11-22-2015 Excomm Meeting Minutes

Meeting Convened 17:12

Meeting Date 11/22/2015    
       
Attendance      
       
Title Name Code Present
Commodore Stephanie Evans SE Y
Vice Commodore (co) Lonnie D. LD Y
Vice Commodore (co) Donnie Schultz DS Y
First Vice Commodore (co) Dan Rolinek DR  
First Vice Commodore (co) Seamus Vanecko SV Y
Second Vice Commodore (co) Peter Naulls PN  
Second Vice Commodore (co) Chris Lalau-Keraly CK  
Third Vice Commodore Kevin Dudney KD  
Rear Commodore (co) Yves Parent YP Y
Rear Commodore (co) Will Spargur WS  
Port Captain (co) Sophie Horiuchi SH Y
Port Captain (co) Daniel Boldi DB Y
Treasurer Peter Kuhn PK  
Secretary Antony D'avirro AD Y
       
Other members present      

 

Officer Reports

Commodore: I submitted the Bay Conservation and Development Commission fencing proposal, Roger Miller from BCDC said it looked good and was what they needed. Excom needs to get equipment requests in for the 2016 grant!

Vice-Commodore: Need dates for the open houses next year. 

Port Captains: We're hiring dayleaders for winter/spring semesters. Trying to revamp our rescue equipment, specifically a new low-tide rescue skiff and working on the motors for regular skiffs. 

Rear Commodores: I have found a coordinator for the senior study group so this will happen over the winter. We also have people ready to update the style and content of the dinghy manual, including removing references to P15 and adding RS Ventures. 

Motions

Motion to approve the following senior projects overseen by Yves Parent [rear-commodore]: John Bergmann will update the style and content of the Dinghy manual; Boyko Baharov will coordinate the senior study group for winter 2015-2016. Motion introduced by Yves Parent, seconded by Antony D'Avirro. Approved by unanimous vote. 

Motion to reinstate incumbent executive committee introduced by Stephanie Evans, seconded by Seamus Vanecko. Motion approved by unanimous vote. 

Motion to adjourn meeting introduced by Stephanie Evans, seconded by Seamus Vanecko. Motion approved by unanimous vote. 

Meeting adjourned 17:20.

  

 

11-12-2015 Excomm Meeting Minutes

Big thanks to Donnie Schultz for recording these minutes in the secretary's absence!

Meeting Convened 18:25

Meeting Date 11/12/2015    
       
Attendance      
       
Title Name Code Present
Commodore Stephanie Evans SE Y
Vice Commodore (co) Lonnie D. LD Y
Vice Commodore (co) Donnie Schultz DS Y
First Vice Commodore (co) Dan Rolinek DR  
First Vice Commodore (co) Seamus Vanecko SV Y
Second Vice Commodore (co) Peter Naulls PN Y
Second Vice Commodore (co) Chris Lalau-Keraly CK  
Third Vice Commodore Kevin Dudney KD  
Rear Commodore (co) Yves Parent YP Y
Rear Commodore (co) Will Spargur WS  
Port Captain (co) Sophie Horiuchi SH  
Port Captain (co) Daniel Boldi DB Y
Treasurer Peter Kuhn PK  
Secretary Antony D'avirro AD  
       
Other members present      

 

Officer Reports

Port Captains: We have higlighted google doc with budget allocations for DBW grant requests for funds. 

Rear Commodores: Would like to give CPR / 1st aid classes; will get quote on CPR instructor training; limited priority for CPR instructor class (1-2). May be good use of grant funds.

Motions

Motion to award Sean O'L. a lifetime membership introduced by Daniel Boldi, seconded by Seamus Vanecko. Motion approved by unanimous vote. 

Motion to approve date of Robert O's private overnight cruise (11/14-11/15) introduced by Stephanie Evans, seconded by Yves Parent. Motion approved by unanimous vote. 

Motion to approve expenditures in Treasuer's report introduced by Stephanie Evans, seconded by Lonnie D. Motion approved by unanimous vote. 

Motion to adjourn meeting introduced by Daniel Boldi, seconded by Peter Naulls. Motion approved by unanimous vote. 

Meeting adjourned 18:30.

  

 

11-12-2015 GMM Meeting Minutes

Big thanks to Donnie Schultz for recording these minutes in the secretary's absence!

Meeting Convened 19:44

Meeting Date 11/12/2015    
       
Attendance      
       
Title Name Code Present
Commodore Stephanie Evans SE Y
Vice Commodore (co) Lonnie D. LD Y
Vice Commodore (co) Donnie Schultz DS Y
First Vice Commodore (co) Dan Rolinek DR  
First Vice Commodore (co) Seamus Vanecko SV Y
Second Vice Commodore (co) Peter Naulls PN Y
Second Vice Commodore (co) Chris Lalau-Keraly CK  
Third Vice Commodore Kevin Dudney KD  
Rear Commodore (co) Yves Parent YP Y
Rear Commodore (co) Will Spargur WS  
Port Captain (co) Sophie Horiuchi SH  
Port Captain (co) Daniel Boldi DB Y
Treasurer Peter Kuhn PK  
Secretary Antony D'avirro AD  
       
Other members present  62 members    

 

Officer Reports

Commodore

It's been a great season!
We're continuing to try and make CSC go more digital. 
  • We're trying to move the white cards online. This fall we'll be piloting logging all volunteer hours online.
  • We'll be moving over to a new cruising site that doesn't require logging in and will be all synced up with the membership database.
  • Big thanks goes to John Bongiovanni, who does the vast majority of our website work!
For the yard expansion project, the BCDC required more detailed write up of our plans before approving the permit, so we sent those in to the city to see if they're the right level of detail. 
We'll be looking for volunteers and leaders to help with the yard expansion project when it starts up, so please come and see me, Lonnie or Kurt to volunteer.
 
Excomm would like recognize Sean O'Laoghaire tonight with a lifetime membership, although unfortunately he cannot be here tonight. Sean has given countless hours Volunteer Dayleading and fixing and maintaining boats around the club. Thank you Sean and we miss you at the club.
 
Vice-Commodores: The events have all gone well this year. The vice has been twice as nice. We are at 52% of our budget half way through our fiscal year. We are awaiting OpenHouse dates to start scheduling next years fun and frolics. 

