Excomm Minutes: 2016-12-04

Cal Sailing Club - Executive Committee Minutes

Although we did not meet in person on 12/4/16, we did vote by email on the proposed Fast Track dates for 2017, and Stella submitted a Treasurer's Report, see below.

According to the Bylaws Section 7. Action Without Meeting: Any action required or permitted to be taken by the Committee may be taken without a meeting, if all members of the Committee for all positions currently held shall individually or collectively consent in writing to such action. Such written consent or consents shall be filed with the minutes of the proceedings of the Committee. Such action by written consent shall have the same force and effect as the unanimous vote of such members.

Our Rear Commodore John Bongiovanni proposed the following:

Fast Track Dates for 2017

May 1-5
June 5-9
July 10-14
July 31-Aug 4
Aug 14-18

I have reviewed these with Donnie. They don't collide with CSC Open
Houses and there are no tide problems.

Some have suggested an extra Fast Track in September, but we lose a
half-hour of daylight, so I don't think that makes sense.

 

Issue

Move

2nd

Unanimous Approval

Motion to approve Fast Track Dates for 2017

JB

JL

Yes

 


Treasurer’s Report 12/4/16

 

As of December 4 we had $36,922 in the bank, up $20,950 from last Treasurer’s report for 11/20/16 meeting.  We received DBW’s $31k reimbursement for 2 RS Quests and windsurf boards and sails purchased under our grant this year, and expect another $9k check for the 3rd Quest.  

 

Income 11/21 – 12/4/16

 

DBW reimbursement

$30,995.53

UC Workstudy reimbursements

$982.96

Credit card rewards, tax filing fee refund

$210.00

Donations: escrip

$0.35

Total:

$32,188.84

 
 

Spending 11/21 - 12/4/16

 

Dinghies--JY15 parts: 4 masts 2 rudderblades 3 rudderhead/tillers, shackles, line, carabiner, eyesnap, labels, Vision rudder rod

$4,219.73

Dayleader wages, taxes, and payroll processing

$1,595.06

Clubhouse and Yard—supplies for new racks, portapotty service, bowls spoons knives, propane, DSL service for clubhouse computer, dump fee for toolshed debris

$1,118.43

Keelboats—caulk, screws

$22.85

Activities and Teaching Expenses—food for lesson BBQs

$48.80

City--rent for yard space (last of 2nd year)

$875.00

Credit card annual fee

$59.00

Tools--socket set, strap wrench, ratchet extension, pickup tools, grease, jigsaw, blades, sand discs, 2 sanders, drill/tap sets, trashbags, concrete, sanding belts, 2 cycle oil, bumpers

$284.40

Windsurf--10 booms, 10 harness lines, 10 uphauls, 6 mast shims, 3 cans grip, sail repair tape

$2,131.80

Skiff--30 hp engine (corrosion failure) evaluation/teardown fee, Honda 2 hp engine parts, fuel

$883.89

Total:

$11,238.96

 

Excomm Minutes: 2016-11-20

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: November 20, 2016

Start Time: 6:09 pm

End Time: 6:31 pm

Location: CSC Clubhouse

 

ATTENDANCE

 

Title

Name

Code

Present

Co-Commodore

Stephanie Evans

SE

Y

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

N

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Sophie Horiuchi

SH

Y

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Pilar Schmidt

PS

Y

 
 
 
 

OFFICER REPORTS

 

Third Vice: The keelboat storage shed is coming along well.

 

Port Captain: We need VDL’s for Wednesday through Saturday of this coming week! Two new Volunteer Day Leaders have been trained (John Bergman and David Cuban) in anticipation of Day Leaders leaving for winter break. We agree that Lydia is a strong candidate to replace Sophie when she steps down. Lydia said she will be meeting with Sophie to prepare for this.

 

Rear Commodore: The winter study groups are shaping up. Right now we have 4-5 people for the Cruise Study Group, and we have a coordinator for that.  There are 10 people signed up for the Senior Study Group and we are still looking for someone to coordinate it. Participation is filling out and both groups are set to happen.

 

Proposed Dates and Times for Open Houses 2017

 

Date

Keelboat Safe Times

Open House Hours

2/12/2017

10am - 3pm

12pm - 3pm

3/26/2017

9am - 2pm

11am - 2pm

April

 

Waiting for Bay Festival Date to be Established

5/28/2017

2pm - 6pm

2pm - 5pm

6/25/2017

1pm - 5pm

1pm - 4pm

7/23/2017

11:30am - 3:45pm

12pm - 3 pm

8/27/2017

2pm - 7:30pm

2pm - 5pm

9/24/2017

12:30pm - 5:45pm

1pm - 4pm

10/22/2017

11am - 4:30pm

1pm - 4pm

11/19/2017

8:45am - 2:30pm

11am - 2pm

 
 

Vice Commodore: The PFD storage area is pretty much done, and the labels are going up. [Applause!]

 

Secretary: Several members of Excomm, including myself, the First Vices, and our Co-commodores, are currently working on this year’s DBW Aquatic Center Grant. The deadline is coming up soon, on December 2nd, so we’re working hard to finish it up.

 

Treasurer:

 

As of November 20 we had $15,972 in the bank, down $461 from last Treasurer’s report for 11/2/16 meeting.  We’re expecting $40,000 from DBW as reimbursement for RS Quests and windsurf boards and sails purchased under our grant this year.

Income 11/3 - 11/20/16

 

Regular memberships:

$3,970.73

Donations: Amazon Smile

$13.22

Total:

$3,983.95

Spending  11/3 - 11/20/16

 

Dinghies--line (8 spools + 2 lengths), roller furling gear, sail lube, sail repair tape, knife, rig tension gage,  telescoping paddles, rope dip, 3 trapeze harnesses

$2,741.21

Dayleader wages, taxes, and payroll processing

$546.81

Clubhouse and Yard--concrete, light, adhesive, cords, velcro straps, snax, coffee, microphone, painting supplies, ping pong balls,

$213.22

Keelboats--swage, cable

$2.07

Activities and Teaching Expenses--food and prizes for GMM 11/2/16, food for Open House 11/6/16, food for lesson BBQ

$799.19

Credit card payment charges, bank fee

$98.99

Skiff--engine parts

$43.18

Total:

$4,444.67

Stella recommends that we add another $10,000 to the dinghy and rescue skiff budget, because a) the dinghsters have already used the $5,000 added 11/2/16 and b) Mercury Marine has refused to provide a repair under warranty for the skiff motor that failed early this month.  The motor chair says they’ll try to get Mercury Marine to cover the motor, and that they will try to make a frankenmotor out of the parts, but since the holidaze are coming, it’s prolly best to approve the money now, in case it’s needed, so we have two operable Whaler skiffs.

 
 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve a Senior project proposal for Graeme Lowe, running this winter’s Cruise Study Group

JB

PK

Yes

Motion to approve the expenditures listed in the Treasurer’s Report

PK

JG

Yes

Motion to approve spending up to $10,000 more, if necessary, on the dinghy budget and rescue skiffs

PK

PS

Yes

Motion to approve 2017 Open House dates, as TBD by the Rear and Vice Commodores

PK

JB

Yes

Motion to close meeting

SE

PK

Yes

 
 
 
 
 

GMM Minutes: 2016-11-03

Cal Sailing Club - General Membership Meeting Minutes

 

Meeting Date: November 3, 2016

Start Time: 6:30 pm

End Time: 7:00 pm

Location: Berkeley Yacht Club

 

ATTENDANCE

 

Title

Name

Code

Present

Co-Commodore

Stephanie Evans

SE

Y

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore (stepping down)

Kevin Dudney

KD

Y

Third Vice Commodore

(newly appointed)

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Sophie Horiuchi

SH

Y

Port Captain (co)

Anthony Lunnis

AL

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Pilar Schmidt

PS

N

 
 
 
 
 

OFFICER REPORTS

 

Commodore: After many years of service, Kevin Dudney will be stepping down as 3rd Vice Commodore. Ryan Alder will be stepping up.

 

Second Vice:

* We managed 3 fast tracks this year!

* Also 2 ABK trips and a club Delta trip

* Another trip planned for the spring

* We have new repair and storage areas

* It's now fall, so lots more repair activities

Windy, windy.

 

Rear Commodore:

Good year for sailing instruction:

 

    - 5 Fast Tracks, all filled

    - Lessons on Demand revived

    - Sailing Ratings awarded in 2016:

        32 Novices

        53 Juniors

        6 Seniors

    - Workshops and Study Groups planned for the

       winter and early spring.

 

Treasurer:

 
Quarterly Statement of Financial Condition Nov 1 2016
 

As of November 1st we had $18,985 in the bank, down $35,831 from the start of the fiscal

quarter, August 1.  We also expect $40,000 reimbursement on our grant from the Division of

Boating and Waterways for the 3 RS Quests, 12 windsurf boards, and 12 windsurf sails that we

purchased this year.

 

Income 8/1 - 10/31/16

 
 

Regular memberships

$44,136

UC workstudy reimbursement

$2,457

Surplus Equipment Sale: RS Vision

$1,500

Donations, credit card cash rewards

$760

 

Total Income $48,853

 
 

Spending 8/1 - 10/31/16

 
 

Dinghies--RS Quests 3 and 4 traps spinnies, dolly wheels, anchor bags, Laser mast

top sections, fasteners, cleats, shackles, 2 Venture rudderblades, Venture rudderhead

makings, gelcoat repair kit, release fabric, primer, pins, bobbin, return rope ladder,

shroud adjuster, sail lube, caulk, ring & carabiners for sling, plastic strip, deadend

eyestraps, anchor bag materials, mast tangs, Bahia roll bar, return Ubolts, return line,

paddles, tiller extensions, grommet kit, binder, shock cord, telltales, lights for racing

buoys, chain, velcro, gorilla tape, aluminum tubing and foam grips for tiller

extensions, stainless rod for Vision rudder,  materials sail cover repairs, sail repair

$23,302

Dayleader wages and taxes

$13,060

Windsurf--12 novice windsurf boards, marking paint, 23 universals, 15 base plates,

10 rolls clear sail repair tape, 14 harness lines, vent screws, uphauls, wetsuit glue,

spreader bars, hangers

$12,106

Safety Equipment: 50 wetsuits, 15 sets foulie jackets and bibs, marking paint,

antennas

$7,906

Clubhouse and Yard--supplies for new PFD wetsuit windsurf sail racks, roofing,

hangers, shelving for dinghy supplies, fluorescent paint, washers, electric cord plug,

electric cord, portapotty service, cups forks plates bowls, hooks, snack, DSL service

for clubhouse computer, propane, black light bulbs, shears, bits, paper for clubhouse

printer, used computer for clubhouse, garbage service, mirror, carpet, paper towels,

fasteners, display for kiosk, dish soap, spray, markers, tape, paper towels, chain,

propane cylinders, sandpaper, popsicle sticks

$6,549

Taxes: Use tax on wholesale purchases, boat registration, property tax

$5,317

Activities--food for lesson BBQ's Fast Track dinners seminars clinics and racing

dinners lesson snax, 1st Aid Training, cruise dock fees food float fuel ice, food for

