghy dollies, previously used for Lidos, to Cal Adventures,rather than selling them (motion in 7/6/08 meeting)
  • General membership meeting agenda: no speeches at the meeting, or items to vote on, officer reports to be posted in writing at club and electronically at club website
  • Consent to appointment of Bill Harness as BBQ chair

all passed unanimously

Michael moved to adjourn, and Jennifer seconded, passed unanimously.

Meeting adjourned 6:48 pm.

2008.07.06 - Excom

EXCOM MEETING
Sunday July 06, 2008
At the Cal Sailing Club, 6:30 pm

Excomm Members Present:

 

  • Auric Hornemann, Co-1st Vice Commodore
  • Carl Caven, Co-1st Vice Commodore
  • Rob Miller, 2nd Vice Commodore (running meeting)
  • Edward Anelli, Co-3rd Vice Commodore
  • David Fraser, Rear Commodore
  • Peter Kuhn, Treasurer (taking minutes)

Other members present:

  • Matthias Roschke
  • Lilly Chavez

Rob called the meeting to order at 6:35 pm

Officer Reports

Auric: All boats are working except problems with JY's 3, 5 Hunters 5,7

Rob: New Stuff coming soon: We have 10 new boards (Thanks, Wyatt!) arriving in the next week (four Junior boards, four Junior Plus Boards and two Senior boards). Look for them late next week. We have new Da Kine Harnesses (Thanks, Jane!) for windsurfers to use. These will be in the windsurfing locker (as soon as they're all painted up).

News Flash! Board repair clinic and BBQ Saturday June 19th 12 to 1 pm clinic. Ricardo Custodio and Roberto Gastellumendi will demonstrate simple board repairs, answer questions, BBQ afterwards.

I'm looking for volunteers to run the following events: 1)Junior Fast-track; 2) Water-start clinic.

Edward: Five boats float!

David: Advanced Fast Track coming, need instructors especially Mon Tues

Peter: here is the Treasurer's report already sent by email to everyone on ExComm:

Treasurer’s Report for 7/6/08 meeting

We have $10,873 in the main accounts, down $5,841 from 6/22/08 when we had $16,714. We also have $500 in the CSC Xtras account.

Income in the last two weeks
Regular memberships $7,308.00
booklets, escrip credit card rebate $83.00
BBQ donations 7/4/08 $16.00
interest $ 7.00
Total $7,414.00
Expenses in the last two weeks
windsurfing--10 new skinny masts, shims $4,130.00
dayleaders $3,591.00
dinghies--Bahia shroud adjusters and blocks (will return for $619 credit), anchors and fittings, Hunter mast $1,852.00
OH BBQ food 7/4/8 and rest of food for 6/15 $790.00
insurance--liability insurance add Bahias delete Lidos $713.00
keelboats--used jibs, running rigging, fire extinguishers, rubrail, hardener $712.00
food for teaching: Fasttrack, windsurf rig seminar, 1st aid clinic, Sat am $483.00
lease for July $462.00
credit card fees $201.00
tools--hacksaws, respirators, electric screwdriver, lighter, clamps, tape $129.00
gas for skiff $98.00
Clubhouse: propane regulators for BBQ, burner $79.00
printer paper, markers $15.00
Total $13,255.00

Real soon, we pay $8,004 for new windsurf boards and receive $1400 for the Capri, plus reimbursement for about half the dayleaders' wages. Membership sales continue to be at or above record levels, especially on Saturday mornings when lessons are given.

Agenda:

 

  • Approval of Expenditures
  • John Mankey singlehanding privilege
  • Michael Faw Cruising Rating

Peter moved to accept all of the expenditures in the Treasurer's report for this meeting(already distributed to ExComm members by email), Carl seconded, approved unanimously.

Peter moved to allow John Mankey to sail any of the club keelboats single-handed, Carl seconded, approved unanimously.

Rob moved to approve Michael Faw's Cruising Skipper rating, Carl seconded, approved unanimously.

Rob moved to adjourn, Carl seconded, passed unanimously, meeting adjourned at 6:43 pm so ExCom could join the rest of CSC around the grill in the yard where Bobby Arthurs was dispensing delicacies.

2008.06.22 - Excom

EXCOM MEETING
Sunday June 22, 2008
At the Cal Sailing Club, 6:30 pm

Excomm Members Present:

 

  • Allan Champion, Commodore
  • Heidi Kearsley, Co-Vice Commodore
  • Carl Caven, Co-1st Vice Commodore
  • Rob Miller, 2nd Vice Commodore
  • Brian Buchanan, Co-3rd Vice Commodore
  • David Fraser, Rear Commodore
  • Peter Kuhn, Treasurer (taking minutes)

Other members present:

  • Matthias Roschke
  • Paul Kamen
  • Aaron Gutierrez
  • Lilly Chavez

Allan called the meeting to order at 6:40 pm

Officer Reports

Allan: I'm putting a new motor mount on Donald. I attended the Berkeley Waterfront Commission meeting last Wednesday and heard from Ann Hardinger, the harbormaster, about the status of the repair for the east dock in the South Sailing Basin. Ann said that the insurance company has agreed, after being contacted by the city attorney, that the repair can go forward without jeopardizing the claim for replacement. The goal now is to have the dock repaired and in service by July 4. I also met the new Waterfront Manager, John Mann, and let him know that if CSC and Cal Adventures are going to continue where they are, we're going to need some dredging to get us out to deep water. Right now there is no timetable for even dredging inside the marina which is apparently sorely needed as well. My hope is that we can keep our desires in front of the Waterfront Commission so that we can piggyback on the dredging that takes place inside the marina.

Heidi: I'm assembling ideas and volunteers for the July 4th Open House rides, which are our biggest event of the year. I've already heard from several members with great ideas and plan to put together a fantastic team to coordinate rides and tasty treats. Parking is going to be a major problem, and we'll need help making sure the skippers can all get in with their gear.

Carl: We have 4 Bahias assembled, and the 5th will be up this coming week. We just had several boats damaged today during the Fast Track, but I expect the skippers will be down right away to make repairs. I appreciate everyone's efforts to make sure the skippers understand what caused the damage, so they don't do it again.

Rob: Thanks to Daniel B. we have a lot more room for sails, so we rigged an additional 7 or 8 sails last week. We had our first waterstart clinic of the year last weekend (thanks Eli!), with two of the three participants were able to waterstart at least once! We also had a Freestyle Clinic with Wyatt Miller last weekend. Wyatt demonstrated in detail, how to Jibe, Tack, Jump and Forward Loop. Thanks Wyatt! Today we had our first Sherman Island Field trip of the year. Matt Harvey organized the dawn patrol trip. Thanks Matt! Five hardy windsurfers showed up at the club at 6:15, loaded a whole bunch of sails and boards into Vice Commodore Heidi's brother Bill's Truck and headed to Sherman for four hours of warm water windsurfing! Much fun was had by all! We have also had a bit of breakage lately, mostly noses, from catapults or slamming into the dock. Windsurfers are reminded that if they do not report the breakage and work the equivalent number of hours it takes someone to repair their damage, they will face the possibility of suspension.

Brian: Pomodoro's almost fixed, thanks to the magic of CSC, and we're $5,204 ahead, thanks to Michael Scalet's handling of the insurance company for the boat owner who hit Pomodoro. I want to fix the cockpits of our Commanders and Ensigns, and clean off/paint the topsides to make them look prettier for our riders.