 

2nd Vice Commodores:Windsurfing fleet is in OK shape.  As usual, we have a pile of boards in the hospital to work on over the winter, although that's relatively small due to some heroic efforts.  We'll also need to work on the usual
sail repairs.

Third Vice CommodoreKeelboats are in great shape.  All 6 are operational at the moment, thanks largely to the usual suspects: Sheldon, Greg, and Robert.  Sheldon and I completed an inventory of our sails; thank you to the volunteers who helped with that and other keelboat maintenance projects.  After the inventory, we got some new sails and now all of the boats are well stocked with sails in good condition.  Please be kind to the boats, sails, and especially the folks who keep it all in working order.  I may organize a spinnaker practice group in the next few months - if anyone is interested in making this happen please get in touch

Treasurer: See the quarterly report here!

Port Captains: Anthony Lunnis continues to train volunteer dayleaders and schedule them when a paid dayleader is not available. Since the summer has ended, we only have one dayleader working at a time during the weekends (During the busy summer season we have 2 dayleaders working on weekends). 

Rear CommodoresThe co-rear commodore is happy to have a great Saturday chair who takes good care of our lessons. We will conduct more coordinator training in the next few weeks. I want to thank all of those who volunteered in running teaching activities this year, especially Jennifer Kroon who ran the successful Monday night lessons. During the winter season I will find people to update the dinghy manual (I think I have someone already) and others documents. I will also run a senior study group and a CPR/First aid class mainly for our dayleaders and cruising skippers. There will also be several others seminars such as lifesling training, spinnaker classes, and many others ad-hoc seminars such as knot and gennaker lessons.
If there is anything more that could be done, any ideas please let me know.

 

Elections

The general membership at the time of the meeting was 783 members. During a general membership meeting, 10% of the general membership is required to attend in order to establish a quorum and hold elections for club office. 62 members were present during the meeting, missing the 78 needed to hold elections. A popular vote was taken to guage members' interest in running for positions and election, the results of this election will be voted upon by Excomm at the next Excomm meeting. 

As there were no candidates running for any position other than rear commodore, Stephanie moved to relect all other incumbents via a batch vote. Incumbent candidates were unanimously reelected to all offices except for Rear Commodore by said batch vote. 

A motion to vote on the position of Rear Commodore was introduced by Donnie Schultz and seconded by Jennifer Kroon. Martin Schaaf nominated Paco Bellamy for rear commodore, this was seconded by Simon. Donnie Schiltz and Jennifer Kroon nominated incumbents Yves Parent and Will Spargur. The results were as followed:

Vote: Incumbent (Yves and Will) - 34; Contender (Paco)- 9; Abstain: 19

All incumbents were reelected. 

 
[Adjourned: 20:07 - SE, 2nd: LD]

  

 

 

9-20-2015 Excomm Meeting Minutes

Meeting Date 9/20/2015  Clubhouse steps  6:11pm
       
Attendance      
       
Title Name Code

 

Commodore Stephanie Evans SE Y
Vice Commodore (co) Lonnie D. LD Y
Vice Commodore (co) Donnie Schultz DD  N
First Vice Commodore (co) Dan Rolinek DR  N
First Vice Commodore (co) Seamus Vanecko SV  N
Second Vice Commodore (co) Peter Naulls PN  N
Second Vice Commodore (co) Chris Lalau-Keraly CK  Y
Third Vice Commodore Kevin Dudney KD
Rear Commodore (co) Yves Parent YP N
Rear Commodore (co) Will Spargur WS N
Port Captain (co) Sophie Horiuchi SH
Port Captain (co) Daniel Boldi DB Y
Treasurer Peter Kuhn PK Y
Secretary Antony D'avirro AD Y
       
Other members present      

Officer Reports

Daniel Boldi (Co- Port Captain) - Bob's (the skiff) motor died but is under warranty and a new one is on its way. Paddy Wagon's motor is also showing signs of wear and needs to be operated carefully.

Stephanie Evans (Commodore) - I have been emailing Roger Miller from the city regarding the Bay Conservation and Development Commission's permitting for the fence. Will continue to call/email & try to catch in person to move this forward. 

Stella Kuhn: See Treasurer's Report Below

Votes 

Move to approve expenditures in Treasurer's report (AD, moved; CK, 2nd; unanimously approved) 

Move to approve the November GMM to be November 12th at 18:30. (LD, moved; SH, 2nd; unanimously approved)

Move to close meeting. (SE, moved; DB, 2nd; approved) 

Meeting closed 6:20pm

Treasurer's Report

Bank balance: $48,538

Tax forms are in, all DBW purchases are completed and will submit for $38k reimbursement.

Income 8/16 - 9/19/15 Regular memberships $21,205.00 Donations $21.92 Total: $21,226.92 Spending 8/16 - 9/19/15 Windsurf--fin, epoxy resin, fiberglass repair supplies $358 Dayleader wages and taxes, payroll processing $4,784 Keelboats--line, fasteners, gate hook, top cap, washdown pump 12V, twine, caulk, padlock, eyestrap, lock lube spray, nav light lenses, dive six hulls 9/2/15 $696 Activities and Teaching Expenses--food for parties, Fast Track dinners, Thurs. nite racing dinners, Open House 7/19, lesson BBQ's and snax $2,397 Clubhouse and Yard--garbage service, portapotty service, DSL service for clubhouse computer, propane, hose clamp, lighter, pipe thread stick, bolts, hangers, lighters, scrubbers, netting, screws, decking for dock netting, facebook ads $1,046 City--rent $833 Dinghies--fabricate 2 roll bars, gudgeons, 3 tires, 4 inner tubes for dinghy dollies, duralac, gnav pins, supplies for prototype Venture rudderhead, bow roller for Venture dolly, boom ends, trapeze lines $1,626 Skiff--gas for skiff, CF letter kits for skiffs $203 Credit card payment charges $507 Taxes--filing fees for tax forms, streetlight assessment $95 Insurance--workers comp, add RS Venture 4 $1,325 Total: $13,870.29

8-16-2015 Excomm Meeting Minutes

(Big thanks to Sophie Horiuchi for taking these notes in the secretary's absence!) Meeting Date: 8-16-2015 Attendance Lon Dober Kevin Dudney Sophie Horiuchi Yves Parent Chris Keraly Peter Nauls Donnie Shultz Other members: Eva, Sean, Anthony, Amy 5:15pm KD calls meeting Votes: -Donnie Shultz as interim Co-Vice Commodore to replace Molly (moved: LD; 2nd: PN; unanimously approved) -Senior project: Eva N.-women’s windsurf fast track (moved: KD; 2nd: CK; unanimously approved) -Senior project: Dan Z.-social media for club (moved: KD; 2nd: PN; unanimously approved) -Senior project: Milo S. and Michael D.-August Jr. Skipper Fast Track (moved: YP; 2nd: KD; unanimously approved) 5:20pm KD motion to close meeting, PD 2nd, unanimously approved.