OH and GMM and parties

$4,235

City of Berkeley--rent (4 months)

$3,500

Keelboats--line, splices, used dinghy, shackles, gel coat, track and stops, chain, fuel

connectors, caulk, clamp, fuel filter, boat hook tips, resin syringes, resin pump, resin,

hardener, hull cleaning (2x 6 boats), wind vane light, swages, bilge pump parts,

fasteners, cleaner, fuel stabilizer, fuel siphon, binder, gloves, oil, tags, engine mount

gas springs, winch cap, plastic board, battery, sail repairs, postage return parts

$3,430

Insurance--workers comp deposit, premium

$2,454

Tools-workbench, wrenches, vise, knives, swages, air pump, square, sanding belts,

discs, picks, cotter puller, brush, knife, screws, nuts, sanders, discs, grease, gloves,

scissors, drill bit, screws, nuts, pliers, hacksaw, hacksaw blades, screwdrivers, drill

bits, gloves, hex keys, bit kit, hangers, hooks, wire brushes, file, paper towels, rotary

tool, hose for shop vac, cutoff wheels, backing pad, power washer, hole punch,

sharpener, sand paper, threadlock, grommet punches

$1,201

Bank--credit card processing, bank fees

$1,188

Rescue skiffs--tow line, tow line snaps, fuses for skiff lights and radio, seat, fuel,

engine parts

$436

 

Total Spending $84,684

 

Big thanks to everyone who worked hard for the club!

 
 

VOTES

 

With 71 members present, a quorum of at least 10% of the club’s voting membership was established.

 

Issue

Move

2nd

Unanimous Approval

Motion to appoint Ryan Alder 3rd Vice Commodore

KD

Rob Miller

Yes

Motion to reelect the existing incumbent officers of Excomm, not including Commodore

John Bergman

Yves Parent

Yes

Motion to reelect the incumbent Commodores

David Fraser

Allan Champion

Yes

Motion to close meeting

SE

Rob Miller

Yes

 
 
 
 

Excomm Minutes: 2016-11-03

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: November 3, 2016

Start Time: 7:31 pm

End Time: 7:49 pm

Location: Berkeley Yacht Club

 

ATTENDANCE

 

Title

Name

Code

Present

Co-Commodore

Stephanie Evans

SE

Y

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore (stepping down)

Kevin Dudney

KD

Y

Third Vice Commodore

(newly appointed)

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Sophie Horiuchi

SH

Y

Port Captain (co)

Anthony Lunnis

AL

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Pilar Schmidt

PS

N

 
 
 
 

OFFICER REPORTS

 

Note: Please see officer reports from the Nov. 3, 2016 GMM.

 

First Vice: The old pfd locker is being converted to new a dinghy supplies container, where all dinghy stuff will be stored. The keelboat shed is being renovated and part of the new container is temporarily holding keelboat stuff with other keelboat stuff being stored in the old dinghy lockers and sail lockers. The vision was sold for $1.5k and three Bahias (in poor condition) are in the process of being disposed of/sold (for $1). We now have four Quests total and plan to get rid of a few more Bahias, saving the two in best condition for at least another year.

 

Treasurer:

 

As of November 2 we had $16,433 in the bank, down $18,417 from last Treasurer’s report for 9/18 meeting.  We’re expecting a check for $30,996 from DBW and as soon as West Coast sends a statement I can submit for reimbursement of the remaining $9,004 of our grant for this year.

Income 9/19 – 11/2/16

 

Regular memberships:

$17,439.00

UC Workstudy reimbursements

$2,456.98

Surplus equipment sales:

$1,500.00

Credit card rewards

$50.00

Donations:escrip (thanks Mike!)

$0.09

Total:

$21,446.07

Spending  9/19 - 11/2/16

 

Dinghies--RS Quests 3 and 4 and trapezes and gennakers, Laser top masts, Venture rudderhead makings, shock cord, fasteners, line, paddles, telltales, lights for racing buoys, chain, velcro, gorilla tape, aluminum tube and foam grips for making tiller extensions, stainless rod for Vision rudder, sail repair

$19,233.86

Dayleader wages, taxes, and payroll processing

$5,482.28

 

Clubhouse and Yard--supplies for new racks, shelving for dinghy supplies, portapotty service, DSL service, replacement computer for clubhouse, display for kiosk, mirror, carpet, spray, markers, tape, paper towels, chain, propane cylinders, sandpaper, popsicle sticks, dish soap, snax, lights, cord, coveralls, bits, allen keys, glue

 

$3,601.69

Taxes--Use tax on wholesale purchases, RS Quests 3 and 4 sales tax and reg

$3,539.00

Keelboats--hull cleaning, fasteners, line, epoxy hardener, wind vane light, swage, hull cleaning 10/11, bilge pump parts, cleaner, fuel stabilizer, siphon, T track, end caps, parts return postage, binder, gloves, PVC cap, oil, tags, engine mount gas springs, winch cap, plastic board, battery, fuel lines, signout and maintenance sheets, cruise report forms, sail repairs

$2,235.33

Activities and Teaching Expenses--food for OH's 5/22 8/21 9/17 10/2, 4 Thurs racing dinners, Angel I cruise, windsurf trip, lesson BBQ's, advanced dinghy seminar, youth rides skippers 8/5; Angel I campsite reservation, less return deposit for Sr. Skipper study group room rental

$1,940.87

City--rent for yard space

$1,750.00

 

Insurance—workers comp

   

$809.00

 

Credit card payment charges, bank fee

 

$500.20

 

Tools--workbench, wrenches, vise, knives, swages, air pump, square, sanding belts, discs, hole punch

 

$444.48

 

Windsurf--spreader bars, hangers, marking paint

 

$242.46

 

Skiff--gas, new jump seat for Paddy

 

$66.53

 

Safety equipment--wetsuit marking paint

 

$17.48

 

Total:

 

$39,863.18

(Budget Report:)

We’re half way through the fiscal year, and finished with the 2016 sailing season, though there are still a couple months of 2017 sailing season in the fiscal year, which ends 4/30/17.

While the table below shows us at 56% of expected income, we’d be at 74% of expected budget if the expected $40k of DBW reimbursement were included.   

Spending is 73% of the expected amount, which means we’re on track, so far.  However, some budgets are nearly depleted.  The dinghy and rescue skiff budget is nearly gone, as is the clubhouse and yard budget, and the dayleading budget is ¾ gone.  Other budgets may have more than needed. The keelboat budget has $9k left which may be more than needed for two haulouts this winter plus regular maintenance.  The activities budget has nearly $9k left, windsurfing has more than $11k left, and the general budget has more than $17k left.

Stella recommends authorizing spending of $5k more for each of the dinghy and clubhouse/yard budgets, and $10k more for the dayleading budget, so they can make it through the fiscal year without exceeding their authorized spending.   Since we’re doing fine for cash when the DBW $ are added in, no need to reduce any budgets at this time.

Budget and Spending to Date for 1st Half of Fiscal Year (FY) 2016-2017 (5/1/16 - 4/30/17)

   

Budget

Actual thru10/31/16

Actual as % of budget (we're at 50% of FY)

Expected Income

     
 

Memberships (Regular and windsurf locker)

$160,000

$107,933

67% of budget

 

DBW reimbursement

$40,000

$0

0% of budget

 

UC Work-Study Reimbursement

$9,000

$3,384

38% of budget

 

Donations, surplus sales, interest, etc.

$5,000

$7,717

154% of budget

 

     Total Income

$214,000

$119,034

56% of budget

Authorized Spending

     
 

Club activities

$22,000

$13,396

61% of budget

 

Dinghies and rescue skiffs

$50,000

$48,065

96% of budget

 

Windsurfing

$32,000

$20,418

64% of budget

 

Keelboats

$15,000

$5,966

40% of budget

 

Dayleaders

$37,000

$26,964

73% of budget

 

Clubhouse and Yard

$20,000

$17,321

87% of budget

 

General Overhead

$48,000

$30,486

64% of budget

 

     Total Spending

$224,000

$162,616

73% of budget

 
 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to allocate 12’ 9” under the old windsurfing sail awning for a laser rack to built by Alex Appleton as a Senior Project

DZ

JL

Yes

Motion to authorize an increase of $5,000 each to the Dinghy budget and to the Clubhouse and Yard budgets, and $10,000 to the Dayleading budget

AL

JC

Yes

Motion to close meeting

JC

DS

Yes

 
 
 
 

Excomm Minutes: 2016-10-16

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: October 16, 2016

Start Time: 6:05 pm

End Time: 6:32 pm

Location: CSC Clubhouse

 

ATTENDANCE

 

Title

Name

Code

Present

Co-Commodore

Stephanie Evans

SE

Y

Co-Commodore

Joel Gussman

JG

N

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Kevin Dudney

KD

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Sophie Horiuchi

SH

Y

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

N

Secretary

Pilar Schmidt

PS

Y

 

OFFICER REPORTS

 

Vice Commodore:  We have confirmed our November 3rd GMM at BYC, with the party starting at 5:30 and the meeting at 6:30. Our final Open House of the year is coming up on November 6th.

 

First Vice:  We bought four new masts for the JYs, and we have two new Quests coming by the end of October! We have dismantled one Bahia, and from here on out we will be disposing of one Bahia for each new Quest that we get, in order to make room in the yard. We are also working on fixing up the old PFD locker into a Dinghy Locker, as a place to store sails and supplies for dinghy repair.

 

Third Vice:  We just completed a sail inventory, and we are about to order a couple more sails.

 

Rear Commodore:  We are starting to put together the winter study groups to help people prepare for the written Senior and Cruising Skipper Tests.

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve the Nov. 3rd GMM at BYC

DS

DZ

Yes

Motion to add the following members to the Rating Committee:

-Dan Zavlasky, Dinghy

-James Clarkson, Dinghy

-Seamus Vanecko, Dinghy and Keelboat

SE

DS

Yes

Motion to close meeting

SE

SH

Yes

 

Excomm Minutes: 2016-09-18

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: September 18, 2016

Start Time: 6:07 pm

End Time: 6:26 pm

Location: CSC Clubhouse

ATTENDANCE

 

Title

Name

Code

Present

Commodore (co)

Stephanie Evans

SE

N

Commodore (co)

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Kevin Dudney

KD

N

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Sophie Horiuchi

SH

N

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Pilar Schmidt

PS

Y

 

OFFICER REPORTS

 

Commodore: We are working on producing a CSC podcast with Carolyn Cooper. It will be hosted on the website, and we will work on it more during the off­season. Stay tuned!