Port Captain's report (by email from Michael): We have three new dayleaders for the summer. Nancy Perez, Lilly Chavez, and Kris Li. Please make them feel welcome and assist them as much as you can as they learn the ropes. Thanks to all the Volunteer Dayleaders, Havala, Karl, Jim P., David H., Vi, Tom T., Onur, Pinar, Peter K., Craig, and the rest that have helped keep the club open through out finals and into June. The dayleaders have reported we have have many sailors, whether they sit or stand, who fail to sign out equipment. There has also been a rash of folks failing to put their equipment away properly. Don't forget if you break something, write it in the log and report it to the proper excomm member.

Peter: here's my report:

Treasurer’s Report

We have $16,714 in the main accounts, up $10,174 from 6/8/08 when we had $6,541. We also have $500 in the CSC Xtras account.

Income in the last two weeks
Regular memberships $5,635.00
insurance settlement for Pomodoro (thanks Michael Scalet!) $5,204.00
Windsurf Locker memberships $280.00
UC workstudy reimbursement $158.00
BBQ donations 6/15/08 $107.00
wetsuit $100.00
booklets, escrip credit card rebate $15.00
Total $11,499.00
Expenses in the last two weeks
insurance--workers comp premium for 3 months $505.00
Clubhouse: portapottie service $146.00
more Sr keys (get that rating!) $143.00
Payroll processing, employer taxes $140.00
credit card fees $137.00
OH BBQ 6/15--part of food for BBQ (thanks Pinar!) $127.00
stamps for Treasurer $84.00
gas for skiff $43.00
Total $1,325.00

Agenda:

 

  • Approval of Expenditures
  • Purchase Windsurf Masts and Booms
  • Sale of Capri 14.2 Dinghy Sailboat and Excess Dinghy Dollies

Peter moved to accept all of the expenditures in the Treasurer's reports for the 6/8 meeting (already posted as minutes) and for this meeting (already distributed to ExComm members by email), Carl seconded, approved unanimously.

Rob moved to spend $12,130 on windsurf gear, consisting of 10 all carbon skinny masts and 10 windsurf boards. Peter said that we have plenty of money coming in because of record numbers of members, Rob said the gear is critically needed to meet the demand from all the windsurfing members. Carl seconded, approved unanimously.

Peter moved to sell the Capri 14.2 dinghy sailboat and its road trailer and our unneeded dinghy dollies, of which we have at least 3, Rob seconded, approved by vote of 5 in favor, Carl voting against so it wouldn't be unanimous.

Allan moved to adjourn, Carl seconded, passed unanimously, meeting adjourned at 7:20 pm.

2008.06.08 - Excom

EXCOM MEETING
Sunday June 08, 2008
Meeting Cancelled, Treasurer's Report Below

Note: This meeting was cancelled due to lack of both quorum and business, the treasurer's report prepared for the meeting appears below

Treasurer’s Report for 6/8/08 meeting

We have $6,541 in the main accounts, down $35,612 from 5/18/08 when we had $42,153. We also have $500 in the CSC Xtras, after paying $1044 for more PFDs for the club, and depositing $286 from Tshirt sales at the 5/28 General Membership meeting (thanks Jane!)

Income in the last three weeks
Regular memberships $6,167.00
booklets, donations (thanks Allan, Gary!) $1,699.00
UC workstudy reimbursement $1,169.00
Windsurf Locker memberships $560.00
BBQ donations 5/18/08 $70.00
interest on money market account $23.00
Total $9,688.00
Expenses in the last three weeks
Dinghies: 4 Laser Bahia ($38,563), hiking sticks, H146 anchor box and spreader parts, JY trap set, nuts and bolts, epoxy supplies $40,275.00
Safety stuff--PFD's and VDS's for National Safety Boat Week, bandaids and disinfectant for club supply $850.00
Keelboats-Commander outboard mount, life sling, fire extinguisher, painting supplies, mainsheet, block $683.00
Dayleaders $646.00
5/28/08 General Membership Meeting--BYC rental ($100 plus $75 for 3 hrs bartending), food $526.00
lease $462.00
insurance--additional premium for Bahia, JY6, less 5o5 $401.00
Windsurf--Dakine mono harness lines, fiberglassing supplies $330.00
Skiff and engines: gas, backup skiff bottom job supplies $292.00
OH BBQ 5/18 $232.00
National Safe Boating Week snax, soda for Fast Track, Angel I cruise dock fee $201.00
credit card fees $145.00
Clubhouse: windsurf sail rack track materials, spray nozzles for hoses $95.00
Teaching & Workparty : Sat am lesson snax $86.00
Tools:drill, bits, markers $75.00
Total $45,299.00

2008.05.28 - General

GENERAL MEMBERSHIP MEETING
Wednesday May 28, 2008
at the Berkeley Yacht Club, 7 pm

Excomm Members Present

  • Allan Champion, Commodore
  • Pamela Crawford, Co-Vice-Commodore
  • Heidi Kearsley, Co-Vice-Commodore
  • Auric Horneman, Co-1st Vice
  • Rob Miller, 2nd Vice
  • Edward Anelli, Co-3rd Vice
  • Brian Buchanan, Co-3rd Vice
  • Michael Scalet, Port Captain
  • David Fraser, Rear Commodore
  • Jennifer Kroon, Secretary
  • Peter Kuhn, Treasurer

Members in attendance: There were 81 members at the meeting, well in excess of the required quorum of 10% of the current membership, which is 496 according to the membership database.

The Commodore started the meeting at 7pm and announced that Cal Sailing Club would be joining Berkeley Yacht Club in creating a special plaque to honor Ken Shepherd, who is in poor health, for his service in teaching and sailing.

Officer Reports (haikus)

Commodore: Bahias are coming/Good surf gear and sails are here/Get that rating now

Co-Vice Commodore (Pamela): We need new food chair/for Open House/an equal opportunivore

Co-3rd Vice (Brian): Keelboats are working/except for Pomodoro/hopefully fixed soon

2nd Vice: Lots of new boards and sails/time to learn a few new moves/Aiee! Windy! Windy!

Co-1st Vice (Auric):We have a few boats/Most of them float/We will soon have more

Rear: To teach is to learn/Paradise

Secretary: Thank you very much/everyone at the club/You're so good and nice

Treasurer: Cash comes in, goes out/Things get bought, get used, get tossed/I take all that's left

Treasurer’s Annual Report for FY 07-08 5/1/07 – 4/30/08

Assets as of 4/30/08: $45,749 in cash and $208,356 (depreciated book value) in property, liabilities: $0.

Cash is up $10,210 from 05/01/07; property is up $32,475 (book value)

Revenues 05/01/07 – 04/30/08: $165,412; expenditures: $155,202.

This fiscal statement was prepared without audit from the books and records of the corporation.

Signed, Peter Kuhn, Treasurer.