8-16-15 GMM Meeting Minutes

(Big thanks to Sophie Horiuchi for taking these notes in the secretary's absence!) Meeting Date: 8/16/2015 Attendants: Kevin, Daniel R., Chris, Peter N., Daniel B., Sophie 6:24 Kevin fills in for Stephanie and opens meeting Officer Reports: 1st Vice: DR: Dinghies are being maintained, and thank you to all who are fixing boats 2nd Vices: CK: Purchased new Jr boards and large Maui sails for those who don’t like Ezzy brand. Many broken windsurf boards in board hospital need to be repaired. Board repair clinics have been held throughout summer, and more will be coming up. 3rd Vice: KD: Ordered new sails for Keel boats. Sheldon will be holding winch clinics on Weds. 8/19 and 8/26. Thank you Sheldon and Greg for their work. Port captains: SH: Great summer day-leaders. Now hiring work study students for the fall sememster. Antony has been training and organizing volunteer day-leaders. Vice Commodore: LD: Donnie replaces Molly as co-rear commodore Rear Commodore: KD: August Jr. Skipper fast track needs volunteers. Also, please come teach dinghy lessons. Secretary: KD: Anthony is on tour with his band Treasurer: KD: we are doing fine on money Commodore: KD: We have a new cruise website that will consolidate the current cruise websites. Progress is being made on getting approval for the fence around the yard behind the club house. The city has cashed our checks. We also purchased a new domain name: calsailing.com for about $20. Other Announcements: -Orestes sailed from Bermuda to New York and will be giving presentation after GMM -Will Y cooked tonights dinner (thank you!) KD close meeting at 6:31

7-19-15 Excom Meeting Minutes

Meeting Date 7/19/2015    
       
Attendance      
       
Title Name Code

N

Commodore Stephanie Evans SE N
Vice Commodore (co) Lonnie D. LD Y
Vice Commodore (co) Molly Morelock MM  Y
First Vice Commodore (co) Dan Rolinek DR  N
First Vice Commodore (co) Seamus Vanecko SV  Y
Second Vice Commodore (co) Peter Naulls PN  Y
Second Vice Commodore (co) Chris Lalau-Keraly CK  Y
Third Vice Commodore Kevin Dudney KD
Rear Commodore (co) Yves Parent YP
Rear Commodore (co) Will Spargur WS
Port Captain (co) Sophie Horiuchi SH
Port Captain (co) Daniel Boldi DB Y
Treasurer Peter Kuhn PK Y
Secretary Antony D'avirro AD N
       
Other members present      

Officer Reports

Molly Morelock (Co-Vice Commodore): It's been great being on Excom, but work and kids need my attentionl So I need to find a replacement. I'll be available until we find a good fit.

Yves Parent (Rear Commodore): Next Sailing Fast Track is coming up and Sam Kohn will run it.

Peter Naulls (2nd Vice Commodore): Windsurfing Fast Tracks are coming up soon, as well as ABK clinics. 

Daniel Boldi (Co- Port Captain) - Anthony is training new VDLs

Stella Kuhn: See Treasurer's Report Below

Senior Projects 

Move to approve Peter Naulis - Rio Vista/ABK Trip; Andrew Meyers, Fast Track, Sam Kohn, Fast Track and Fabio Ciullia - Updating Dinghy and Keelboat manuals. LD moved to approve. PK 2nd. UA (unanimously approved)

Votes 

Move to approve expenditures in Treasurer's report (PK, moved; MM, 2nd; unanimously approved) 

Move to close meeting. (SV, moved; YP, 2nd; approved)

Treasurer's Report

Bank balance: $46,472.  And DBW owes us about $30k for the RS Venture, and the JP Funsters and beginner windsurf sails, we need to complete the dinghy and keelboat sail purchases. 

Income 6/14 - 7/19/15  
Regular memberships $27,379.01
Donations $7.00
Windsurf locker memberships $436.61
UC Workstudy reimbursements $1,267.35
Total: $29,089.97
Spending 6/14 - 7/19/15  
Windsurf--12 Funsters, 2 All ride, 1 Freestyle Wave windsurf boards $17,818
Activities and Teaching Expenses--food for parties, Fast Track dinners, Thurs. nite racing dinners, Open House 5/17 and 6/14, lesson BBQ's and snax, Angel I. cruise dock fee, books, food for TI dinghy cruise, food for 7/4 party $1,804
Keelboats-- hull cleaning, painting supplies, fasteners, anodes, sail stops, fiberglassing supplies, extrusion, rivets, batten stock, sail repair tags, turnbuckle Tbolt, cunningham hook, sail repairs $865
Dinghies--shackles, webbing, zippers for jib covers, rivnuts, plastic sheet, shock cord, line, cleats, trapeze handles, blocks, eye straps, clevis pins, shackle guards, fast pins, sail repairs, webbing, zippers for sail covers, hiking straps $2,439
Tools--Jdock tools, sander parts and paper, air compressor regulator, winch service tools, kneepads, tape, sanding wheels, screwdriver $270
Credit card payment charges $647
Skiff--sketch engine parts, battery switch and wiring supplies for skiff lights project, fiberglass, spray paint $531
Dayleader wages and taxes, payroll processing $4,434
Clubhouse and Yard--garbage service, pingpong balls, paint for clubhouse (thanks Simon!), DSL service for clubhouse computer, hoses and tape, paint for clubhouse $1,160
Taxes, Registration--use tax 4/1 - 6/30/15, register RS Venture 4 $4,693
Insurance--Directors and Officers annual premium, workers comp monthly premium $2,031
City--rent $833
Safety equipment--handheld VHF radio HX150, two year warranties $158
Total: $37,684.47

7-5-2015 Excomm Meeting Minutes

There was no in person meeting on 7/5/15. An online vote was held to expedite Nathan Ilten's cruising rating approval, to ensure he could run a club cruise planned the following week. 