 

Vice Commodore:  In order to better track spending within our budget, we are working on an approval system to manage expenditures.

 

First Vice: We are talking to West Coast Sailing about getting another Quest this year. Dan Z. is spearheading an effort to find additional grants. Two of our members, Chrissy Sollenberger and Jill Marshall, are professional grant writers and putting in much time to support the effort.

 

Secretary: CSC t­shirts are in the works! We’re still figuring out whether we want to print them ourselves (BYO shirt DIY day at the club?) or pay to have them printed professionally. A series of possible designs will debut at the November GMM, where members will vote and decide on which design(s) will get printed.

 

Treasurer: [Stella]

We have $34,850 in the bank, down $13,791 from our last meeting 8/21/16.  We have a grant funds reimbursement request in to the Division of Boating and Waterways for $30,996 for the 2 RS Quests and 12 novice windsurf boards and sails.  We have $9,004 remaining in our grant budget, earmarked for new outboards, but we can submit a budget change request.  We have until 1/31/17 to spend the remaining $$.

Income 8/22 - 9/18/16

Regular memberships:

$14,769.98

Donations:

$200.70

credit card rewards

$200.00

Total:

$15,170.68

Spending 8/22 - 9/18/16

Windsurf--12 novice boards, 23 universals, 15 base plates, 10 rolls clear sail repair tape, 14 harness lines, vent screws, uphauls

$11,841.45

Safety equipment--50 wetsuits, VHF antennas

$5,128.22

Dinghies--2 RS Venture rudder blades, plastic strip, deadend eyestraps, materials for anchor bags, metal for Venture rudderheads, mast tangs, wasp spray, Bahia roll bar, line, gelcoat repair kit, eye bolts for Venture sling attachments, paddles, tiller extensions, grommet kit, plastic, fasteners, binder, materials for sail covers

$3,102.85

Activities and Teaching Expenses--food for Fast Track dinners, Open House, racing dinner, lesson BBQs, seminars, fuel for escort dinghy cruise, snack

$1,075.93

Clubhouse and Yard--supplies for new racks, portapotty service, DSL service, propane, black light bulbs, shears, bits, printer paper

$1,063.23

City--rent for yard space

$875.00

Keelboats--hull cleaning, used inflatable dinghy for cruises, fuel connectors, track end, caulk, fuel hose, clamp, fuel filter, boat hook tips, resin syringes, resin pump, resin, hardener

$621.53

Credit card payment charges:

$402.19

Tools--wire brushes, file, wrenches, paper towels, fasteners for Venture rudderheads, rotary tool, hose for shop vac, vise grip pliers, cutoff wheels, backing pad, power washer, hole punch, sharpener, sand paper, threadlock, grommet punches

$355.22

Skiff--57 gal gas

$143.52

Taxes--DMV add fee for RS Quest reg

$26.00

Total:

$24,635.14

VOTES

Issue

Move

2nd

Unanimous Approval

Motion to approve the expenditures listed in the treasurer's report

JG

DS

Yes

Motion to close meeting

JG

DS

Yes

GMM Minutes: 2016-08-21

Cal Sailing Club - General Management Meeting Minutes

 

Meeting Date: August 21, 2016

Start Time: 6:55 pm

End Time: 7:10 pm

Location: CSC Yard

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

N

First Vice Commodore (co)

Dan Rolinek

DR

Y

First Vice Commodore (co)

Seamus Vanecko

SV

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Kevin Dudney

KD

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Yves Parent

YP

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Sophie Horiuchi

SH

Y

Port Captain (co)

Anthony Lunnis

AL

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Joel Gussman

JG

Y

 

OFFICER REPORTS

 

Commodore: There's some changes happening on excomm, with some folks stepping up and some folks stepping down. In big news, Joel Gussman is going to be stepping up as co-commodore with me! Pilar Schmidt--who many of you know, she's a regular dinghy sailor at the club--will be stepping up as Secretary in Joel's place. Yves, Seamus and Dan are all stepping down after more than 3 to 4 years of service each. It's hard to express our gratitude to them for their dedicated years of service going above and beyond for the club. They've given a great deal to the club and been excellent advisors during hard times at the club and always advocated for club members years in and year out. As a thank you for their years of service, we're awarding them lifetime memberships. Thank you to all of excomm and membership for all of the countless volunteer hours. It's been a great summer, let's hope the wind holds out!

 

Vice Commodore: We have a new PFD, wetsuit, and foul weather gear area. All the sizes are color-coded with stripes.

 

First Vice: We have two new boats, the Quests, and we are still working on rigging issues. James Clarkson and Josh Leihe are stepping up as co-First Vice Commodore. Seamus Vanecko and Dan Rolinek are stepping down after many years of good service.

 

Second Vice: Big thanks to Zach Simson for stepping up as co-second vice commodore and doing tons of board repair. And thanks to Loke and Wayne for running the windsurfing fast track.

 

Third Vice - We have a new inflatable dinghy. We have changed the way we are doing gas. We are using fuel stabilizer. So, please do not fill up the gas tanks without talking to us.

 

Port Captain - We have amazing dayleaders. We are hiring for Fall. If you are a Cal or BCC student with work study, then please talk to us. We are recruiting new volunteer day leaders as well.

 

Rear Commodore - Yves Parent is stepping down after years of good service. John Bongiovanni is stepping up. We have restarted lessons on demand. Contact Craig Charles. A week from today there is a dinghy instructor seminar. We are also having an especially large Fast Track.

 

Secretary: Back by popular demand, we will have another AED Orientation on Saturday, September 10th at 2pm at the clubhouse. Come on down and learn how to use our new AED to save lives.

 

Treasurer:

Quarterly Statement of Financial Condition August 1 2016

As of August 1st we had $54,816 in the bank, down $7,751 from the start of the fiscal quarter, May 1.

Income 5/1 - 7/31/16  
Regular memberships $59,412
Donations, credit card cash rewards $5,457
Windsurf locker memberships $4,385
UC workstudy reimbursement $927
Total Income $70,181
Spending 5/1 - 7/31/16  
Dinghies--2 RS Quest dinghy sailboats, spare masts for Quest Venture & RS 500, caulk, blocks, line, stops, hook, cleats, sail repair tape, line, rope ladder, strap, block, bag, amsteel line, blocks, twine, dinghy dolly wheels, hiking sticks, shock cord, parts for Venture rudderheads, dinghy dolly tires & tubes, white electrical tape, shroud adjuster covers, shrouds, alcohol, fasteners, drain plugs, stay adjusters, shackles, cotter pins, clips, pump, thimble, cotter rings, U-bolts, rings, sail repairs $23,330
Dayleader wages and taxes $13,904
Clubhouse and Yard--materials for yard upgrades reroofing and racks, DSL service for clubhouse computer, website fees, portapotty service, garbage and compost service, propane, board hospital supplies, pingpong/dartboard project parts, pens, bookmarks, compost bin, towels, snax, rat traps, bait, dump fees, oil, trashbags, paper towels, forks, dish soap, gloves, cutoff wheels, jigsaw blades, lights, powercord, ping pong balls, pineapple, microwave oven, Iwindsurf subscription for clubhouse computer, hose, earmuffs, $10,772
Activities--food for lesson BBQ's Fast Track dinners seminars clinics and racing dinners lesson snax, 1st Aid Training, cruise dock fees food float fuel ice, food for OH and GMM and parties $9,160
Windsurf--4 Tabou Bullitt boards 125 135 145 155 liter, 10 Ripper 3.3 4.2 sails booms uphauls, epoxy resin and hardener, pumps, shackle, fasteners, sanding discs, pads, alcohol, filler $8,313
Use tax on wholesale purchases, boat registration, property tax $2,750
Keelboats--keelboat engine parts, repair supplies, spinnaker poles, wiring supplies, inflatable dinghy repair kit, fasteners, cable, swages, hatch cover, clevis pin, mix sticks, color code tape, fiddle block, T track stop, T-ball tang plugs, batteries for SOS lights, gelcoat crack fix kit, paint preservative, wire brushes, wrench, sandpaper, new winches, hull cleaning, cotter rings, blocks, shock cord, lube, lanyard, shackle, splice, sail repairs $2,535
City of Berkeley--rent $1,750
Insurance--directors and officers insurance $1,750
Bank--credit card processing, bank fees $1,556
Tools-swage tool, saw blade, drill press parts, screwdriver, broom, tape measure, scissors, screwdrivers, wrenches, cordless drill, respirators, trash can, hammer, torches, propane, buckets, saw, vac filters, circ saw, impact drill cordless, driver set, tape measure, circ saw blades, drill bits, drill chuck $1,074
Rescue skiffs--skiff engine parts, hose for skiff pump, skiff cleats, throw line, cotter rings, straps for low tide skiff, bolts, nuts for skiff steering gear, screws, sprays, loctite, shift throttle cables, cap, filter, steering cable, tach hour meters, remote control gear throttle, bow light, fuses, warranty, 78 gallons gas for skiff $997
Accident expense--copay urgent care $40
Total Spending $77,932

 

Big thanks to everyone who worked hard for the club!

Screen Shot 2016-08-21 at 10.51.22 PM.png

Notes on budget tally:

Income is pretty much as expected, dues are down by about $10k/yr (too many people are working instead of sailing and windsurfing, or worse, having babies), we haven’t yet submitted for DBW reimbursement, UC workstudy reimbursement is low because most UC student dayleaders haven’t been eligible, and donations are higher than expected (big thanks for that!).   Club Activities include teaching expenses, so in addition to food there were costs for the 1st aid seminars and renting space for the Sr seminar.   Dinghies and rescue skiff spending includes the cost for the new RS Quests as well as spare masts.   Dayleader costs are higher than expected due to not getting that good Berkeley Community College workstudy which pays directly, not as reimbursement to the club.  Windsurfing budget hasn’t yet been tapped for $11k in new novice boards, keelboat budget is waiting for 2 haulouts this winter, Clubhouse and Yard budget hasn’t yet been tapped for cost of new rolling windsurf board racks.

 

Stella says we’re sitting on a lot of cash, and the budgets for Club Activities and Dayleaders should be increased.   She’s OK with adjusting the budget later.

 

PS big thanks to Stuart Saunders for helping me with the tax returns.