Income
regular memberships $100,527.00
DBW grant reimbursement (Safety week, Lido dollies, Hunters $26,000.00
UC workstudy reimbursement $13,640.00
windsurf locker memberships (includes some previous year, some current year) (thanks Isabella and all the ws lockerers!) $12,130.00
BBQ donations $3,220.00
oil spill insurance payment $2,995.00
booklets, T shirts,burgees, wetsuits $1,933.00
donations $1,721.00
surplus equipment sales $1,358.00
YRA memberships $1,000.00
1st aid seminar payments, records search reimbursement $624.00
interest $264.00
Total $165,412.00
Expenses
Windsurfing equipment: 25 boards 27 sails, masts, booms, etc. $36,079.00
dayleader wages, taxes, payroll processing $30,555.00
Dinghy equipment: H146's, JY15 sails, dolly casters, 5o5 fixup stuff $13,867.00
insurance (liability & workers comp) $10,197.00
Keelboat investments: commander mast parts, Pomodoro haulout $8,196.00
Dinghy maintenance $7,301.00
Other Events & Activities Fast Tracks, 1st aid seminar, Safety week, windsurf seminars, workparties $7,010.00
food for Open House BBQ's $6,322.00
Keelboat maintenance $6,121.00
lease payments (12 months at $462) $5,544.00
Clubhouse Maintenance: garbage service, cleaning supplies, etc $3,159.00
Windsurf maintenance $3,110.00
General Membership Meetings: BYC rental, food, postage, etc. $2,887.00
Skiff and engine maintenance & fuel $2,414.00
wetsuits, booklets $2,299.00
Tools: power and hand tools, sew machine $2,144.00
DMV registration, use tax on new boats, property taxes $1,880.00
safety equipment: PFD's, sunscreen, visual distress signals $1,573.00
Printing, postage, flyers, ads, dues $1,534.00
credit card processor fees, bank fees $1,223.00
Clubhouse investments: deck table, DSL trench conduit, dumpster lock $775.00
Skiff & engines--motor parts $545.00
Office supplies, YRA, misc. supplies $467.00
Total $155,202.00

Item requested by member

Ed Shirk presented his first of three items that he requested to be put on the agenda for the meeting, to amend the Bylaws to remove Article III Section 7. Action Without Meeting from the club's Bylaws. He said this section was most unusual, and dangerous because actions would not be recorded. He moved to strike Article III, Section 7 in its entirety, and to renumber the rest of Article III of the Bylaws accordingly.

Michael Nielsen seconded the motion.

Michael Scalet moved to limit the discussion on each item to 15 minutes.

Peter Kuhn seconded, and noted that he appreciated the thought that had gone into these items, but that the Bylaws say a member can request an item, not items.

The motion to limit the discussion to 15 minutes on each item passed with only 4 votes in opposition.

Sheldon Coad said that the club needs transparency, and Ex Comm should take action without meeting only when urgently needed for safety.

Michael Nielsen noted that ExComm had spent more than $10,000 on one boat, the Bahia, and presented it to the members as a fait accompli, while the keelboat fleet was subsiding rapidly.

Bill Prinzmetal said this ExComm is the most effective ever in getting things accomplished, and the reason why is that they take care of business easily

Malu Lujan said she appreciates both Ed's motion and the current Excomm, and feels that a happy medium could be reached, by announcing upcoming decisions ahead of votes.

Pamela Crawford noted that when she was Port Captain many years ago, ExComm meetings dragged on for hours, and that the current ExComm has short meetings because they use online discussions instead of involving everyone at a meeting; the new way is 100 times better than the old way, which is expedient, given everyone's busy lives.

Alistair Boettinger noted that given all the time put into the club by members of ExComm, the club should try to make it as easy as possible for ExComm, and that the decision on the Bahia did not come out of nowhere, but was the product of a long-standing debate.

Tyler Elliott said that if the minutes are there, the club members can see what ExComm is up to.

Bill Marion noted that talk of finding a middle ground is irrelevant, since all that the members can do is vote on the motion on the table.

Nick Locicero reminded everyone that ExComm members are elected, so talk of checking what they do seems foolish.

Felix Goebels said older club members saw things happen slowly, and thus want to put a cap on this. Swift action works better very often.

Heiko Panther asked to hear what ExComm members have to say.

Peter Kuhn replied that the section of the Bylaws that the motion would remove is derived from California Corporate law, it is one of several methods of taking action that the law offers to facilitate corporation management. Excomm has used this section to do things like authorize money for pizza for the Hansen lecture, set the date for the Ashby Shoals breakfast, and the action has been recorded in the minutes as required by law. ExComm has had online discussions in between meetings, and had online votes to see where members stand, but has never taken action without recording the vote in a meeting, or as required by law for an action taken without meeting.

David Fraser noted that ExComm could be more transparent, but has nothing to apologize for, and it would be foolish to take away this power, or to second guess ExCommm.

Jill Marshall said she supports ExComm, but governments can go wrong, and there should be an opportunity for people to know stuff coming up, via the list server or whatever.

Paul Kamen voiced support for the motion, saying that online discussion among ExComm members is useful, but the membership has no access to the discussion, and in the public sector this would violate the Brown Act in multiple ways.

Peter Baczek also voiced support for ExComm, and said he didn't see why ExComm should have to meet every two weeks, but he supports the motion, when the only venue is email, other members can't participate. The keelboats are falling apart.

Auric Horneman said ExComm's online discussion archives should be made public, that would solve the problem.

The Secretary said the fifteen minutes were up, Michael Nielsen moved to extend the discussion another ten minutes, Sheldon Coad seconded, the motion to extend the discussion was defeated.

The Commodore called the vote on the motion to amend the Bylaws, the motion failed to pass, 13 votes in favor and 44 votes opposed, 8 abstentions. The Commodore noted that the motion would have needed a 2/3 majority to pass.

Ed Shirk withdrew his other two motions.

Fast Track Announcement

Matthias Roschke announced a weekend Fast Track for Novice Skippers, to be held June 21-22, in keelboats, then dinghies, to assist members in preparing for the Jr. Skipper test. Members can sign up to teach or enroll by contacting him.

Thanks to the Kitchen Crew

Narcisse announced that Jennifer Kirkland, who has a new baby, Abigail Grace, had made the Moroccan couscous, Steve Burchik had produced Gran Marnier sauce over brownies, Karen and Leah and many others had helped, the Commodore offered the club's deepest gratitude and led a rousing cheer, followed by a call for volunteers for kitchen cleanup and a general motion for dessert.

Elections

  • Commodore: Brian Buchanan nominated Allan Champion, seconded by Pamela Crawford and Tom Trippe, there were no other nominations, all votes were in favor.
  • Vice Commodore: Rob Miller nominated Heidi Kearsley, seconded by Pamela Crawford and Jennifer Kroon, Pamela Crawford was nominated to Co-Vice Commodore but declined, there were no other nominations, all votes were in favor.
  • 1st Vice Commodore: Heiko Panther nominated Auric Horneman, seconded by David Fraser, Jennifer Kroon nominated Carl Caven as Co-1st Vice Commodore along with Auric, Auric accepted the co-nomination, there were no other nominations, all votes were in favor.
  • 2nd Vice Commodore: Asma Asyyed nominated Rob Miller, seconded by Tom Trippe, Jennifer Kroon nominated Clayton Seward as Co-2nd Vice Commodore along with Rob, Rob accepted the co-nomination, there were no other nominations, all votes were in favor.
  • 3rd Vice Commodore: Michael Nielsen nominated Sheldon Coad, Sheldon declined, Jennifer Kroon nominated Edward Anelli and Brian Buchanan as Co-3rd Vice Commodores, seconded by Rob Miller and Roberto Gastelumendi, there were no other nominations, all votes were in favor.
  • Rear Commodore: Michael Nielsen nominated David Fraser, seconded by Sheldon Coad, David Fraser nominated Mike Luo (Luo Mai) as co-Vice Commodore, seconded by Jennifer Kroon and Alistair Boettinger, there were no other nominations, all votes were in favor.
  • Secretary: Pamela Crawford nominated Jennifer Kroon, seconded by Heidi Kearsley and Tom Trippe, there were no other nominations, all votes were in favor.
  • Treasurer: Peter Kuhn nominated himself, seconded by Rob Miller and Nick Locicero, there were no other nominations, all votes were in favor.
  • And the elected officers are:

    • Allan Champion, Commodore
    • Heidi Kearsley, Vice-Commodore
    • Carl Caven, Co-1st Vice Commodore
    • Auric Horneman, Co-1st Vice Commodore
    • Rob Miller, co-2nd Vice Commodore
    • Clayton Seward, co-2nd Vice Commodore
    • Edward Anelli, Co-3rd Vice Commodore
    • Brian Buchanan, Co-3rd Vice Commodore
    • David Fraser, Co-Rear Commodore
    • Mike Luo, Co-Rear Commodore
    • Michael Scalet, Port Captain
    • Jennifer Kroon, Secretary
    • Peter Kuhn, Treasurer

    Michael Scalet moved to adjourn, Allan Champion and Brian Buchanan seconded, all votes were in favor, and the meeting adjourned at 8:55 pm.

    2008.05.18 - Excom

    EXCOM MEETING
    Sunday May 18, 2008
    At the Cal Sailing Club, 6:30 pm

    Excomm Members Present:

     

    • Allan Champion, Commodore
    • Heidi Kearsley, Co-Vice Commodore
    • Carl Caven, Co-1st Vice Commodore
    • Auric Horneman, Co-1st Vice Commodore
    • Rob Miller, 2nd Vice Commodore
    • David Fraser, Rear Commodore
    • Michael Scalet, Port Captain
    • Jennifer Kroon, Secretary
    • Peter Kuhn, Treasurer

    Other members present:

    • Jane Morton
    • Jason Duell
    • Matthias Roschke
    • Paul Kamen
    • Clayton Seward
    • Jim Pottenger
    • Aaron Gutierrez

    Member requests

    Due to time restraints, Jane Morton and Jason Duell asked to present information to excomm before any reports or other items on the agenda.

    Jane presented Excomm with information regarding the RS Vision, which is now available to be imported to North America through Thomas Fogh in Ontario Canada, at a special rate since he is a Cal Sailing Club member. Boats might be shipped from the UK in a month.

    Jason Duell approached Excomm about an idea of a separate email list that is for announcements only. Allan appoints Jason Duell "Announcement Chair," to be the moderator of the announcement list. Jennifer moved to approve his appointment and to authorize an official Cal Sailing Club moderated announcement list. Rob seconded the motion, approved unanimously. Announcement chair will set up the list as he sees fit.

    Officer Reports

    Allan: Donald got a new motor mount. Allan appoints Riley Kuhn as the new Youth Chair for the club. Approved unanimously by excomm.

    Peter: We have $42,153 in the main accounts, down $1,025 from April 28th when we had $43,178.

    Our income in the last three weeks:
    Regular memberships $8,326.00
    Windsurf Locker memberships $6,860.00
    UC workstudy reimbursement $1,464.00
    booklets, donations- includes $522 from escrip for 2007 credit card $543.00
    YRA membership $200.00
    BBQ donations 5/4/08 $149.00
    Interest on money market account, booklets $23.00
    Total $17,565.00
    And we have spent:
    Dinghies- Laser Bahia $9866, 2 Hansen Laser sails $1196, H146 hiking strap parts, JY parts and sail letters $11,625.00
    Dayleaders $2,182.00
    Windsurf-2 Fanatic Eagle 114 l boards, paint for rolling beginner board rack $1,349.00
    Clubhouse- sail locker materials, windsurf sail awning roller parts, City lease, porta pottie service, $1,149.00
    Skiff and engines- rescue skiff bottom prep, fuel, parts for sketchmobile motor $610.00
    Activities and Events--5/4/08 BBQ, Fast Trak finish party $610.00
    PFDs -- 13 PFDs from Aquata $445.00
    Keelboats-4 hulls cleaned 5/5, winch repair kits, fire extinguisher, spare fuel filters $24.00
    DMV register Bahia- they will refund excess $100.00
    Teaching & Workparty- Sat am lesson snax $87.00
    credit card fees $11.00
    Total $18,192.00

    In addition, we have $1289 in the CSC Xtras account. Peter moves to approve all of the expenditures in the Treasurer's report, Jennifer seconds, approved unanimously.

    David: Matthias will be coordinating a weekend fast track for those sailors who cannot make the evening ones, but would like the intensive training towards becoming a junior. Will take place June 21st and 22nd.

    Agenda:

     

    • Senior Project
    • Budget
    • Purchase of additional Bahias
    • Disposal of Lidos

    Senior Projects

    Peter moves that we approve the installation of anchor boxes and hiking straps to the Hunters as Jason Duell's and Bobby Arthurs Jr.'s senior projects. Rob seconded, unanimously approved.

    Budget

    Peter moves to approve the following budget, Carl seconded. Passed unanimously. Thanks Peter for putting it together!

    Expected Income
    Memberships (Regular,YRA, and windsurf locker) $105,280.00
    DBW reimbursement $16,800.00
    UC Work-Study Reimbursement $16,445.00
    Donations, surplus sales, interest, etc. $12,000.00
    Total $150,525.00
    Expected Operating Expenses
    Dayleaders $31,800.00
    Insurance $10,200.00
    Lease $5,544.00
    Printing, Ads, other Communications $2,000.00
    Dinghy maintenance $8,000.00
    Keelboat maintenance $6,000.00
    Windsurfer maintenance $3,000.00
    Skiff and engines maintenance, fuel $2,500.00
    Buildings & Grounds maintenance, DSL, porta pottie, dumpster, lifejackets, etc. $6,000.00
    Club activities $16,000.00
    Miscellaneous expenses (credit card processing, DMV reg, etc.) $7,000.00
    Total $98,044.00
    Expected Capital Expenditures
    Dinghies (includes paying for current Bahia and for 4 more boats) $58,325.00
    Keelboats (major repairs, not including insurance pay on Pomodoro) $6,000.00
    Windsurfing boards, sails $12,000.00
    Rescue Skiff $1,000.00
    Clubhouse & Yard Improvements $2,000.00
    Total $79,325.00

    Total Spending: $177,369

    Effect on Cash Assets

    Cash 5/1/08: $45,749

    Expected Income FY 08-09: $150,525

    Total Spending Budgeted FY 08-09: $177,369

    Cash assets expected 4/30/09: $18,905

    Purchase of Additional Bahias

    Carl Caven moves to purchase 4 more Bahias and spare parts, not to exceed $42,000.

    Discussion: Excomm and members present discussed the merits of buying 4 more Bahias.

    • Paul Kamen said the club would be crazy to buy these boats now. Peter said he knew from crazy, and the club would be crazy not to buy these boats now.
    • Several excomm members spoke on how well the boat has performed in the almost 2 months that we have had it, how well this type of construction performs on similar boats in similar conditions to ours, and how it is constantly being used.
    • Memberships are up 25 percent for May already, having new, well designed boats will help increase memberships and active members to stick around. Many of the windsurfers have expressed interest in learning how to sail and trying out the boat.