Stephanie Evans moved to approve Nathan Ilten's cruising rating; Peter Kuhn second, unanimously approved in writing via email.

6-14-2015 Excom Meeting Minutes

Meeting Date 6/14/2015    
       
Attendance      
       
Title Name Code Present
Commodore Stephanie Evans SE Y
Vice Commodore (co) Lonnie D. LD Y
Vice Commodore (co) Molly Morelock MM  Y
First Vice Commodore (co) Dan Rolinek DR  Y
First Vice Commodore (co) Seamus Vanecko SV  Y
Second Vice Commodore (co) Peter Naulls PN  Y
Second Vice Commodore (co) Chris Lalau-Keraly CK  Y
Third Vice Commodore Kevin Dudney KD  
Rear Commodore (co) Yves Parent YP  
Rear Commodore (co) Will Spargur WS  
Port Captain (co) Sophie Horiuchi SH  
Port Captain (co) Daniel Boldi DB Y
Treasurer Peter Kuhn PK Y
Secretary Antony D'avirro AD y
       
Other members present  James, Sean    

 

Officer Reports

Stella Kuhn (Treasurer): See Treasurer's Report 

Daniel Boldi: (Port Captain): Dayleader Joshua is leaving due to a lack of work-study but we have replacements in training. 

Peter Naulls (2nd Vice Commodore): Windsurfing Fast Tracks are coming up soon, as well as ABK clinics. 

Stella Kuhn: See Treasurer's Report Below

Senior Projects 

Move to approve Cyril Drame's senior project of turning the webcams into a live stream, Sean O'Laoghaire's senior project of 170 sailing teaching hours, Andrey Meyer's senior project of coordinating the July Sailing Fast Track, and Eugene Dong's senior project of installing electrical on the motorboats for the mounted radios. (SE, moved; SV, 2nd; unanimously approved)

Votes 

Move to approve Christopher Keraly's cruising rating (SE, moved; SV, 2nd; unanimously approved)

Move to approve expenditures in Treasurer's report (SE, moved; PN, 2nd; unanimously approved) 

Move to close meeting. (SE, moved; MM, 2nd; approved)

Treasurer's Report

We have $55,067 in the bank.

Spending 5/18 - 6/14/15 Windsurf--3 Tabou boards 100 116 118 l, 8 booms, 10 harness lines, 20 uphauls, sanding discs, alcohol squares, 20 rolls aramid sail tape $6,073.35 Keelboats-- bottom paint Pomodoro, sail repairs, hull cleaning, boat hooks, padlock, bulbs, shackle lanyards, dielectric grease, winch handle holders, wiring supplies, fasteners, shackles, camcleat strap, ring, barrel bolt, hinges, screws, swivel shackle, shackle, clevis $3,653.83 Dayleader wages and taxes $2,936.14 Activities and Teaching Expenses--food for parties, Fast Track dinners, Thurs. nite racing dinners, Open House and General Membership Meeting 5/17, and lesson BBQ's $2,484.49 Clubhouse and Yard-- website software subscriptions, fee for BCDC permit amendment, pipe for windsurf board racks, portapotty service, DSL service for clubhouse computer, fencing supplies, coffee, hot chocolate, hot cups, bowls, hose, tube, dump fees,  mop, container, oil, cutoff wheel, rat trap, org, tape, cone, propane, napkins, plates, paper towels, soda, strawberries, mustard, water, trash bags, paper towels, sponges, mayo, ice cream, ping pong balls $1,655.79 Dinghies--tiller extensions, balls, cleats, rings, blocks, shackles, shock cord, inspection port for kayak, rivet nuts and screws, sail repair tape, blocks, hogrings,Ujoints, telltales, plastic sheet, sail repair $941.42 City--rent $833.33 Credit card payment charges $419.65 Skiff--gas for skiff, engine parts $268.71 Insurance--workers comp less refund for hull value adjustments $191.00 Tools--impact driver set, lube, brushes, spraypaint, shears, sharpener, knife, drill bits $118.65 Total: $19,576.36

Big thanks to everyone who's worked hard for the club and to help the children.

Income 5/18 - 6/14/15 Regular memberships $14,954.00 Donations $5,030.00 Windsurf locker memberships $3,750.00 UC Workstudy reimbursements $699.90 Total: $24,433.90 

5-17-2015 GMM Meeting Minutes

Meeting Date 5/17/2015    
       
Attendance      
       
Title Name Code Present
Commodore Stephanie Evans SE Y
Vice Commodore (co) Lonnie D. LD Y
Vice Commodore (co) Molly Morelock MM  Y
First Vice Commodore (co) Dan Rolinek DR  Y
First Vice Commodore (co) Seamus Vanecko SV  
Second Vice Commodore (co) Peter Naulls PN  Y
Second Vice Commodore (co) Chris Lalau-Keraly CK  Y
Third Vice Commodore Kevin Dudney KD Y
Rear Commodore (co) Yves Parent YP  Y
Rear Commodore (co) Will Spargur WS  Y
Port Captain (co) Sophie Horiuchi SH  
Port Captain (co) Daniel Boldi DB Y
Treasurer Peter Kuhn PK Y
Secretary Antony D'avirro AD y
       
Other members present  78 members    

 

Officer Reports

Antony D'Avirro (secretary): Stationary and chalk in good order. We need to get in contact with Joel Brand to merge Facebook pages and maintain the club's online presence. Also we want to start an automated new member packet to inform new members of list serve, cruises, lessons, etc. 

Stella Kuhn (Treasurer): See Treasurer's Report 

Daniel Boldi: (Port Captain): Dayleaders are doing a great job. We will be organizing VDL clinics soon. Also sign up for the Fast Track June 7-12!

Yves Parent (Rear Commodore): Fast Tracks have begun and are going well, many learning opportunities approaching: CPR certification clinics, a senior study group, and a cruising study group over the winter.