 

NON VOTING GMM

Excomm Minutes: 2016-08-21

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: August 21, 2016

Start Time: 7:20 pm

End Time: 7:25 pm

Location: Cal Sailing Clubhouse

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

N

First Vice Commodore (co)

Dan Rolinek

DR

Y

First Vice Commodore (co)

Seamus Vanecko

SV

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Kevin Dudney

KD

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Yves Parent

YP

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Sophie Horiuchi

SH

Y

Port Captain (co)

Anthony Lunnis

AL

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Joel Gussman

JG

Y

 

 

OFFICER REPORTS

 

Rear Commodore: We would like to recognize Craig Charles who has put in a lot of work on the lesson on demand program.

 

Treasurer: We have $48,640 in the bank, down $5,874 from our last meeting 7/31/16.

 

Income 8/1 - 8/21/16

 

Regular memberships:

$11,592.00

credit card rewards

$200.00

Donations:

$109.34

Windsurf locker memberships: locker dues refund (partial)

-$113.98

Total:

$11,787.36

 

Spending 8/1 - 8/21/16

 

Dayleader wages, taxes, and payroll processing

$5,180.52

Safety equipment--loaner foul weather gear (15 sets jacket and bibs), dayleader shirt

$2,784.31

Clubhouse and Yard--supplies for new racks, roofing, washers, electric cord plug, electric cord, portapotty service, cups forks plates bowls, hooks, snack, forks, limes

$1,945.37

Taxes--Sales tax and DMV registration for 2 RS Quests, filing fees for tax forms, tax software

$1,789.87

Insurance--workers comp ins deposit premium

$1,645.00

Dinghies--dinghy dolly wheels, anchor bags for RS Quests, cleats, shackles, fasteners, supplies for 3 Venture rudderheads, supplies for temporary masthead float brackets for RS Quests, gelcoat repair kit, release fabric, primer, pins, bobbin, shroud adjuster, top pintle, sail lube, tiller clip, caulk, O ring, carabiners for sling

$965.13

City--rent for yard space

$875.00

Activities and Teaching Expenses--food for OH, racing dinners, lesson BBQs, seminars,

$868.61

Keelboats--keelboat engine parts, line, splices, shackles, cord, gel coat, track stop, chain

$599.11

Tools--picks, cotter puller, brush, knife, screws, nuts, sanders, discs, grease, gloves, scissors, drill bit, screws, nuts, pliers hacksaw hacksaw blades knife screwdrivers, drill bits, scissors gloves hex keys pliers, bit kit, hangers, hooks

$400.96

Credit card payment charges:

$323.62

Skiff-engine parts, skiff tow line, tow line snaps, fuses for skiff lights and radio

$226.09

Accident Repair--tire tube replace slashed tire

$36.23

Windsurf--wetsuit glue

$21.70

Total:

$17,661.52

 

Here’s the last budget tally:

Screen Shot 2016-08-21 at 10.51.22 PM.png

Notes on budget tally:

Income is pretty much as expected, dues are down by about $10k/yr (too many people are working instead of sailing and windsurfing, or worse, having babies), we haven’t yet submitted for DBW reimbursement, UC workstudy reimbursement is low because most UC student dayleaders haven’t been eligible, and donations are higher than expected (big thanks for that!).   Club Activities include teaching expenses, so in addition to food there were costs for the 1st aid seminars and renting space for the Sr seminar.   Dinghies and rescue skiff spending includes the cost for the new RS Quests as well as spare masts.   Dayleader costs are higher than expected due to not getting that good Berkeley Community College workstudy which pays directly, not as reimbursement to the club.  Windsurfing budget hasn’t yet been tapped for $11k in new novice boards, keelboat budget is waiting for 2 haulouts this winter, Clubhouse and Yard budget hasn’t yet been tapped for cost of new rolling windsurf board racks.

 

Stella says we’re sitting on a lot of cash, and the budgets for Club Activities and Dayleaders should be increased.   She’s OK with adjusting the budget later.

 

PS big thanks to Stuart Saunders for helping me with the tax returns.

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve treasurer’s report

AL

KD

Yes

Motion to approve lifetime memberships for Seamus Vanecko, Dan Rolinek, and Yves Parent for their countless volunteer hours and service and dedication to the Club.

SE

LD

Yes (with DR abstaining)

Motion to appoint James Clarkson & Josh Leihe co-First Vice Commodore, Pillar Schmidt Secretary, and Joel Gussman co-commodore.

SE

DR

Yes (with JG abstaining)

Motion to close meeting.

KD

SH

Yes

Excomm Minutes: 2016-07-31

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date:July 31, 2016

Start Time:6:12 pm

End Time: 7:05 pm

Location:Cal Adventures

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

Dan Rolinek

DR

N

First Vice Commodore (co)

Seamus Vanecko

SV

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

y

Third Vice Commodore

Kevin Dudney

KD

N

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Yves Parent

YP

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Sophie Horiuchi

SH

Y

Port Captain (co)

Anthony Lunnis

AL

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Joel Gussman

JG

Y

 

 

DISCIPLINARY HEARING

(Confidential per club rules)

 

OFFICER REPORTS

 

Vice Commodore: No capsizes at open houses this year. Saturday lessons are going great.  Alyssa Singer is trying to revamp our outreach efforts. Lonnie is running the next Fast Track.

 

Port Captain: We are training two new VDLs. John Bergman and Eugene. We need to hire more day leaders. We are filling in the holes with non-work study people.

 

Secretary: We have an AED Orientation on Tuesday August 2 at 6:30pm where a sales rep will be helping us set up our new AED.

 

First Vice: We have two new boats, the Quests, and they are proving to require some modifications, which has been true of every boat we have ever bought. On the whole, the new boats are very promising.

 

Second Vice: We are buying new windsurfing equipment. We are getting new boards and wetsuits.

 

Treasurer: [Stella]

 

We have $54,514 in the bank, down $17,002 from our last meeting 7/17/16.

 

Income 7/18 - 7/31/16

 

Regular memberships

$8,695.46

UC Workstudy reimbursements

$339.63

Donations:

$99.00

Total:

$9,134.09

Spending 7/18 - 7/31/16

 

Dinghies--2 RS Quest sailboats (to be reimbursed by DBW), spare Quest mast, spare Venture mast, spare RS500 mast

$20,251.00

Taxes--property taxes on boats, possessory interest on yard and slips

$1,983.71

Safety equipment--AED (automatic external defibrillator)

$1,523.58

Dayleader wages, taxes, and payroll processing

$855.06

Activities and Teaching Expenses--food for Fast Track lessons, food for racing dinners 6/23 and 7/14

$688.74

Clubhouse and Yard--compost collection, DSL service for clubhouse computer, dish detergent, supplies for kitchen, calendar software for website, lamination for signs

$330.25

Keelboats--hull cleaning

$300.00

Credit card payment charges

$203.99

Total:

$26,136.33

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve treasurer’s report

JG

DS

Yes

Motion to close meeting

SH

JG

Yes

Excomm Minutes: 2016-07-17

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date:July 17, 2016

Start Time:6:11 pm

End Time: 6:37 pm

Location:CSC Clubhouse

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

Dan Rolinek

DR

N

First Vice Commodore (co)

Seamus Vanecko

SV

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Chris Lalau-Keraly

CK

N

Third Vice Commodore

Kevin Dudney

KD

N

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Yves Parent

YP

Y

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Sophie Horiuchi

SH

Y

Port Captain (co)

Anthony Lunnis

AL

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Joel Gussman

JG

Y

 

OFFICER REPORTS

 

Commodore:  The hoist broke, so we have been talking to the city about fixing it. It is the contract for them to repair it.  We have also asked the city for a more robust dock repair.

 

Vice Commodore: No capsizes at open houses this year. There are some budgetary issues and we will need to tighten our belt to make it until the end of the year. We may start asking for $20 for the Fast Track to go to food. Today there were 309 guests at Open House and there were 239 guests at the previous open house. Alyssa Singer is piloting a new project to capture signups from the Open House.

 

Rear Commodore: Lessons on demand are relaunched. And it appears that we have a fast track coordinator lined up for the last fast track- Lonnie (at which point Lonnie, who was eating dinner in the meeting, accidentally broke his fork).  

 

Port Captain: A new day leader has been hired- Brenden. He will be training again on Wednesday and Friday should be his first shift. We need more day leaders and VDLS (voluntary day leaders). There was a temporary work study issue with UC Berkeley but it is being resolved.

 

Secretary: We received the AED from Health Education Services (HES) a bit prematurely. The issue of getting a cabinet with an alarm was raised and HES has offered to provide one at a nominal amount, of about $6. Additionally, the issue was raised of possibly getting a refurbished AED. I researched this and there was about a $300 difference. I decided it was worth it to keep the new AED. I also like the idea of using HES because it is the AED service provider for UC Berkeley and Cal Adventures.

 

Treasurer: [Stella]

 

We have $71,517 in the bank, down $2,217 from our last meeting 6/26/16

Income 6/27 - 7/17/16

 

Regular memberships

$15,024.16

Donations: escrip

$1.97

Total:

$15,026.13

Spending 6/27 - 7/17/16

 

Dayleader wages, taxes, and payroll processing

$5,770.13

Clubhouse and Yard--lumber, paint, fasteners, supplies for windsurf sail rack and reroofing; microwave oven, garbage service, portapotty service, dump fees, Iwindsurf subscription for clubhouse, foam noodles for board rack, hose and earmuffs, propane, white cards, website fee

$3,207.95

Activities and Teaching Expenses--cruise supplies; Fast Track dinners, lesson BBQ's, man overboard seminar, racing dinners, parties, snax, yard workparties

$1,930.86

Windsurf-- 4 Ripper sails 3.3 and 4.2 sq m, 4 booms, 4 uphauls, sanding discs, wipes, sanding discs, backing pad, denatured alcohol, microfibers filler, epoxy resin & hardener pumps

$1,427.90

Dinghies--sail repair tape (mylar), pump, stay adjuster, blocks, dyneema, cleat, thimble, denatured alcohol, screws, Venture drain plugs, vinyl tubing, caulk, screws, stay adjusters, shackles, cotter pins, clips, U-bolts, rings, hooks, amsteel line, sail repair

$1,090.09

City--rent

$875.00

Taxes--use tax on wholesale purchases

$766.00

Tools--cordless drill, respirators, trash can, hammer, torches, propane, buckets, sanding discs, vac filters, circ saw, impact drill cordless, driver set, tape measure, circ saw blades, drill bits, drill chuck

$736.08

Skiff--remote control , bolts, nuts for skiff steering gear, screws, sprays, loctite, shift throttle cables, cap, filter, skiff steering cable, tach hour meters, clip, cotter pins, cap, bow light, fuses, warranty for light, fuel

$588.07

Keelboats--cotter rings, mainsheet block, line, shock cord, lube, lanyard, shackles, line, line splice, engine parts

$430.63

Credit card payment charges

$401.47

Safety equipment--new warranty on handheld VHF radio exchange

$18.79

Total:

$17,242.97

Notes on actual income and spending this year vs budget:

 

  • Membership dues income continues to be on track with expectations (built into current budget) of a $10k decrease compared to last year, continuing slide from previous years.  