    Heidi seconded the motion, 7 ayes, 1 abstention.

    Disposal of Lidos

    Michael moves that we donate/sell all of the remaining Lidos. Peter made an unprintable speech about the notion that we should try to patch the Lidos up to last another summer, then seconded the motion, passes unanimously.

    Jennifer moved to adjourn, David seconded, passed unanimously.

    2008.04.27 - Excom

    EXCOM MEETING
    Sunday April 27, 2008

    Excomm Members Present:

     

    • Allan Champion, Commodore
    • Heidi Kearsley, Co-Vice Commodore
    • Carl Caven, co-First Vice Commodore
    • Auric Horneman, co-First Vice Commodore
    • Rob Miller, Second Vice Commodore
    • Brian Buchanan, co-Third Vice Commodore
    • Michael Scalet, Port Captain
    • Jennifer Kroon, Secretary
    • Peter Kuhn, Treasurer

    Office Reports

    Commodore

    I sailed the Bahia, it sails very well.

    Co-First Vice Commodore

    Carl: The Bahia is very good for newbies and the skipper.

    Second Vice Commodore

    We just got a new board, 2 more boards are on their way. This is the last of the new equipment for the season.

    Port Captain

    Running low on dayleaders- if you know a Berkeley student, refer them for workstudy.

    Treasurer

    We have $43,178 in the main accounts, up $8,490 from April 13th when we had $34,688.

    Our income in the last four weeks:
    Regular memberships $6,007.00
    Windsurf Locker memberships $5,040.00
    Oil spill insurance claim settlement for loss of profits, damage to boats $2,924.00
    UC workstudy reimbursement $273.00
    Booklets, donation $ 2.00
    Total $14,246.00
    And we have spent:
    Windsurf--(5) boards--Fanatic Eagle 113 l, JP Xcite Ride 100, (3) JP Xcite Ride 145 l, nose protectors, Chinook mast plates and mast shims $4,395.00
    Clubhouse- porta pottie delivery and service, DSL service, webcam and card $623.00
    Teaching & Workparty- Sat am lesson snax, keelboat man overboard parts, 4/12 work party snax $217.00
    Member goods- jacket, wetsuit, boots $212.00
    Dinghies- Laser parts, bolts $156.00
    Activities and Events--4/5 Angel I cruise snax, JY racing start party $120.00
    Skiff and engines- seal, tow line carabiner $17.00
    Tools- solder iron, drill bits $13.00
    Keelboats-fasteners $ 4.00
    Total $5,757.00

    In addition, we have $1289 in the CSC Xtras account. And we have yet to pay for the Bahia (about $10k).

    Allan moved to accept the Treasurer's Report and approve all the expenditures it summarizes, Ptere seconded, passed unanimously.

    Agenda

     

    • Qualifying Cruise
    • National Safe Boating Week
    • Senior Projects
    • General Membership Meeting

    Qualifying Cruise

    Motion: Allow Mark Castle to do a dinghy cruise as one of his qualifying cruises for his cruising rating. The cruise will go to Clipper Cove and then on to Richmond. The cruise will be limited to Seniors, Advance Dinghy and Senior Candidates approved by the qualifying cruising skipper. Jennifer moved, Brian seconded, passed unanimously.

    National Safe Boating Week

    Motion: Approve expenditures of up to $1800 for National Safe Boating Week (NSBW) to be reimbursed through a grant from the CA Department of Boating and Waterways. Money will be spent on lifejacket giveaway, flare demonstration, membership raffle and other things needed for the weekend. Jennifer moved, Pamela seconded.

    Senior Projects

    Motion: Approve National Safe Boating Week as Sam Hussein's senior project. Sam will work with Jennifer on coordinating the weekend, including advertising and press releases, coordination of volunteers and of the weekend. Jennifer moved, Brian seconded, passed unanimously.

    General Membership Meeting

    Motion: Approve the following agenda (starts at 7pm) for the General Membership Meeting:

    • Speeches (Haikus) by Officers
    • Dinner (big thanks to Jennifer Kirland, Dining Chair extraordinaire, Jerry Huff, Baking Chair extra-super, and the kitchen crew!)
    • Voting on Item requested by Ed Shirk
    • Officer Elections
    • Dessert
    • Cleanup and leave!

    Brian moved, Pamela seconded, passed unanimously

    Adjourn

    Carl moved that we adjourn, Michael seconded, passed unanimously

    2008.01.13 - Excom

    EXCOM MEETING
    Sunday April 13, 2008

    EXCOM MEETING

    Excomm Members Present:

     

    • Heidi Kearsley, Co-Vice Commodore
    • Carl Caven, Co-1st Vice
    • Auric Hornemann, Co-1st Vice
    • Rob Miller, 2nd Vice
    • Edward Anelli, Co-3rd Vice
    • Michael Scalet, Port Captain
    • David Fraser, Rear Commodore
    • Peter Kuhn, Treasurer

    Other CSC Members Present:

    • Clayton Seward
    • Neil Larsen
    • Jason Morton
    • Marie Robert
    • Tyler Elliott
    • Doug Taylor
    • Tim Brandon
    • Susan Barber
    • Aaron Gutierrez

    meeting started 6:30pm

    I. Officer Reports

    A. Vice: I waterstarted 4 times!

    B. 1st Vice: gotta lotta boats, alla boats float

    C. 2nd Vice: everyone should windsurf, it's a lotta fun.

    D. 3rd Vice: no report

    E. Port Captain: no report

    F. Rear: we need more teachers, Todd Price is doing a fantastic job on Saturdays, 1st Fast Track will be 1st week of May.

    G. Treasurer:

    We have $34,688 in the main accounts, up $1,036 from March 16th when we had $33,652.

    In the last four weeks we have taken in:
    Regular memberships (we are setting records again) $9,865.00
    Windsurf Locker memberships (first checks coming in—thanks Isabella!) $1,400.00
    Hansen Lecture donations (Thanks Jane!) $836.00
    UC workstudy reimbursement $383.00
    OH BBQ donations 3/23 and 4/6 (thanks Isabella, Cigdem, and Pinar!) $310 $305.00
    sales (Thanks Rob) $ 0.00
    Tshirt sales Hansen Lecture (Thanks Jane!) $290.00
    YRA membership $100.00
    Interest on money market account, booklets, DSL line rebate $78.00
    Total $13,257.00
    And we have spent:
    Dinghies: 3 JY15 masts, JY15 main & jib, JY6 chainplates, JY5&6 trapeze hardware, Laser Pro vangs, JY anchor plate ply sealer and chocks, Bahia shroud adjusters and shackles, epoxy resin hardener filler gloves, shackles, vinyl numbers and letters, pop rivets, batten stock, foam for JY15 deck supports (thanks Carl and all the JY fixers!) $3,670.00
    Dayleader wages, taxes, payroll processing $2,860.00
    Windsurf--Crazy Fly 120 l board, carbon fiber cloth and epoxy supplies, footstraps, spray paint, contact cement (thanks Rob!) $1,511.00
    Events--3/15 windsurf party, Jason Voss windsurf boot camp, Hansen lecture food (thanks Asma, Isabella, Rob, Heidi!) $1,054.00
    Tools--yard set of tools (Carls!), drill bits, sail repair needles snips holecutters dies, grinder, vacuum bags, pliers, shovel, knives, screwdrivers, cutoff wheels, files, brushes $793.00
    OH BBQ food cost 3/23 and 4/6 $548.00
    lease payment April $462.00
    Clubhouse: dump fees for cleanup, DSL line, web cam, laser printer, lock for windsurf container, 1/8 line for windsurf awning repair, hose and repair ends, rake, umbrella stand $455.00
    Skiff-gas, parts for engine, bottom paint for backup skiff $412.00
    Keelboats-Pomodoros new VHF radio and hatchboards, winch handles, rigging fasteners (thanks Theron and Greg) $378.00
    Office Supplies-receipt book, pens, stamps, laser printer toner, racing booklets (thanks Gary!), J dock keys $146.00
    Teaching & Workparty snax (thanks Todd!), Angel I cruise snax and park fees (thanks Michael Faw) $130.00
    credit card fees $111.00
    Total $12,530.00

    In addition, we have $1289 in the CSC Xtras account, and the oil spill insurance claim (still not paid) should provide about $4k.