Kevin Dudney (Third Vice Commodore): Keelboats are in great shape! Big thanks to Sheldon, Robert, and Greg for all their hard work.

Chris Keraly and Peter Naulls (2nd Vice Commodore): The season is back! Windsurfing lessons are happening, the boards are mostly in good shape. Big thanks to Phillipe for all his hard work over the off season.

Dan Rolinek (First Vice Commodore): Big thanks to all boat fixers. We have one more brand new RS Venture coming in, we can look forward to more dinghy cruising on this expanded fleet. The Bahia fleet is aging, last year a lot of masts and foils were replaced, but now the plastic hulls are cracking. Look out for dinghy repair clinics in the future.

Lonnie D and Molly Morelock (Vice Commodores): Open houses have been going great. We are ambassadors to new members, always happy to welcome new members and integrate them into the club so if you see them, send them our way!

Commodore: Lots of projects in the near future: yard enclosement is continuing as our membership is limited to the number of boats/amount of space we have. The city of Berkeley is planning renovations to the marina and area immediately surrounding CSC: they are extending the bay trail, installing new shower facilities, and paving the parking lots behind/adjacent to the club. This is scheduled to happen next year. We will try to make sure this does not interfere with the day to day operation of the club. Finally, we are attempting to make the club more digital, check out the website to see what's going on. This is largely in part due to the efforts of John Bongiovanni, big thanks to him.   

Elections

78 members were present in the club yard during the meeting, establishing the quorum needed to hold elections for positions on the executive committee.

Incumbent candidates were reelected without contest to all offices except for Commodore by majority vote. 

The position of Commodore (currently held by Stephanie Evans) was contested by Paco Bellham. Stephanie Evans was reelected by majority vote.  

Treasurer's Report

We have $50,209 in the bank, up 1,461 from 4/5/15.  

Income 4/6 - 5/17/15 Regular memberships $20,050.00 Windsurf locker memberships $8,813.54 Donations, cash back rewards, Amazon Smile, wetsuit sale $5,286.09 UC Workstudy reimbursements $468.20

Total: $34,617.83 Spending 4/6 - 5/17/15 Dinghies--deposit on RS Venture 4, 2 dolly wheels, 3 dolly casters, Venture gennaker, plastics, drainplugs for Ventures, paddles, anchors, cleats, line, shroud adjusters, 7 trapeze harnesses, sail repair, kayak hatch covers $20,188.06 Windsurf--10 mast bases, 20 rolls sail repair tape,6 mast extensions, 11 booms, 10 deviators, 10 harness lines, spray paint, sanding discs $3,151.38 Activities and Teaching Expenses--food for parties and Sat lesson BBQ's $2,395.93 Dayleader wages and taxes $2,352.51 Skiff--gas for skiff, engine parts, steering cable, VHF radios to trade UCAC for used trailer frame, supplies for rebuilding trailer, battery charger $1,365.85 Keelboats--cleaning supplies, sail repairs, hull cleaning, painting supplies, keelboat engine parts $1,007.60 City--rent $833.33 Clubhouse and Yard-- portapotty service, DSL service for clubhouse computer, fencing supplies, coffee, new webcam, allthread, paint, wirebrush, cutoff blades for skiff trailer repair, juice, hot chocolate, trash cans, hose, faucet parts, ratchets $688.72 Credit card payment charges $611.35 Insurance--workers comp x 2 months $562.00 Total: $34,617.83

Annual report can be found on Club website homepage. 

General Fanfare

The official portion of the meeting ended and the smell of coconut milk curry wafed through the yard. The newly-renamed Small Craft Advisory (formerly CSC House Band) took to the stage for their particular brand of classic rock sailing parodies and funky dance grooves. Those who could still move after eating pounds of curry chicken attempted to do so on the dance floor. After a short break and a few gallons of ice cream, special guests Pistachio took to the stage for a long set that riled up the remaining membership: fifteen or so members locked arms and began running at full speed in a circle which could only be some sort of ritual offering to the wind gods. A mosh pit then ensued in which a certain second vice commodore was spotted handing out multiple pile-drivers. Overall the evening was a great success, with the remaining members emitting the kind of warm, camaraderic glow that can only derive from a wild and intimate concert at a local community sailing club.    

5-17-2015 Excom Meeting Minutes

Meeting Date 5/17/2015    
       
Attendance      
       
Title Name Code Present
Commodore Stephanie Evans SE Y
Vice Commodore (co) Lonnie D. LD Y
Vice Commodore (co) Molly Morelock MM  
First Vice Commodore (co) Dan Rolinek DR  Y
First Vice Commodore (co) Seamus Vanecko SV  
Second Vice Commodore (co) Peter Naulls PN  
Second Vice Commodore (co) Chris Lalau-Keraly CK  Y
Third Vice Commodore Kevin Dudney KD Y
Rear Commodore (co) Yves Parent YP  
Rear Commodore (co) Will Spargur WS  
Port Captain (co) Sophie Horiuchi SH  
Port Captain (co) Daniel Boldi DB Y
Treasurer Peter Kuhn PK Y
Secretary Antony D'avirro AD y
       
Other members present      

 

Officer Reports

No additional reports were given to those presented at GMM. 

Senior Projects:

- Pilar Schmidt holding a series of dinghy repair clinics for sailing senior project. Tim Garcia organized May Fast Track for sailing senior project. Daniel Boldi organizing June Fast Track for windsurifng senior project. (moved to approve: DR; 2nd: DB; unanimously approved)

Votes:

-Approve expenditures in Treasurer's reports (moved: SE; 2nd: DR; unanimously approved)

-Move to approve budget for 2015-2016 fiscal year and authorize spending up to the amounts listed there within (moved: PK; 2nd: DR; unanimously approved)

-Adjourn the meeting (moved: SE; 2nd: DB; approved by general consensus of members present). 

 Treasurer's Report

We have $50,209 in the bank, up 1,461 from 4/5/15.  