 

  • Dayleader budget will likely need to be increased due to higher wages and lack of work study.  

 

  • Activities budget (includes teaching expenses) will also likely need to be increased due to cost of 1st aid seminars and other activities.  

 

  • Dinghy budget could be reduced given current spending compared to budgeted amounts.

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve senior projects for Wayne Lefkowitz (senior windsurfing), Craig Charles (lessons on demand), John Shearer (attrition analysis), Ryan Alder (content manager software update and helping John B. with the website).

SE

SH

Yes

Motion to approve Zach Simson to replace Chris Lalau-Keraly as second vice commodore (co).

SE

DS

Yes

Motion to close meeting

SE

SH

Yes

Excomm Minutes: 2016-06-26

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date:June 26, 2016

Start Time:6:15 pm

End Time: 6:21 pm

Location:at the clubhouse

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

N

First Vice Commodore (co)

Dan Rolinek

DR

N

First Vice Commodore (co)

Seamus Vanecko

SV

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Chris Lalau-Keraly

CK

N

Third Vice Commodore

Kevin Dudney

KD

N

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Sophie Horiuchi

SH

Y

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Joel Gussman

JG

Y

 

OFFICER REPORTS

 

Vice Commodore: No capsizes at open houses yet. The radios are working great for fastracks and junior testing.

 

Secretary: I’ve put in a minimum order for 500 white cards and they should arrive on Tuesday June 28th. I’m planning on moving forward with the purchase of a club AED.

 

Commodore: Our membership numbers are still down. Referrals are our number one source for memberships, so let’s get the word out. Alyssa Singer has some great ideas for marketing and publicity efforts to drive increased membership, including email capture at open houses.

 

Treasurer: We have $73,734 in the bank, up $6,514 from last meeting 6/5/16.

 

Income 6/5 - 6/24/16

 

Regular memberships

$14,698.92

Donations:

$20.00

UC Workstudy reimbursements

$135.85

Total:

$14,854.77

Spending 6/5 - 6/24/16

 

Activities and Teaching Expenses--1st aid seminars, cruise dock fee; food for OH 6/19, Fast Track dinners, lesson BBQ's, windsurfing and 1st aid seminars, racing dinners, cruise to Angel I., parties, snax, yard workparties

$5,007.59

Insurance--directors and officers insurance annual premium

$1,750.00

Keelboats--hull cleaning, sail repairs

$405.99

Credit card payment charges

$361.16

Dinghies--UK dinghy dolly wheels, vinyl tubing for shroud adjuster covers, JY15 shrouds, plastic for hull repair

$304.07

Safety equipment--2 gallons sunscreen

$235.38

Skiff--velcro for low tide rescue skiff, gas

$82.95

Clubhouse and Yard--DSL service, ping pong balls, pineapple

$63.34

Dayleader payroll processing

$51.00

Accident Repair--copay for injury

$40.00

Windsurf--sander pad, discs

$39.33

   

Total:

$8,340.81

 

Regular membership dues for the calendar year to date (1/1 - 6/25) are $5,239 lower than for same period in 2015.  

 

Budgets for this fiscal year (5/1/16 - 4/30/17) are based on expected income that is $10,000 lower than income in 2015.

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve expenditures in Treasurer’s report

PK

DZ

Yes

Motion to approve senior project for Alyssa Singer

SE

SH

Yes

Motion to close meeting

SE

SH

Yes

Excomm Minutes: 2016-06-05

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: June 5, 2016

Start Time: 6:08 pm

End Time: 6:18 pm

Location:In the clubhouse

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

N

First Vice Commodore (co)

Dan Rolinek

DR

Y

First Vice Commodore (co)

Seamus Vanecko

SV

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Chris Lalau-Keraly

CK

N

Third Vice Commodore

Kevin Dudney

KD

Y

Rear Commodore (co)

Yves Parent

YP

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Sophie Horiuchi

SH

N

Port Captain (co)

Anthony Lunnis

AL

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Joel Gussman

JG

N

 

OFFICER REPORTS

 

Commodore: No smorking signs up thanks Jennifer Kroon

Vice Commodore:  Parties and yard upgrades going nice

Port Captain: Dayleaders trained

Rear Commodore: First aid/CPR trained 20 people, Fast Tracks by Joanie Pacheco early June, by Andrew Myers end June

Treasurer: We have $67,219.61 in the bank, down $7,366.05 from last meeting.

Income 5/22 - 6/4/16

 

Regular memberships

$7,497.73

UC Workstudy reimbursements

$451.83

Windsurf locker memberships

$445.00

credit card rewards

$200.00

Total:

$8,594.56

Spending 5/22 - 6/4/16

 

Clubhouse and Yard--carport structure, supplies for building new racks, DSL service for clubhouse computer, propane, portapotty service, rat traps, bait, paint brushes, rollers, dump fees, oil, trashbags, paper towels, forks, brushes 2" chip (108), cleanser, gloves, cutoff wheels, jigsaw blades, lights, powercord, website software subscriptions

$5,160.89

Dayleader wages taxes and payroll processing

$3,733.54

Windsurf--Ripper sails (2) 3.3 sq m (4) 4.2 sq m (6) booms (6) uphauls, epoxy resin and hardener, pump, shackle, fasteners

$1,989.32

Dinghies--dinghy dolly wheels, blocks, stops, cam cleat guides, 3 hiking sticks, shock cord, line, parts for Venture rudderheads, dinghy dolly tires and tubes, 50 rolls white elec tape, refund zipper stops

$1,301.03

Keelboats--cable, caulk, swages, clevis pin, mix sticks, color code tape, fiddle block, fasteners, T track stop, T-ball tang plugs, socket, batteries for SOS lights, gelcoat crack fix kit, paint preservative,  wire brushes, wrench, sandpaper, 3 new winches, keelboat engine parts

$1,134.25

Activities and Teaching Expenses--food for GMM 5/22, lesson BBQ's, racing dinners, parties, snax, yard workparties

$999.73

City--rent

$875.00

Skiff--skiff cleats, throw line, cotter rings, engine parts, gas for skiff

$304.47

Credit card payment charges

$226.72

Safety equipment--VHF handheld radios, warranties

$161.33

Tools--broom, tape measure, scissors, screwdrivers, wrenches

$74.33

Total:

$15,960.61

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve a senior windsurfing project for Loke Davis.  She will be teaching a Junior/J+ fast track 4 weekends through the month of June and a senior skipper project for Andrew Myers He will organize the Fast Track June 27 through July 1

DZ

YP

Yes (Treasurer had to be calmed down)

Motion to approve expenditures in Treasurer’s report

PK

AL

Yes

Motion to approve John Bongiovanni as co-Rear Commodore (along with Yves Parent and Will Spargur)

YP

AL

Yes

Tabled: T-shirts, AED purchases      

Motion to close the meeting

SE

DR

Yes

Excomm Minutes: 2016-05-22

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date:May 22, 2016

Start Time:7:42 pm

End Time: 8:00 pm

Location:In the clubhouse

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

N

First Vice Commodore (co)

Dan Rolinek

DR

Y

First Vice Commodore (co)

Seamus Vanecko

SV

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Chris Lalau-Keraly

CK

Y

Third Vice Commodore

Kevin Dudney

KD

Y

Rear Commodore (co)

Yves Parent

YP

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Sophie Horiuchi

SH

N

Port Captain (co)

Anthony Lunnis

AL

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Joel Gussman

JG

Y

 

OFFICER REPORTS

 

Port Captain: Actively pursuing recruitment of day leaders from Berkeley City College. Flyers posted throughout college and working with financial aid staff.

 

Treasurer: income/spending report followed by more detail on membership dues below.  Stella’s annual report is posted on website (it was in last meeting’s minutes, too).  

Income spending report:  We have $74,586 in the bank, up $12,019 from last meeting 5/1/16.

 

Income 5/1 - 5/21/16

 

Regular memberships

$13,496.00

Donations:

$5,234.70

Windsurf locker memberships

$3,940.00

Total:

$22,670.70

Spending 5/1 - 5/21/16

 

Windsurf--4 Tabou Bullitt boards 125 135 145 155 liter, epoxy resin and hardener, adhesive

$4,856

Activities and Teaching Expenses--food for racing dinners, cheesecake ingredients Ashby Shoal, snax, food for Fast Track dinners, pizza for yard cleanup workparties

$688.79

Dinghies--amsteel line, blocks, twine, 2 tires 1 tube Venture jockey wheels, cleat, tape, sail repair tape, line, rope ladder, strap, block, bag, caulk, blocks, line, stops, hook

$383.55

Clubhouse and Yard--supplies for building new racks

$371.16

Credit card payment charges

$358.69

Keelboats--keelboat repair supplies, spinnaker poles, Dr Who mast wiring supplies, balance on special order, inflatable dinghy repair kit, fasteners, cable, swages, hatch cover (from Nov 2015)

$264.38

Tools--swage tool, saw blade, drill press parts, screwdriver

$263.80

Skiff--hose for skiff bilge pump

$21.84

Total:

$7,208.40

 

More detail on membership dues:

 

The graph above shows membership dues (including windsurf lockers) by month, for the past two years (March is partial, natch).  New memberships are down compared to last year, so are renewals.  

 

Suggestions for what to do today:  write a Public Affairs announce for KALX and email it to publicaffairs@kalx.berkeley.edu or call them Tues nite 510-642-1111, also talk to anyone at the GMM today who works at a TV or radio station about free promo spots, post on craigslist, circulate the flyers.

 

NOTE: please see other officer reports from GMM.

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve a senior project for Monica Tauriello (Kat) women's clinic - at least 3.

DR

SL

Yes

Motion to approve James Clarkson as a cruising skipper, as he has completed his three qualifying cruises and CPR/First Aid training

CK

KD

Yes

Motion to approve expenditures in Treasurer’s report

DR

AL

Yes

Motion to reinstate the incumbent executive committee

JG

AL

Yes

Motion to close the meeting

SE

AL

Yes

GMM Minutes: 2016-05-22

Cal Sailing Club - General Membership Meeting Minutes

 

Meeting Date:May 22, 2016

Start Time:6:24 pm

End Time: 6:42 pm

 

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

Dan Rolinek

DR

Y

First Vice Commodore (co)

Seamus Vanecko

SV

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Chris Lalau-Keraly

CK

Y

Third Vice Commodore

Kevin Dudney

KD

Y

Rear Commodore (co)

Yves Parent

YP

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Sophie Horiuchi

SH

N

Port Captain (co)

Anthony Lunnis

AL

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Joel Gussman

JG

Y

 

OFFICER REPORTS

 

Commodore

We received our grant from the Department of Boating and Waterways.