    II. Agenda

     

    • Senior Projects
    • Approval of Expenditures
    • Rob Miller's Senior Project
    • Action without meeting

    A. Senior Projects

    Michael S moved to approve the following Senior projects and authorize spending:

    • Noah Salzman - build a new dinghy sail locker and spend up to $700 for materials
    • Lance Kim - prepare the mast and boom on the new JY6 by separating the dissimilar metals
    • Aaron Gutierrez - build and install a bow bumper for the new JY6 Rob Miller seconded, passed unanimously

    B. Approval of Expenditures

    Peter Kuhn moved to approve all the expenditures summarized in the Treasurer's report, Heidi Kearsley seconded, passed unanimously

    C. Rob Miller Senior project

    Michael Scalet moved to approve Rob Miller's Senior project consisting of teaching windsurfing at the Saturday morning lessons over 20 times, Heidi Kearsley seconded, passed unanimously.

    D. Action without meeting--email to ExComm list can constitute 'written consent'.

    Peter Kuhn moved as follows: Electronic communication to cal-sailing-excomm@yahoogroups.com of a motion, seconding of a motion, or a vote in favor of a motion, shall be recognized as written consent to that motion. Where two members share an office, the first co-officer to send an email to cal-sailing-excomm@yahoogroups.com shall be entitled to provide written consent for both co-officers, unless the other co-officer objects. The record of the motion and the written consent shall include the portion of the electronic communication that provides the consent.

    Discussion: ExComm meetings are only scheduled every two weeks, but actions requiring an immediate vote often come up between meetings.

    The Bylaws Article III, Section 7 say:

    "Any action required or permitted to be taken by the Committee may be taken without a meeting, if all members of the Committee for all positions currently held shall individually or collectively consent in writing to such action. Such written consent or consents shall be filed with the minutes of the proceedings of the committee. Such action by written consent shall have the same force and effect as the unanimous vote of such members."

    This rule clarifies that emails to the ExCom discussion list are recognized as written consent under the club Bylaws. David Fraser seconded, passed unanimously.

    E. Donation of Lidos

    Michael Scalet moved to donate two Lidos to the Donner Lake sailing program (fellow DBW aquatic center/ community sailing program) so as to get more room in yard by removing boats which are rarely sailed, with the stipulation that the co-1st Vices are to decide which boats and what equipment will be donated. Rob Miller seconded, passed unanimously.

    F. Purchase of Personal Flotation Devices (aka lifejackets)

    Michael Scalet moved to spend up to $1,000 to purchase more PFD's, Rob Miller seconded, passed unanimously.

    G. Adjournment

    Michael Scalet moved to adjourn, Rob Miller seconded, passed unanimously.

    meeting ended 6:50 pm

    2008.04.01 - Excom

    EXCOM MEETING
    Tuesday April 01, 2008
    Action without Meeting-Written Record

    Actions Taken Without Meeting

    Following motions were made in writing, and unanimously approved in writing. The written record appears below the online motions. The names of the Executive Committee members are abbreviated as follows:

     

    • Allan Champion (Commodore): AC
    • Pamela Crawford (Co-Vice Commodore): PC
    • Heidi Kearsley (Co-Vice Commodore): HK
    • Auric Horneman (Co-1st Vice): AH
    • Carl Caven (Co-1st Vice): CC
    • Rob Miller (2nd Vice): RM
    • Edward Anelli (Co-3rd Vice): EA
    • Brian Buchanan (Co-3rd Vice): BB
    • Michael Scalet (Port Captain): MS
    • David Fraser (Rear Commodore): DF
    • Peter Kuhn (Treasurer): PK
    • Jennifer Kroon (Secretary) JK

    Pizza for the Hansen Lecture

    PK: I move we spend up to $600 on pizza for the fundraiser (Hansen lecture) 4/2/8 7p at BYC. HK: I second it.

     

    • PK:moved
    • HK:seconded
    • AC: I say yes.
    • AH: Second and yes!
    • RM: I vote aye!  can we have anchovies?
    • BB: I second/vote aye, and request that at least one of the Lanesplitters pizzas be vegan.
    • DF: OK.
    • MS: ok.
    • JK: yup.

    2008.03.16 - Excom

    EXCOM MEETING
    Sunday March 16, 2008

    Excomm Members Present:

     

    • Allan Champion, Commodore
    • Heidi Kearsly, Co-Vice Commodore
    • Carl Cave, Co-First Vice Commodore
    • Rob Miller, Second Vice Commodore
    • David Fraser, Rear Commodore
    • Michael Scalet, Port Captain
    • Peter Kuhn, Treasurer
    • Jennifer Kroon, Secretary

    General Members Present

     

    • Jason Morton
    • Todd Price
    • Mark Castle

    Office Reports

    Treasurer's Report

    We have $33,652 in the main accounts, down $17,035 from January 20th when we had $50687.

    In the last eight weeks we have taken in:
    Regular memberships $8,246.00
    UC workstudy reimbursement $1,404.00
    Wetsuit sales $723.00
    IRS-refund (reduced fine for late on 990 return) $600.00
    YRA membership $500.00
    Interest on money market account $46.00
    Donations, booklets, lift tickets $31.00
    Total $11,550.00
    And we have spent:
    Insurance--liability (annual), workers comp (quarterly) $8,311.00
    Windsurf--4 boards, 6 masts, harness lines, shims, marking paint $8,192.00
    Keelboats- Pomodoro bottom, Commander compression post and mast parts $5,341.00
    Dayleader wages, taxes, payroll processing $3,234.00
    Dinghies: Laser Pro rigkits, nuts and bolts $1,219.00
    Lease payment Feb and March $924.00
    General Membership Meeting 2/4/08 food $474.00
    DMV reg fees for JY6 and trailer $215.00
    Clubhouse: Trencher for DSL line, saw blades $174.00
    DBW Grant Conference registration $162.00
    Credit card fees $102.00
    Tools--keelboat pump $83.00
    Office Supplies-stamps, dryboard markers $56.00
    Teaching & Workparty snax $55.00
    BBQ food 12/16/07 $22.00
    Sec State corp filing fee $20.00
    Total $28,584.00

    In addition, we have $1259 in the CSC Xtras account, and the oil spill insurance claim should settle soon for about $4k.

    Peter Kuhn moved to approve the Treasurer's report and all expenditures it covers, Allan Champion seconded, passed unanimously.