Income 4/6 - 5/17/15 Regular memberships $20,050.00 Windsurf locker memberships $8,813.54 Donations, cash back rewards, Amazon Smile, wetsuit sale $5,286.09 UC Workstudy reimbursements $468.20
Total: $34,617.83 Spending 4/6 - 5/17/15 Dinghies--deposit on RS Venture 4, 2 dolly wheels, 3 dolly casters, Venture gennaker, plastics, drainplugs for Ventures, paddles, anchors, cleats, line, shroud adjusters, 7 trapeze harnesses, sail repair, kayak hatch covers $20,188.06 Windsurf--10 mast bases, 20 rolls sail repair tape,6 mast extensions, 11 booms, 10 deviators, 10 harness lines, spray paint, sanding discs $3,151.38 Activities and Teaching Expenses--food for parties and Sat lesson BBQ's $2,395.93 Dayleader wages and taxes $2,352.51 Skiff--gas for skiff, engine parts, steering cable, VHF radios to trade UCAC for used trailer frame, supplies for rebuilding trailer, battery charger $1,365.85 Keelboats--cleaning supplies, sail repairs, hull cleaning, painting supplies, keelboat engine parts $1,007.60 City--rent $833.33 Clubhouse and Yard-- portapotty service, DSL service for clubhouse computer, fencing supplies, coffee, new webcam, allthread, paint, wirebrush, cutoff blades for skiff trailer repair, juice, hot chocolate, trash cans, hose, faucet parts, ratchets $688.72 Credit card payment charges $611.35 Insurance--workers comp x 2 months $562.00 Total: 
$34,617.83

Annual report can be found on Club website homepage. 

4-5-2015 Excom Meeting Minutes

Meeting Date 4/5/2015    
       
Attendance      
       
Title Name Code Present
Commodore Stephanie Evans SE Y
Vice Commodore (co) Lonnie D. LD Y
Vice Commodore (co) Molly Morelock MM Y
First Vice Commodore (co) Dan Rolinek DR  
First Vice Commodore (co) Seamus Vanecko SV Y
Second Vice Commodore (co) Peter Naulls PN  
Second Vice Commodore (co) Chris Lalau-Keraly CK  
Third Vice Commodore Kevin Dudney KD Y
Rear Commodore (co) Yves Parent YP Y
Rear Commodore (co) Will Spargur WS Y
Port Captain (co) Sophie Horiuchi SH  
Port Captain (co) Daniel Boldi DB Y
Treasurer Peter Kuhn PK Y
Secretary Antony D'avirro AD y
       
Other members present Sean.     

 

Officer Reports

3rd Vice Commodore: Keelboat fleet is cleaner than it's ever been. Apparently there's white paint on some of them. 

Rear Commodore (Yves Parent): We need a coordinator for the first Fast Track in early May. 

Treasurer: All the info on expenditures is in the Treasurer's report (see below).     

Senior Projects:

Some discussion about removing the middle fence but SE says this is on hold for now. No senior projects were presented for approval. 

Votes:

-Approve expenditures in Treasurer's reports (moved: SE; 2nd: MM; unanimously approved)

-Move discussion of operating rules changes (creation of a dinghy-only crusing track) until the next weekend. This will allow for further debate and to gather crusing skipper input into the rule change. (moved: YP; 2nd: LD; approved by general consesus)  

-Adjourn the meeting (moved: SE; 2nd: PK; approved by general consensus of members present). 

 Treasurer's Report

The Treasurer barks thrice.  She has three things to report: the usual (since last we met), the year to date, and the proposed budget for next year.

1.  Since last we met on 3/15/15, the bank balance has declined to $48,748.

Income 3/16 - 4/5/15

Regular memberships $15,535.26
Donations--cash back rewards, Amazon Smile, escrip $200.00
Surplus Equipment Sales: old winches from Pprincess $75.00
Total: $15,810.26


Spending  3/16 - 4/5/15:

Insurance--annual premium for marine general liability and commercial package, coverage for 4/14/15-4/14/16 $11,704.00
Keelboats--Donald and Dr. Who haulouts, hull cleaning, fasteners, wiring supplies, parts for keelboat motors, sail repairs $10,102.52
Clubhouse and Yard--fencing supplies for rig area, portapotty service, DSL service for clubhouse computer, pingpong balls, dishwashing cleanser, weedeater parts, painting supplies, markers, garbage service, mop, plates cups bowls, sew machine part $3,989.87
Activities and Teaching Expenses--food for parties and Sat lesson BBQ's $1,948.59
Dayleader wages and taxes $1,244.12
City--rent and capital contribution $730.15
Credit card payment charges $405.00
Taxes--use tax on wholesale purchases $399.00
Skiff--gas for skiff, engine parts, anchor chain, gas cans, filter bowl $375.27
Dinghies--Bahia glue, sail repair, caulk, drain plug $277.68
Communications--DBW Aq Ctr meeting reg for Stephanie Evans, website fee $75.58
Total: $31,251.78



2.  There are only 25 more days left in this fiscal year.  Membership income is pouring in again, at the rate of about $600 a day.  Many expenses have been paid out for the year, including dayleader wages, credit card charges, rent, and vendors like Port Supply that bill monthly.  

We're gonna meet the expected membership income of $185,000. 
UC Work-study reimbursement is less than expected because we've hired way less UC students than we anticipated.
Donations and surplus sales (esp. wetsuits) much higher than expected.
Lotsa money left in the general overhead budget, we didn't need as much $$ as anticipated for accident repairs, insurance, and rent.
Still some money left in the activities and clubhouse budgets (credit card charges won't come due till next fiscal year).
Windsurfing, dinghies, and keelboats went a little over, congrats on spending the money!