Vice Commodore

Curt Lanyi’s transformation of the yard is going well, as are our open houses; however, today’s open house was the smallest of the year. Today there were around 50 people.  

First Vice Commodore

We are looking at new boats. We bought two RS Quests. They are wildly popular and their current estimated time of arrival is at the end of this month.

Second Vice Commodore

There is wind and gear and everyone is happy. Thanks to everyone who has been fixing gear.  Please rig windsurfboards in the new area behind the clubhouse because otherwise the sails and booms rub on asphalt. There are more fast tracks coming this year and will be scheduled soon.

Third Vice Commodore

Thanks to Sheldon, Greg, and Robert who are doing so much work on our keelboats and keeping them in great shape.  We have new standing rigging on Dr. Who.

Rear Commodore

Joanie Pacheco is running the next Fast Track on June 6 - 10. Yves is getting really busy with his work and he is looking for someone to take over his position. There is a new CPR/First Aid class coming up.  

Port Captain

We are striving to provide a safe atmosphere and well-trained day leaders.

Secretary

Current club enrollment is 623 active members. We do not have a quorum tonight because we only have about 40 members here. We have three copies of dinghy manual printed and in the club house. Thanks to John Bongiovanni for printing new dinghy tests. There are 5,000 new flyers for Open House. Please take them and give them out. They are in the clubhouse in the cardboard box.  The next Open House is June 19th.  We are looking into getting an AED for the club. Until then there is an AED next door at Cal Adventures which we can use. I have also looking for some help on a few side projects. Please let me know if you are interested in the following: (1) help set up live streaming of sailboat races (2) help coordinate a drill book for dinghys (3) spearhead the club’s acquisition of an AED.

VOTES

 

There was not a quorum of 10% of the voting membership. A vote was still taken to see if the membership in attendance (about 40 people) still approved of excomm and there was unanimous approval of yays.

Excomm Minutes: 2016-05-01

Cal Sailing Club - Executive Committee Minutes

Meeting Date:May 1, 2016

Start Time:6:05pm

End Time: 6:25pm

ATTENDANCE

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Donnie Schultz

DS

N

First Vice Commodore (co)

Dan Rolinek

DR

Y

First Vice Commodore (co)

Seamus Vanecko

SV

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Chris Lalau-Keraly

CK

N

Third Vice Commodore

Kevin Dudney

KD

N

Rear Commodore (co)

Yves Parent

YP

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Sophie Horiuchi

SH

Y

Port Captain (co)

Anthony Lunnis

AL

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Joel Gussman

JG

Y

 

OFFICER REPORTS

 

Commodore

The meetings with the city waterfront manager was cancelled; business to discuss is  the BCDC permit status; moving of wood chip pile away from club fence; hoist/dock maintenance; and plans for the bay trail & parking lot re-pavement got cancelled; trying to re-schedule for mid-May.  Officially appointing the banquet chair, Kathyrn.

First Vice Commodore

We are buying some new anchor rode bags for the Bahias. We received some spars for the JYs.

Rear Commodore

Thanks to all who came for the First Aid class on Thursday. Nine members have been certified. We need to run a new one, on a weekend day as it is hard to get to attend on a weekday. John Taussig is offering Sunday June 5, Sunday June 19 (out as we have a OH that day) or Saturday June 18. Timeline would be 10am to 5pm. John says he can take up to 24.

Secretary

Thanks to John Bongiovanni for printing and laminating new Junior Dinghy Tests. I emailed club members regarding the upcoming GMM/Elections at CSC on May 22 at 6pm after Open House.

Treasurer

Regular report followed by annual statement and proposed budget


As of May 1, we have $62,567 in the bank, down $13,843 from last meeting 4/17/16.


Income 4/17 - 5/1/16

 

Regular memberships

$10,211.00

Windsurf locker memberships

$2,520.00

UC Workstudy reimbursements

$1,179.89

Donations:

$1,055.98

Total:

$14,966.87

Spending 4/17 - 5/1/16

 

Insurance--annual premium for marine and general liability and commercial property insurance

$11,990.00

Clubhouse and Yard--supplies for new rack and changing rooms, deposit on new shed, food for workparties, expenses for DBW meeting, website software subscriptions, copies of Jr Skipper test, toner, paper, portapotty service, hoses, pots and pans, DSL service, white boards, markers, erasers, PVC pipe fittings, rat traps, propane, paper cups plates forks

$5,286.15

Dinghies--2 JY15 masts, 2 JY15 booms, 2 JY15 rudders, rudderhead, webbing, swivels, anchor chains and shackles, metal for Venture rudderheads, zipper stops

$3,221.93

Windsurf--9 Ripper sails 3.3 4.2 9 booms 9 uphauls

$2,691.00

Keelboats--Meritorious haulout, keelboat engine service and repair parts,

$2,141.56

Activities and Teaching Expenses--food for OH Bay Fest 4/16/16, parties, racing dinners, lesson BBQ's, lesson snacks, fast track dinner, rope for knotting

$1,947.58

City--rent

$875.00

Credit card payment charges

$296.25

Safety equipment--2 gallons sunscreen

$235

Skiff--gas

$60.91

Dayleader payroll processing

$51.00

Tools--countersink bit

$13.07

Total:

$28,809.83

 

Annual Statement of Financial Condition May 1 2016

As of May 1st we had $62,567 in the bank, and our property was worth $460,022 (depreciated book value).  Cash was up $21,999 from 5/1/15, property was down $11,001. This statement was prepared without audit from the club’s books.

Income 5/1/15 – 4/30/16

Regular memberships

$158,669

DBW grant--reimbursement for Venture 4 (purchased last year), 12 windsurf boards and sails, dinghy and keelboat sails

$38,000

Windsurf locker memberships

$14,127

Donations, surplus equipment sales, credit card cash rewards

$13,494

UC workstudy reimbursement

$8,138

Total Income

$232,428

Spending 5/1/15 – 4/30/16

Windsurf--22 boards (12 JP Funsters, 2 All ride, 1 Freestyle Wave, 3 Tabou, 4 Fanatic Gecko 120 - 156 HRS), 25 sails (19 Ripper sails, 2 Revolutions, 4 from Sunset Sails ), 17 booms, 4 masts, harness lines, uphauls, sanding discs, sail pulleys, alcohol wipes, fin, kayak paddles, board repair supplies, sail pulley, sail repair, sail repair tape, line, mast base plates, contact cement, alcohol, sail repair needles

$40,320

Dayleader wages and taxes, payroll processing

$35,055

Dinghies--tiller extensions, balls, cleats, rings, blocks, shackles, shock cord,  inspection ports for kayak, rivet nuts and screws, sail repair tape, hogrings, Ujoints, telltales,  plastic sheet for rudders, line, sail numbers, drain plugs, trapeze handle, sails (reimbursed by DBW grant--2 Venture jibs, 3 Venture gennakers, 4 Bahia mains, 16 Bahia jibs, 7 JY jibs, 2 JY mains), Venture rudders, jockey wheel, dolly wheels,  2 roll bars, 3 tires, 4 inner tubes for dinghy dollies, duralac, ship Bahia mains back to maker for repair, Bahia roll bar, line, rigging labor, blocks, cleats, Laser mast base, non-skid tape, shroud adjusters, aluminum tube for tiller extensions, cotterpins, loctite, halyard, sail repairs, sail repair tape, 2 JY15 masts, 2 JY15 booms, 2 JY15 rudders, rudderhead, shroud adjusters, cleats, paddles, drain plugs, furlers, line, blocks, anchors, carbon fiber, gloves, bolts, 4 JY spreaders,  tape, cotter rings, binders, signs, glue for Bahia repairs, bow rollers for Venture dollies, Ubolts, eyebolts, inflatable repair kit, stickers for gennakers, line, webbing, swivels, anchor chains, metal for Venture rudderheads, sail repairs

$25,341

Activities--food for OH BBQ's, food for GMM's, cruise dock fees, bands, social events, food and supplies for workparties, YRA dues

$24,012

Keelboats--Commander main, Merit main, Commander 110% jib, bottom paint and polishing for Pomodoro, Meritorious haulout, Dr. Who mast rerigging wire, boat hooks, padlock, bulbs, shackle lanyards, dielectric grease, winch handle holders, wiring supplies, fasteners, camcleat strap, ring, fuel line connectors, rudder shoe, hatch board holder, gas tank holders, hatch frame material, painting supplies, tillers, electrical panel plastic, lazarette repair plastic, mainsheet repair, line, fasteners, gate hook, top cap, wiring supplies, cabin lights, lightbulbs, winches, tiller, J dock supplies, oil, kerosene, line storage box, WD40, keelboat motor parts, swage labor, turnbuckles, hull cleaning, fasteners, shackles, loops, line, fairleads, sail repairs, keelboat motor parts

$17,656

Clubhouse and Yard--BCDC permit amendment fee, aptop for webcam video uploading, DSL service for clubhouse computer, pipe for racks, hot cups and bowls, portapotty service,  hose, tube, dump fees, mop, container, oil, cutoff wheel, tape, website fee, printing white cards, tax return software, postage return relay, facebook ads, hose clamp, pipe thread stick, bolts, propane, hangers, lighters, scrubbers, netting, pingpong table, lighters, trashcan liners, paper towels, dish detergent, garbage service, parts for weed whacker, 4 gal citrus cleaner, concrete, mesh, shovels, lightbulbs, toolbox for VHF radios, sanding supplies, plywood, socket set, parts for BBQ, table, torches, tape, trashbags, rope, brushes, umbrella, base, paper towels, trashbags, oil, supplies for dartboard/pingpong table, locks and keys for kitchen cabinets, clock, floodlights, drill set, torch fuel, brads, screws, hinge, roofing, loctite, toner, paper, hoses, pots pans, pizza for yard work party, white boards, markers, erasers, rat traps, boxes, bait, paper cups, plates, forks, dump fee for cleanup

$17,299

Insurance--marine liability and commercial insurance, workers' compensation, directors and officers liability

$15,586

Use tax on wholesale purchases, sales tax, DMV registration, corporate statement filing fee

$10,266

City of Berkeley--rent on clubhouse and yard space

$10,208

Rescue skiffs--propellers, engine parts, skiff lights and wiring supplies, battery charger, CF number kits, antenna and wiring supplies, frame and SUPs for new low tide rescue skiff, engine repairs, fiberglassing supplies for new low tide rescue skiff, nose wheels and parts for regular skiff trailers, flushers, gas for skiff

$7,382

Bank--credit card processing, bank fees

$4,390

Tools-impact driver set, lube, brushes, spray paint, shears, sharpener, knife, drill bits, air compressor regulator, Jdock tools, sander parts and paper, winch service tools, screwdriver, knee pads, rope cutter blades, alcohol, cutoff wheel, 4" angle grinders, alcohol, sanding discs, screwdrivers, stencils, wetsuit glue, battery chargers, batteries, rivet-nuts and install tools, knife, knife blades, heat shrink tubing, tape measure, wire brush wheels, hacksaw blades, sanding wheel, sockets, organizer boxes,  tool bags,  impact drivers, belt sander, sanding belts, gloves, hardener, screwdriver set, sandpaper, countersink bit, 3rd hand, solder, tubing, dust masks, grinder wrench, safety glasses, file, bolt, allen wrenches, riveter nose pieces, rivets

$1,492

Communications--website software and subscriptions, Iwindsurf membership, stamps for Treasurer, equipment signout books, domain name registration fee

$1,264

Safety equipment--handheld VHF radios and warranty renewals

$158

Total Spending

$210,429

Budget for Fiscal Year 2016-2017

Expected Income

Budget

 

Memberships (Regular and windsurf locker)

$160,000

 

DBW reimbursement

$40,000

 

UC Work-Study Reimbursement

$9,000

 

Donations, surplus sales, interest, etc.