    Agenda

     

    • Online Motions
    • Senior Projects
    • Porta Potty
    • 5o5
    • Dinghy Purchase
    • Excomm Meetings
    • Windsurfer Teaching Chair

    Online Motions

    Excomm ratified all of the online motions that have been passed since the last excomm meeting. Below are the motions. All passed unanimously, as required for online motions.

     

    Online Motion 1. Green Laser donation: Auric Hornemann moved to accept donation of a Laser for use as the low tide rescue skiff, Peter Kuhn seconded.

    Online Motion 2. Insurance payment: Peter Kuhn moved to spend $7808 for 1/14/08 - 1/14/09 business, hull, P&I and liability insurance, including some hull insurance for DBW owned boats and coverage (up to $75,000) for fire and other property damage. Jennifer Kroon seconded.

    Online Motion 3. JY Masts and parts: Michael Scalet moved to spend up to $2500 for masts and other JYaccessories such as telescoping tiller extensions, Allan Champion seconded.

    Online Motion 4. Reciprocal privileges with Fairwind Yacht Club: Peter Kuhn moved to reciprocate an invitation received from Fairwind Yacht Club: , "Fairwind Yacht Club cordially extends to the officers and members of Cal Sailing Club and their guests, the privileges of our fleet for the 2008 season" by offering an automatic free membership in Cal Sailing Club, with a rating commensurate with their rating at Fairview, to any Fairwind Yacht Club member visiting Cal Sailing Club. Auric Horneman seconded.

    Senior Projects

    Motion: Approve Todd Price's, Lance Kim's and Theron Shaw's Senior Projects. Todd has been coordinating the Saturday morning dinghy lessons and making sure that everyone gets a lesson as soon as possible. Todd will continue to coordinate the Saturday morning lessons. Lance worked on the JYs, getting the new masts up. Both projects have been completed. Theron Shaw's Senior project will be the replacing of the radio and repairing the companionway hatch on Pomodoro. Jennifer moved, Rob seconded, passed unanimously.

    Porta Potty

    Spend up tp $120 a month for a porta potty and service for the club. Peter moved, Heidi seconded, passed unanimously.

    5o5

    John McBride will take the 5o5 out of the boat yard and dispose of it and take the trailer. He will take the roller furling and the main sheet block and any other valuable hardware off of it before he takes the boat. Jennifer moved, Peter seconded, passed unanimously.

    Dinghy Purchase

    note: this is a revote on a motion that was passed in December. The meeting minutes from the December meeting are missing and will be posted as soon as the current secretary has them.

    Motion: Spend up to $11,000 for a new dinghy. Carl moved, Michael seconded, passed unanimously.

    Discussion: Excomm is considering purchasing a Laser Bahia, RS Vision or a Topper Omega to test their suitability for the club. Both the RS Vision and the Topper Omega have proven records as teaching dinghies in the UK and Europe. They also are known for their minimal maintenance after being sailed in conditions similar to ours. The Laser Bahia is new to the market, but it is almost identical in design and construction to the RS Vision, and is expected to perform similarly as well.

    Excomm Meetings

    The following dates are set for excomm meetings for the rest of the year:

    • 3/30
    • 4/13
    • 4/27
    • 5/11
    • 5/25
    • 6/8
    • 6/22
    • 7/6
    • 7/20
    • 8/3
    • 8/17
    • 8/31
    • 9/14
    • 9/28
    • 10/12
    • 10/26
    • 11/9
    • 11/23
    • 12/7
    • 12/21

    Windsurfing Teaching Chair

    Jameel would like to resign as Windsurfing Teaching Chair and Rob Reinburg would like to become the chair. Allan appointed Rob as the new Windsurfing Teaching Chair.

    2008.03.01 - Excom

    EXCOM MEETING
    Saturday March 01, 2008
    Action Taken Without Meeting—Written Record

    Actions Taken Without Meeting

    Following motions were made in writing, and unanimously approved in writing. The written record appears below the online motions. The names of the Executive Committee members are abbreviated as follows:

     

    • Allan Champion (Commodore): AC
    • Pamela Crawford (Co-Vice Commodore): PC
    • Heidi Kearsley (Co-Vice Commodore): HK
    • Auric Horneman (Co-1st Vice): AH
    • Carl Caven (Co-1st Vice): CC
    • Rob Miller (2nd Vice): RM
    • Edward Anelli (Co-3rd Vice): EA
    • Brian Buchanan (Co-3rd Vice): BB
    • Michael Scalet (Port Captain): MS
    • David Fraser (Rear Commodore): DF
    • Peter Kuhn (Treasurer): PK
    • Jennifer Kroon (Secretary) JK

    Online Motion 1. Green Laser donation:

    Auric Hornemann moved to accept donation of a Laser for use as the low tide rescue skiff, Peter Kuhn seconded. AH: I make a motion to accept a donation of the green laser that is in the yard, for use as the low tide skiff. PK: I second it! AC: Aye. PC: sure RM: yes EA: Aye MS: OK DF: Certainly JK: yup

    Online Motion 2. Insurance payment:

    Peter Kuhn moved to spend $7808 for 1/14/08 - 1/14/09 business, hull, P&I and liability insurance, including some hull insurance for DBW owned boats and coverage (up to $75,000) for fire and other property damage. Jennifer Kroon seconded. PK: I move we spend $7808 to insure for 1/14/08 - 1/14/09. This is our liability insurance, including some hull insurance for DBW owned boats, and some coverage for fire and other property damage, pays up to $75,000. JK: I second AH: 2nd AC: aye PC: sure RM: yes. EA: yes MS: ok DF: Yup.

    Online Motion 3. JY Masts and parts:

    Michael Scalet moved to spend up to $2500 for masts and other JYaccessories such as telescoping tiller extensions, Allan Champion seconded. MS: We need some new masts and stuff for our JY's before the season starts. I move we purchase up to $2500 worth of masts and other JY accessories such as telescoping tiller extensions and such. AC: I second and vote yes indeedy. PC: OK by me! AH: yes RM: yes EA: Sure DF: Groovy PK: Uh huh! JK: yup

    Online Motion 4. Reciprocal privileges with Fairwind Yacht Club:

    Peter Kuhn moved to reciprocate an invitation received from Fairwind Yacht Club: , "Fairwind Yacht Club cordially extends to the officers and members of Cal Sailing Club and their guests, the privileges of our fleet for the 2008 season" by offering an automatic free membership in Cal Sailing Club, with a rating commensurate with their rating at Fairview, to any Fairwind Yacht Club member visiting Cal Sailing Club. Auric Horneman seconded.

    PK: I just opened a little envelope with a nice card that says, "Fairwind Yacht Club cordially extends to the officers and members of Cal Sailing Club and their guests, the privileges of our fleet for the 2008 season".

    I move we reciprocate. Anyone from Fairwind who comes up should be granted an automatic free membership in Cal Sailing Club, with a rating commensurate with their rating at Fairview. And when I say commensurate, I mean that anyone who is allowed to sail a Catalina to Catalina Is. from Fairview should be allowed to sail our Catalina Capri 25 in our cruising area, without having to take a Sr written test.

    I'll be happy to donate my Southwest passes to reward our best teachers and ride-givers with plane tickets to LA to go visit Fairview if they want.