  Budget for Fiscal Year 2014-2015     5/1/2014 4/5/2015
Expected Income Revised Budget Year To Date % of budget Remaining
  Memberships (Regular and windsurf locker) $185,000 $176,510 95% $8,490
  DBW reimbursement $40,000 $40,000   $0
  UC Work-Study Reimbursement $18,000 $5,615 31% $12,385
  Donations, surplus sales, interest, etc. $10,000 $13,976 140%  
        Total Income $253,000 $236,101 93% $16,899
Authorized Spending        
  Club activities $25,000 $23,024 92% $1,976
  Dinghies and rescue skiffs $55,000 $57,602 105% ($2,602)
  Windsurfing $30,000 $33,332 111% ($3,332)
  Keelboats $19,000 $19,388 102% ($388)
  Dayleaders $40,000 $24,580 61% $15,420
  Clubhouse and Yard $28,000 $27,013 96% $987
  General Overhead $56,000 $40,419 72% $15,581
        Total Spending $253,000 $225,359 89% $27,641


3.  Here's the proposed budget for next year:

  Budget for Fiscal Year 2015-2016  
Expected Income Budget
  Memberships (Regular and windsurf locker) $185,000
  DBW reimbursement $38,000
  UC Work-Study Reimbursement $7,000
  Donations, surplus sales, interest, etc. $5,000
        Total Income $235,000
Authorized Spending  
  Club activities $27,000
  Dinghies and rescue skiffs $58,000
  Windsurfing $37,000
  Keelboats $20,000
  Dayleaders $30,000
  Clubhouse and Yard $25,000
  General Overhead $48,000
        Total Spending $245,000
 

3-15-2015 Excom Meeting Minutes

Meeting Date 3/15/2015    
       
Attendance      
       
Title Name Code Present
Commodore Stephanie Evans SE Y
Vice Commodore (co) Lonnie D. LD Y
Vice Commodore (co) Molly Morelock MM  
First Vice Commodore (co) Dan Rolinek DR Y
First Vice Commodore (co) Seamus Vanecko SV  
Second Vice Commodore (co) Peter Naulls PN Y
Second Vice Commodore (co) Chris Lalau-Keraly CK Y
Third Vice Commodore Kevin Dudney KD Y
Rear Commodore (co) Yves Parent YP Y
Rear Commodore (co) Will Spargur WS  
Port Captain (co) Sophie Horiuchi SH Y
Port Captain (co) Daniel Boldi DB  
Treasurer Peter Kuhn PK Y
Secretary Antony D'avirro AD y
       
Other members present Sean.     

 

Officer Reports

Commodore: Went to the Department of Boating and Waterways meeting. Learned that SUP yoga is a growing phenomenon, and confirmed suspicions that the Cal Sailing Club is a poster-child for volunteer-run community boating programs. Also went to the city's meeting to get free Keelboat berths, they moved this issue to an April meeting. 

Vice Commodore (Lonnie D.): Summer is coming. Molly wants to get more foulies, specifically children's foulies.

3rd Vice Commodore: Keelboat fleet is getting cleaned up, we have a weekend set aside for a big clean-up day in the near future. 

Rear Commodore (Yves Parent): Fast Track dates for this season are set!

Port Captain (Sophie Horiuchi): Still need dayleaders for Mondays/Wednesdays. 

Treasurer: All the info on expenditures is in the Treasurer's report (see below). Also, foulies purchases can come out of general overhead as safety equipment.    

Votes:

-Approve expenditures in Treasurer's reports (moved: SE; 2nd: KD; unanimously approved)

-Approve the following purchases, to be reimbursed by California Division of Boating and Waterways (DBW), for up to the following amounts:

(12) Windsurf Lesson Boards and (12) beginner sails $15,000.00
(1 Trainer Dinghy Sailboat   $17,500.00 (including $2,300 of CSC cofunding, not to be reimbursed by DBW)
Keelboat Sails    $3,000.00
Trainer Dinghy Sails and Rigging Ventures, Bahias, and JY15s $4,800.00

This is to allow the 1st, 2nd, and 3rd Vice Commodores to place orders now for items with long lead times, such as the windsurf lesson boards.  The actual payments will be made out of next fiscal year's budget (fiscal year starts May 1). (moved: PK; 2nd: SH unanimously approved)

-Adjourn the meeting (moved: SE; 2nd: PN; approved by general consensus of members present). 

 Treasurer's Report

We have $64,190 in the bank, up $5,074 from last Treas report 1/17/15.  

Income 1/18 - 3/15/15
Regular memberships $20,266.87 UC Workstudy reimbursements $777.71 Donations--cash back rewards, Amazon Smile, escrip $232.31 Windsurf locker membership (quarterly payment) $101.65 Total: $21,378.54 

Spending 1/18 - 3/15/15
Dinghies--4 Bahia rudders, 2 Bahia rudder blades, 1 Bahia centerboard, cleats, eyestraps, hiking sticks, hog rings, dinghy rig tape, cable ties, pickup, cleaner, plastic sheet, spray paint, glue, line $4,401.60 Clubhouse and Yard--fencing supplies for rig area, lights for refugee kitchen, portapotty service, DSL service for clubhouse computer, tarp, lag screws and washers for dock, bandaids, pingpong balls, tupperware, lube, dishwashing cleanser, less refund on hangers for wetsuits and foulies, coffee makers and carafe, coffee filters, regulator for BBQ, electric kettle, coffee, propane, silicone sealant for shed roof, spray paint, die, washers, sawblade, plates, forks, PVC repair parts, hot cups, trashcan liners, paint rollers, brushes, markers, hot chocolate, postage $3,234.64 Dayleader wages and taxes (2 months) $2,263.74 City--2x rent and capital contribution $1,460.30 Keelboats--hull cleaning, fasteners, wiring supplies, parts for keelboat motors, wood chisel, funnel, nuts & bolts, drain plugs for lazarette, reef hook, block, light for Merit, fuel hose, CF numbers, filler, spreaders, mix sticks $1,257.01 Activities and Teaching Expenses--food for parties and Sat lesson BBQ's $1,020.75 Communications--Open House flyers, website software subscriptions, USSailing dues $568.98 Insurance--2x workers comp monthly premiums $562.00 Credit card payment charges $548.39 Skiff--gas for skiff, engine parts, carabiners, fuel line parts, trailer casterwheel and parts $433.52 Windsurfing--alcohol wipes, box, respirators, sanding belts and discs, putty knives, spraypaint, respirator cartridges, peel ply, microballoon filler, epoxy resin and hardener, spreaders $417.45 Safety equipment--first aid kit supplies $94.78 Tools--ratchets, socket holders $41.55 Total: $16,304.71

 

2/22/15 Meeting Minutes

Meeting Date 2/22/2015    
       
Attendance      
       
Title Name Code Present
Commodore Stephanie Evans SE Y
Vice Commodore (co) Lonnie D. LD y
Vice Commodore (co) Molly Morelock MM  
First Vice Commodore (co) Dan Rolinek DR y
First Vice Commodore (co) Seamus Vanecko SV
Second Vice Commodore (co) Peter Naulls PN  
Second Vice Commodore (co) Chris Lalau-Keraly CK  
Third Vice Commodore Kevin Dudney KR  Y
Rear Commodore (co) Yves Parent YP  Y
Rear Commodore (co) Will Spargur WS  
Port Captain (co) Sophie Horiuchi SH  
Port Captain (co) Daniel Boldi DB  Y
Treasurer Peter Kuhn PK  
Secretary Antony D'avirro KD y
       
Other members present Approximately 45 total members present    

Officer Reports

Nothing to add on top of reports from the GMM: what do we got? boats and money! what do we need? volunteers! 