$5,000

 

 Total Income

$214,000

Authorized Spending

 
 

Club activities

$22,000

 

Dinghies and rescue skiffs

$50,000

 

Windsurfing

$32,000

 

Keelboats

$15,000

 

Dayleaders

$37,000

 

Clubhouse and Yard

$20,000

 

General Overhead

$48,000

 

 Total Spending

$224,000

 

VOTES

Read more: Excomm Minutes: 2016-05-01

Excomm Minutes: 2016-04-17

Excomm Minutes: 2016-04-17

Meeting Date

 

4/17/2016

   
       

Attendance

     
       

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

Y

Vice Commodore (co)

Lonnie D.

LD

Vice Commodore (co)

Donnie Schultz

DS

 N

First Vice Commodore (co)

Dan Rolinek

DR

 N

First Vice Commodore (co)

Seamus Vanecko

SV

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Chris Lalau-Keraly

CK

Third Vice Commodore

Kevin Dudney

KD

 Y

Rear Commodore (co)

Yves Parent

YP

Rear Commodore (co)

Will Spargur

WS

 N

Port Captain (co)

Sophie Horiuchi

SH

Y

Port Captain (co)

Daniel Boldi

DB

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Joel Gussman

JG

 Y

First Vice Commodore

Dan Zaslavski 

DZ

N

Other members present

 

18:05 Meeting Opened

Officer Reports:

JG: We have 5,000 flyers to give out with open house dates. Please give them out liberally. I’m sending out Mountain Hardwear discount via email beginning May 5th 

LD: Open House went well. Michelle did a great job cooking. 

KD:  Getting ready to raise the mast on Dr. Who. He will let people know if he needs volunteers.

YP: CPR is going ahead. It should be April 28th during Fast Track and likely on May 7th.

WS: Windsurfing lessons going strong.

SE: Meeting with City, regarding the status of the BCDC permit, status of lot behind us, moving the wood chip pile, we got the grant award but we cannot spend money until we get it back with their signature.  JG went to the waterfront meeting and we got the slip waivers approved. SE went to the California Department of Boating and Waterways meeting.

Votes

     

Issue

Move

2nd

Unanimous Approval?

Approve expenditures Pin Treasurers report (see below)

PK

KD

Y

Expansion of Junior Area to the Ashby Shoal for the upcoming Ashby Shoal breakfast for Sunday May 8th, 2016.  The approval of grounding the keel boats on the Ashby Shoal is not approved. If anyone violates this, that person will be responsible for the haul out to the keelboat.

SE

PN

Y

Motion to make Anthony Lunnis co-port captain captain with Sophi and to replace Daniel Boldi

DB

PN

Y

       
       

18:23 Meeting Adjourned

Treasurer's Report

We have $76,410 in the bank.

Income 3/20 - 4/16/16

 

Regular memberships

$11,248.59

Windsurf locker memberships

$4,200.00

UC Workstudy reimbursements

$950.85

credit card rewards

$200.00

Total:

$16,599.44

Spending 3/20 - 4/16/16

 

Dayleader wages and taxes, payroll processing

$2,685.21

Dinghies--JY spreaders, tape, cotter rings, binders, signs, glue, bow rollers for Venture dollies, duralac, Ubolts, eyebolts, inflatable repair kit, stickers re gennaker stowage, line, shackles, shroud adjusters, cleats, paddles, drain plugs, furlers, line, blocks, anchors, caulk

$2,625

Activities and Teaching Expenses--food for OH's 2/27 and 3/28, food for parties and racing dinners, snacks for lessons and training, workparty food

$2,407.84

Keelboats--Dr. Who mast rigging and wiring supplies, lights, antenna, spreader boots, keelboat engine parts, padlock, fasteners, dive five hulls 4/12/16

$2,318.33

Clubhouse and Yard--portapotty service, DSL service for clubhouse computer, propane, table, torches, tape, trashbags, rope, brushes, umbrella, base, paper towels, trashbags, oil, supplies for dartboard/pingpong table, locks and keys for kitchen cabinets, clock, keys, floodlights, drill set, torch fuel, brads, screws, hinge, roofing, loctite, copies of new dinghy manual, parts for BBQ's, website software subscription, less refund on Ashby Lumber bill

$1,430.68

City--rent

$875.00

Credit card payment charges

$397.51

Skiff--parts for low tide rescue skiff, new skiff trailer front wheel parts, skiff bilge pump hose and clamps, gas for skiff

$323.35

Tools--belt sander, sanding belts, gloves, hardener, screwdriver set, sandpaper, allen wrenches, drill bits, rivets, 3rd hand, solder, tubing, dust masks, grinder wrench, safety glasses, wire brush, file, bolt

$282.77

Taxes--use tax, filing fee for corporate info statement

$173.00

Total:

$13,518.65

The quarterly report is posted in the clubhouse and on the website, there's a link to it on the front page in the news item about the GMM.

Excomm Minutes: 2016-03-20

Excomm Minutes: 2016-03-20

Meeting Date

 

3/20/2016

   
       

Attendance

     
       

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

y

Vice Commodore (co)

Lonnie D.

LD

y

Vice Commodore (co)

Donny Schultz

DS

First Vice Commodore (co)

Dan Rolinek

DR

First Vice Commodore (co)

Seamus Vanecko

SV

 Y

Second Vice Commodore (co)

Peter Naulls

PN

Second Vice Commodore (co)

Chris Lalau-Keraly

CK

Third Vice Commodore

Kevin Dudney

KD

Rear Commodore (co)

Yves Parent

YP

 Y

Rear Commodore (co)

Will Spargur

WS

 Y

Port Captain (co)

Sophie Horiuchi

SH

Port Captain (co)

Daniel Boldi

DB

y

Treasurer

Peter Kuhn

PK

N

Secretary

Joel Gussman

JG

 y

Other members present

John Bergmann

18:05 Meeting Opened

Officer Reports:

Yves Parent: Senior study group starting today! We have 20+ signups. The first session is in my house today, and we are renting a room in a senior center for the rest of the course. The updated dinghy manual is on the website thanks to John Bergmann. I am looking up the teacher for the first aid class. We will run it with Daniel. Joanie Pacheco volunteered to run the June Fast track. I still need a coordinator  for the April one. The study group is going to be starting in Berkeley City Center in two weeks and will cost $400 or $500.  The coordinator for the April Fast Track will be the Quinn brothers. 

Daniel Boldi: The sketchy skiff is in action. And, we are getting more strict on log entries for Day Leaders. We do not anticipate using it in over 10 knots, but it will also depend on the swell and the day leader.

Votes

     

Issue

Move

2nd

Unanimous Approval?

Proposed Senior Projects: 

Joanie Pacheco for the June Fast Track, Quinn and Scott Thompson to run the end of April Fast Track. And Katrina Ekman co-ordinating the Senior Study Group with Boyko Baharov. Lucile Gaultier and Pierre Balthazar Lechene for 50 hours of windsurf board repair.

YP

DB

Y

Approve expenditures in Treasurers report (see below)

SE

YP

Y

Move to make Dan Zaslavsky co- first vice commodore jointly with Dan Rolinek and Seamus Vanecko  

SV

JG

Y

       
       

18:20 Meeting Adjourned

Treasurer's Report

We have $73,329 in the bank, up $834 from last meeting 2/28/16

Income 2/29/16 - 3/19/16

 

Regular memberships

$5,228.00

Total:

$5,228.00

Spending 2/29/16 - 3/19/16

 

Dayleader wages and taxes, payroll processing

$1,820.26

Activities and Teaching Expenses--refundable security deposit ($350) and room rental cost ($487) for six meetings of senior study group at N. Berkeley Sr Center, snacks for lessons, workparty food

$949.08

City--rent

$875.00

Clubhouse and Yard--plywood, lightbulbs, sockets, prepayment ($187.72) on Ashby Lumber bill (oops)

$387.96

Credit card payment charges

$155.67

Windsurf--contact cement, alcohol, sewing needles

$84.00

Safety equipment--carabiners for VHF radio leashes

$44.00

Dinghies--sail repair

$40.00

Keelboats--eyestraps, fasteners, fuel connectors, spark plugs

$19.39

Skiff--hose for bilge pumps

$18.55

Total:

$4,394.14

The quarterly report is posted in the clubhouse and on the website, there's a link to it on the front page in the news item about the GMM.

GMM Minutes: 2016-02-28

 

Meeting Date

2/28/2016

   
       

Attendance

     
       

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

y

Vice Commodore (co)

Lonnie D.

LD

y

Vice Commodore (co)

Donny Schultz

DS

 Y

First Vice Commodore (co)

Dan Rolinek

DR

 

First Vice Commodore (co)

Seamus Vanecko

SV

 Y

Second Vice Commodore (co)

Peter Naulls

PN

 

Second Vice Commodore (co)

Chris Lalau-Keraly

CK

 

Third Vice Commodore

Kevin Dudney

KD

 

Rear Commodore (co)

Yves Parent

YP

 Y

Rear Commodore (co)

Will Spargur

WS

 

Port Captain (co)

Sophie Horiuchi

SH

 

Port Captain (co)

Daniel Boldi

DB

y

Treasurer

Peter Kuhn

PK

 

Secretary

Antony Davirro

AD

 y

 

Other members present

40 Club Members

 

18:15 Meeting Opened

Officer Reports:

Donnie Schultz (Vice-Commodore): Thank you! The first open house of the season was great. Peace out! 