    Fairview Yacht Club is our special sister yacht club in LA. They are a great community sailing center with berths in Marina Del Rey where they operate several keelboats and Capri dinghies. They just opened another site in Channel Islands Harbor. Which is the best stepping off point for a cruise to Santa Cruz Island. AH: Second and YES AC: I vote yes. HK: Sounds good to me! RM: that sounds pretty cool to me. BB: Aye! MS: I vote yes. DF: Great idea. JK: I say yes

    2008.02.17 - General

    GENERAL MEMBERSHIP MEETING
    Sunday February 17, 2008

    GENERAL MEMBERSHIP MEETING

    The General Membership Meeting was held at the Cal Sailing Club starting at 1 pm. Pizza, salad, samosas, cookies and cake were served by the club. Members brought dogs, beer, and children. All of the following officers forebore to bore the members with reports:

     

    • Commodore (Allan Champion): off skiing
    • Co-Vice Commodore (Pamela Crawford): present and confiscating megaphones
    • Co-Vice Commodore (Heidi Kearsley) off on dangerous missions
    • Co-First Vice Commodore (Carl Caven): present, chowing, and sailing
    • Co-First Vice Commodore (Auric Hornemann): off racing
    • Second Vice Commodore (Rob Miller): brang beee!
    • Co-Third Vice Commodore (Brian Buchanan): off racing
    • Co-Third Vice Commodore (Edward Anelli): present, but didn't bring Uther
    • Rear Commodore (David Fraser): present, partying, and sailing
    • Secretary (Jennifer Kroon): Costco commando, present front and center
    • Port Captain (Michael Scalet): present and fully functional
    • Treasurer (Peter Kuhn): there and doling out money

     

    The meeting went on until around dark when the last members went home.

    Statement of Financial Condition February 1 2008

    As of February 1st we had $41,546 in the bank, down $2,260 from October 31st when we had $43,807, and our property is worth about $175,000.

    In the three months Nov-Dec-Jan, we collected:
    Cal Boating grant for (2) Hunter dinghies, (12) beginner windsurf boards and sails, (8) dinghy dollies $25,000.00
    regular memberships $6,347.00
    UC workstudy reimbursement $4,010.00
    sale of 20 ft container, 25 hp outboard motor $1,358.00
    Donations, wetsuit sales, escrip, interest, etc. $704.00
    BBQ donations (one Open House) $65.00
    Total $37,484.00
    And in the same three months we spent:
    windsurfers--7 boards, 18 sails, 15 booms, etc. $14,726.00
    keelboats--Pomodoro haulout, Commander mast parts and paint supplies, Ensign parts, sail repairs, $7,893.00
    dinghies--Capri 14.2, JY#6, bottompaint removal JY#5, masthead floats $6,040.00
    dayleader wages, payroll processing $4,040.00
    Wetsuits for sale to members $2,061.00
    lease fees ( 2 mos at $462/mo) $924.00
    DMV reg fees, use tax new JY $746.00
    skiff & engines: engine parts, new seat for backup skiff $654.00
    clubhouse: garbage service, cocoa, BBQ parts and casters, hangers, workparty snax $653.00
    General Membership Meeting 11/4/07 $455.00
    Insurance--workers comp $440.00
    tools--shop vac, grinder, gloves, drill bits, shovels, binocs, paintbrushes, etc. $396.00
    Teaching Expense: Sat am snax, Aug 07 fasttrack snax $245.00
    Lat 38 ad, Windsurf mag subscription $206.00
    credit card processing, bank charges $162.00
    OH BBQ cost (12/16 OH) $104.00
    Total $39,745.00

    We have a claim in for oil spill damage to our income and boats. Big thanks to everyone who worked hard for the club!

    2008.01.20 - Excom

    EXCOM MEETING
    Sunday January 20, 2008

    Executive Committee Members Present

     

    • Allan Champion, Commodore
    • Pam Crawford, Vice Commodore
    • Carl Caven, co-1st Vice Commodore
    • Auric Horneman, co-1st Vice Commodore
    • Rob Miller, 2nd Vice Commodore
    • David Fraser, Rear Commodore
    • Peter Kuhn, Treasurer

    Other CSC Members Present

     

    • Clayton Seward
    • Heidi Kearsley
    • Isabella La Rocca
    • David Harlins (Sk8r)
    • John Mankey

    Officer Reports

    Treasurer's Report

    We have $50,687 in the main accounts, down $6,487 from December 15th when we had $57,174.

    In the last eight weeks we have taken in:
    Regular memberships $1,861.00
    Wetsuit sales $455.00
    UC workstudy reimbursement $312.00
    YRA membership $100.00
    BBQ donations OH 12/16 $65.00
    Burgee sale $25.00
    interest on money market account $24.00
    Total $2,842.00
    And we have spent:
    Wetsuits $2,061.00
    Sales and use tax 2007 $1,388.00
    Windsurf—Hansen sails and masts, nose guards, windsurf mag subscription Keelboats- $1,367.00
    Commander mast parts and metal work, painting supplies, 1st aid kits and dock box supplies $1,245.00
    Dayleader wages, taxes, payroll processing $1,184.00
    IRS-fine for late 990 return (sent excuse already) $660.00
    lease payment Jan $462.00
    Garbage dumpster service Jan - Mar $327.00
    Skiff: jump seat for backup skiff, engine parts $286.00
    Lat 38 Racing Calendar ad $196.00
    Fast Track Snax Aug 07 (thanks Norm!) $190.00
    BBQ food 12/16/07 $104.00
    Credit card fees $40.00
    Dinghies: nuts and bolts $14.00
    Credit--return of oil absorber $195.00
    Total $9,719.00

    In addition, we have $1259 in the CSC Xtras account.

    We’ll be getting a bill for about $8k any day now for our annual liability insurance premium.

    Motion: approve Treasurer’s report by PK, AC seconded, passed unanimously

    Agenda

    Windsurf Gear—Motion by RM to purchase 4 new Sr boards and masts and other used gear from Wyatt Miller for up to $5,000, AC seconded, passed unanimously.

    Discussion of Open House dates—some members on list have said they want winter Open Houses, but no one has yet volunteered to be responsible for the setup before, clean up after.

    Motion: March – November Open Houses by DF, AC seconded, passed unanimously. AC presented the 2008 Open House Schedule:

    • Sunday, March 23
    • Sunday, April 6
    • Sunday, May 4
    • Sunday, May 18
    • Sunday, June 15
    • Friday, July 4
    • Sunday, July 27
    • Sunday, August 10
    • Sunday, August 24
    • Sunday, September 7
    • Sunday, September 21
    • Sunday, October 19
    • Sunday, November 2

    General Membership Meeting: PC proposes Mon Feb 4, Mon May 5, Mon Aug 4, and Mon Nov 3, at BYC. Discussion: PK notes Feb 4 date too soon to allow minimum 20 day notice as required by bylaws, cost of renting BYC is $425 and we’ve had difficulty in scheduling date with BYC, renting other venues is even more expensive. RM says he liked Nov 4th meeting at CSC, general agreement, DF and AC note weather as issue for winter meetings, AC will meet with BYC 2/13 to discuss cost for future meetings, PK proposes 2/17 meeting at CSC with rain date 2/24 if 2/17 is forecast to rain, PK will reserve Marina meeting room as backup.

    ExComm meeting dates: AC proposes to schedule them with online motion.

    Co-Vice Commodore appointment: PC proposes Heidi Kearsley to be co-Vice Commodore, AC appoints her, unanimous approval.

    DF moves to adjourn; AC seconds; passed unanimously, meeting adjourns 6:20 pm.