(Quarterly Financial Report was posted on website here)

Elections:  Nothing was elected.   

Votes:

-Evelyn Fluckinger's senior project to work on yard electrical(moved: SE; 2nd: AD; unanimously approved)

-Alex Case's Cruising Skipper Rating(moved: SE; 2nd: DB unanimously approved)

-Extension of special cruising privleges granted prior to certain cruising skippers extended to Seamus Vanecko and Yves Parent(moved: SV; 2nd: YP; approved by general consesus)

-Proposal to approve the use of the RS500s to sail to the Richmond Small Boat show in a club ambassador role. Everyone on the boat must be seniors. (moved: SV; 2nd: SE; approved by general consesus) 

-Adjourn the meeting (moved: SE; 2nd: SV; approved by general consensus of members present). 

   

January 18, 2015 ExComm Meeting Minutes

Meeting Date 1/18/2015    
       
Attendance      
       
Title Name Code Present
Commodore Stephanie Evans SE y
Vice Commodore (co) Lonnie D. LD y
Vice Commodore (co) Molly Morelock MM y
First Vice Commodore (co) Dan Rolinek DR  
First Vice Commodore (co) Seamus Vanecko SV y
Second Vice Commodore (co) Peter Naulls PN y
Second Vice Commodore (co) Chris Lalau-Keraly CK y
Third Vice Commodore Kevin Rendueles KR  
Rear Commodore (co) Yves Parent YP y
Rear Commodore (co) Will Spargur WS  
Port Captain (co) Sophie Horiuchi SH  
Port Captain (co) Daniel Boldi DB y
Treasurer Peter Kuhn PK y
Secretary Kevin Dudney KD y
       
Other members present      
Antony D., Jennifer K., Sean, James      

 

Officer Reports  
YP Sr. Study group starts next weekend; working on dates for summer fast tracks

 

Votes      
Issue Move 2nd Unanimous Approval?
Approve Sam Xu sr. project - coordinating study group SE CK y
Approve Open house and General Membership Meeting (GMM) dates (see below) SE PN y
Elect Kevin Dudney to be Third Vice SE YP y
Elect Antony Davirro to be Secretary KD SV y
Approve expenditures in Treasurers report SE MM y
Adjourn SE PN

y

 

Approved Open House and GMM dates
2/22+ GMM
3/22/2015
4/11 Bay Festival
5/17 + GMM
6/14/2015
7/19/2015
8/16 + GMM
9/20/2015
10/18/2015
11/1/2015
November GMM TBD

 

Treasurer's Report:

We have $59,116 in the bank, up $2,685 from last we met 12/7/14.  DBW paid the remainder of our $40,000 grant for 2014 for equipment (novice windsurf boards and sails, Venture dinghy sailboat, loaner foul weather gear and wetsuits, outboard motor for rescue skiff).

Income 12/8/14 - 1/18/15

DBW grant reimbursement $2,811.23
Regular memberships $4,067.77
UC Workstudy reimbursements $564.13
Donations--Mechanics Bank year-end Community Partnership $250.00
Total: $7,693.13


Spending 12/8/14 - 1/18/15

Dayleader wages and taxes $1,433.62
Keelboats--hull cleaning, battery, fasteners, silicone, syringes, tiller cover, wiring supplies, parts for keelboat motors $838.48
City--rent and capital contribution $730.15
Insurance--2x workers comp monthly premiums $562.00
Clubhouse and Yard--portapotty service, DSL service for clubhouse computer,  $551.05
Taxes--use tax on wholesale purchases $448.00
Activities and Teaching Expenses--YRA dues, food for parties and Sat lesson BBQ $171.35
Credit card payment charges $139.89
Skiff--gas for skiff, fuel filters, carabiners for dock lines $134.07
Total: $5,008.61

Income and spending seem to be fine as we enter the last quarter of the fiscal year (ends 4/30/15).  

  Budget for Fiscal Year 2014-2015      
Expected Income Budget Amount Year To Date Amount Remaining
  Memberships (Regular and windsurf locker) $185,000 $140,606 $44,394
  DBW reimbursement $40,000 $40,000 $0
  UC Work-Study Reimbursement $18,000 $4,837 $13,163
  Donations, surplus sales, interest, etc. $10,000 $13,469  
        Total Income $253,000 $198,912 $54,088
Authorized Spending      
  Club activities $25,000 $19,410 $5,590
  Dinghies and rescue skiffs $55,000 $52,135 $2,865
  Windsurfing $30,000 $32,915 ($2,915)
  Keelboats $19,000 $7,057 $11,943
  Dayleaders $40,000 $21,392 $18,608
  Clubhouse and Yard $28,000 $19,652 $8,348
  General Overhead $56,000 $25,261 $30,739
        Total Spending $253,000 $177,823 $75,177

Notes:  

1) Total income for year to date is 80% of expected income, total spending is 70%.

2) UC Work-Study reimbursement income and Dayleaders cost are both less than expected because of a) use of Berkeley Community College workstudy which pays students directly and b) volunteer dayleaders.

3) Club activities spending is 80% of budget

4) Dinghy budget is almost used up, even with one outboard motor's cost considered part of general overhead (accident repair).
5) Windsurf is overbudget, but exceedance is <2% of budgeted spending
6) Keelboats budget seems easily able to pay for haulouts this winter.
7) Clubhouse and Yard budget has not been raised to include cost of fencing rig area.
8) General Overhead budget includes approx $13,000 towards 4/14/15 - 4/13/16 insurance renewal premium.