Seamus Vanecko (First Vice-Commodore): We have a newly refurbished dinghy log, please use it. We also have two new boats coming, they are RS Quests, designed by the same guy that designed the Bahias. They should arrive in April or May.  

Yves Parent (reporting for Second Vice-Commodores): We have gear and we are cleaning up the guidelines for the windsurfing ratings track, with the approval of WS rating chair Heather Buckley. These updates will be on the website shortly. 

Kevin Dudney (Third Vice-Commodore, report submitted remotely): Keelboats are in great shape, but there is always lots of work to do.  This year, we are looking to get several bottom jobs and replace the standing rigging on Dr. Who.  Please remember to thank the keelboat maintenance volunteers, particularly Sheldon, Greg, Kent, and Robert.  

Yves Parent (Rear Commodore): Fast track dates are set and to be posted soon (4/25-4/29, 6/6-6/11, 7/27-7/1, 7/18-7/22, 8/22-8/26). Big thanks to John Bergmann for updating our Dinghy Manual. Katrina and Boyko are going to be coordinating the senio study group this season. 

Daniel Boldi (Port Captian): We have four new dayleaders hired. Please be nice to them. 

Antony D'Avirro (Secretary): We have annointed Joel Gussman to be co-secretary. I am stepping down from the secretary position April 1st, Joel will take over until the position is officially up for election during the May GMM. 

Stephanie Evans (Commodore): We got our DBW grant! We are slowly becoming more digital: everyone can now log their white card hours on line, we encourage everyone to opt in for this. Big thanks to John Bongiovanni for making it happen! 

Stella Kuhn (Treasurer): Woof! Squirrel! The quarterly financial statement can be found here: http://www.cal-sailing.org/images/stories/files/club_docs/qtly020116.pdf

18:32 Meeting Adjourned.

Excomm Minutes: 2016-02-28

Meeting Date

 

2/28/2016

   
       

Attendance

     
       

Title

Name

Code

Present

Commodore

Stephanie Evans

SE

y

Vice Commodore (co)

Lonnie D.

LD

y

Vice Commodore (co)

Donny Schultz

DS

 Y

First Vice Commodore (co)

Dan Rolinek

DR

 

First Vice Commodore (co)

Seamus Vanecko

SV

 Y

Second Vice Commodore (co)

Peter Naulls

PN

 

Second Vice Commodore (co)

Chris Lalau-Keraly

CK

 

Third Vice Commodore

Kevin Dudney

KD

 

Rear Commodore (co)

Yves Parent

YP

 Y

Rear Commodore (co)

Will Spargur

WS

 

Port Captain (co)

Sophie Horiuchi

SH

 

Port Captain (co)

Daniel Boldi

DB

y

Treasurer

Peter Kuhn

PK

y

Secretary

Antony Davirro

AD

 y

 

Other members present

Joel Gussman

 

17:48 Meeting Opened

Officer Reports:

Yves Parent: The dinghy manual has been updated. Fast track dates have been set. We are getting a senior study group up and running. On behalf of Will, we have updated the rules for the senior windsurfing rating, according to Heather Buckley's input. 

Daniel Boldi: We have  new dayleaders hired and every shift covered. We also have a strong roster of VDLs available. 

Lonnie:  We have purchased a new set of VHF radios so we can equip every Open House skipper with a radio.  

Votes

     

Issue

Move

2nd

Unanimous Approval?

Approve Fast Track dates:

April 25 - 29
June 06 - 11
June 27 - July 01
July 18 - 22
August 22- 26

YP

DS

y

Approve expenditures in Treasurers report (see below)

SE

DS

y

Elect Joel Gussman to the position of Co-Secretary

SE

SV

y

Authorize spending and increase Windsurfing and Dayleader budgets by $7000, with the money being taken from Dinghy and Building and Grounds budgets. 

PK

DS

y

Adjourn the Meeting. 

DS

YP

y

 

16:03 Meeting Adjourned

Treasurer's Report

 

We have $72,495 in the bank, up $2,771 from our last meeting 2/7/16. 

Income 2/7/16 - 2/28/16

 

Regular memberships

$7,158.00

Donations:

$10.19

Total:

$7,168.19

 

Spending 2/7/16 - 2/28/16

 

Clubhouse and Yard--4 gal citrus cleaner, brush, spray bottle, porta-potty service, parts for weed whacker, kitchen equipment, concrete, mesh, shovels for dumpster area, DSL service, VHF handheld radios for Open Houses, website software subscriptions, logbook

$953.83

Skiff--fiberglassing supplies for new low tide rescue skiff, skiff trailer parts

$953.02

Activities and Teaching Expenses--food for party, snax for lessons

$785.91

Insurance--workers compensation

$754

Keelboats--special order deposits, keelboat engine parts, lightbulb, fasteners, shackles, loops, line, fairleads, line, fuel connectors, late charge

$555.89

Credit card payment charges

$173.99

Dinghies--carbon fiber, gloves, bolts, sail repair

$144

Dayleader wages and taxes, payroll processing

$53.00

Tools--riveter nosepieces, rivets

$24

Total:

$4,397.36

The quarterly report is posted in the clubhouse and on the website, there's a link to it on the front page in the news item about the GMM.

Excomm Minutes: 2016-02-07

Meeting Date 2/7/2016    
       
Attendance      
       
Title Name Code Present
Commodore Stephanie Evans SE y
Vice Commodore (co) Lonnie D. LD y
Vice Commodore (co) Donny Schultz DS  
First Vice Commodore (co) Dan Rolinek DR  
First Vice Commodore (co) Seamus Vanecko SV  
Second Vice Commodore (co) Peter Naulls PN  
Second Vice Commodore (co) Chris Lalau-Keraly CK  
Third Vice Commodore Kevin Dudney KD  
Rear Commodore (co) Yves Parent YP  
Rear Commodore (co) Will Spargur WS  
Port Captain (co) Sophie Horiuchi SH  
Port Captain (co) Daniel Boldi DB y
Treasurer Peter Kuhn PK y
Secretary Antony Davirro AD  y
Other members present

Ming

 

17:08 Meeting Opened

Officer Reports: 

Daniel Boldi: We are training/interviewing lots of new dayleaders for the Spring! 

Stephanie Evans: Waiting to hear on DBW grants... should know by March 1st. 

Votes      
Issue Move 2nd Unanimous Approval?
Approve First Three GMM Dates: February 28th, May 22nd, August 21st SE AD y
Approve expenditures in Treasurers report (see below) SE DB y
Adjourn SE DB y

 

17:13 Meeting Adjourned

Treasurer's Report

We have $69,724 in the bank, up $16 from last report 1/17/16.

Income 1/18/16 - 2/7/16  
Regular memberships $2,682.00
UC Workstudy reimbursements $57.20
Total: $2,739.20
Spending 1/18/16 - 2/7/16  
City--rent $875.00
Dayleader wages and taxes, payroll processing $606.04
Clubhouse and Yard--ping pong table, garbage service, paper towels, sponges, napkins, vinegar, snacks, DSLservice for clubhouse computer, roofing sealant, foam $555.50
Keelboats--hull cleaning $300.00
Skiff--parts for new low tide rescue skiff, gas for skiff $194.11
Activities and Teaching Expenses--food for party, snax for lessons, food for VDL training $96.63
Credit card payment charges $95.72
Total: $2,723.00

Excomm Minutes: 2016-01-17

Meeting Date 1/17/2016    
       
Attendance      
       
Title Name Code Present
Commodore Stephanie Evans SE y
Vice Commodore (co) Lonnie D. LD y
Vice Commodore (co) Donny Schultz DS  
First Vice Commodore (co) Dan Rolinek DR  
First Vice Commodore (co) Seamus Vanecko SV  
Second Vice Commodore (co) Peter Naulls PN y
Second Vice Commodore (co) Chris Lalau-Keraly CK  
Third Vice Commodore Kevin Dudney KD y
Rear Commodore (co) Yves Parent YP  
Rear Commodore (co) Will Spargur WS y
Port Captain (co) Sophie Horiuchi SH y
Port Captain (co) Daniel Boldi DB  
Treasurer Peter Kuhn PK y
Secretary Antony Davirro AD  

 

Other members present

Kurt, Mark L.

 

Officer Reports  
LD Gearing up for open houses
SH Using VDLs for winter; hired to paid DLs for spring (Elena & Winston)
PN Repaired all boards recently
SE still working on BCDC permit; will soon submit a letter requesting free berths
Other Issues/Ideas Discussed  

 

Treasurer's Report:

We have $69,708 in the bank, down $7,678 from last Treas report 11/12/16.

Income 11/12/15 - 1/17/16

 

Regular memberships

$11,306.65

UC Workstudy reimbursements

$1,205.23

Donations: Salesforce (thanks Eugene!), Amazon Smile, escrip (thanks Mike!)

$1,015.72

credit card rewards

$200.00

Surplus equipment sales: old keelboat sails

$100.00

Total:

$13,827.60

Spending 11/12/15 - 1/17/16

 

Dayleader wages and taxes, payroll processing

$4,019

Skiff--skiff trailer, parts for new low tide rescue skiff, gas for skiff, steering parts, gearshift cables, wiring supplies, skiff engine parts, skiff engine repair

$3,906

Activities and Teaching Expenses--food and gift cards for GMM, food for parties and lesson BBQ's, snax, kitchen supplies, coffee

$3,824

Clubhouse and Yard--garbage service, portapotty service, DSL service for clubhouse computer, propane,

$2,386

Dinghies--line, rigging, Laser mast base, Vision jib halyard, loctite, cleats, non-skid tape, shroud adjusters, blocks, aluminum tube for tiller extensions, sail repair tape, sail repairs

$2,021

City--rent

$1,708

Keelboats--keelboat engine parts, fasteners, hull cleaning, lightbulbs, cabin lights, painting supplies, rigging pin, battery charger and wiring, winches, tiller, J dock supplies, sail repair

$1,578

Taxes--Use tax on wholesale purchases, City business license, City streetlight assessment

$803

Credit card payment charges

$439

Windsurf--sail repair tape

$425

Tools--brushes, rivetnuts and install tools, knife, knife blades, heat shrink tubing, tape measure, wire brush wheels, 10 hacksaw blades, sanding wheel, organizer boxes,  tool bags, impact drivers, tool box dividers

$259

Insurance--workers comp

$138

Total:

$21,506.05

Big thanks to everyone who worked hard for the club!

 

Votes      
Issue Move 2nd Unanimous Approval?
Approve Open House dates SE PN y
Approve expenditures in Treasurers report SE PN y
Adjourn SE SK y

 

Open House Dates: 

2/28, 3/27, 4/16 Saturday Bay Festival (Keelboats Launch from J Dock), 5/22 - GMM - voting, 6/19, 7/17, 8/21 - GMM, 9/18, 10/2, 11/6 - GMM