12/03/17 Excomm Meeting minutes

Cal Sailing Club - Executive Committee Minutes

Meeting Date: December 3, 2017

Start Time: 5:07 PM

End Time: 5:55 PM

Location: CSC Clubhouse

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

N

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Pilar Schmidt

PS

N

Secretary (co)

Carolyn Brown

CB

Y

 

DISCIPLINARY HEARING (conducted over email)

(Confidential per club rules)

OFFICER REPORTS

Commodore - We are working on the annual report. Kindly forward any letters of appreciation and let us know of any noteworthy club activities and events from the past year.

Rear Commodore - 2018 Dates for Open Houses, Fast Tracks, and GMMs

Open House is 1pm to 4pm

Date Day Keelboat Safe Times Keelboat Safe Times during Open House
 2/4/2018  Sun 12:15-5 Entire Open House
 3/11/2018  Sun  None None
 4/7/2018  Sat  None None **Berkeley Bay Festival
 5/13/2018  Sun  10:00-13:00      None
 6/17/2018  Sun  14:45-18:00 14:45 on
 7/15/2018  Sun  13:15-18:00 13:15 on
8/12/2018 Sun 11:45-16:30 Until 16:30
9/16/2018 Sun 14:45-18:00 14:45 on
10/14/2018 Sun 13:00-18:00 Entire Open House
 11/11/2018  Sun  11:00-16:00

Entire Open House (but don't go over)            

 

Fast Track Dates

Week of 4/30/2018

Week of 6/4/2018

Week of 6/24/2018

Week of 7/30/2018

Week of 8/20/2018

 

GMM Dates

February 18 (Sunday)

May 20 (Sunday)

August 19 (Sunday)

November 15 (Thursday)

 

Treasurer - As of 12/3/17 we have $53,732 in the bank, down $2,606 from last report 11/5/17.

Income 11/6 - 12/3/17

 

Donations, surplus equipment (keelboat parts) sale

$82

Regular memberships

$3,916

UC workstudy reimbursement

$805

Total Income

$4,803

Spending  11/6 - 12/3/17

 

Clubhouse and Yard--portapotty service, DSL service for clubhouse computer, tire inflator and adapters, coffee for clubhouse, batteries for wind meter, snack, spices, fruit, propane

$476

Dinghies--cleats, return sail numbers, harnesses, lantern,  carabiners, trapeze rings, tiller clips, needle kit, wire, box, keyfloat, line,  tires, tube for dinghy dolly,  rig tape, bungee cord, sail repair tape

$2,522

Rescue skiffs--gas

$122

Keelboats--halyard, windex, line, mainsheet

$161

Tools--

$0

Windsurf--respirator filters, gloves, respirator

$114

Activities--food for GMM, OH, party, pizza for Thurs nite racing, fruit, snax

$1,269

Safety Equipment: warranty exchange VHF handheld radio

$18

Bank--credit card charges

$122

Dayleader wages and taxes

$2,171

Insurance--refunds on workers comp and liability insurance

-$397

City of Berkeley--rent on clubhouse and yard spac

$919

Taxes: refund on property taxes

-$87

Total Spending

$7,409

Income and expenses remain in good accord with the budget.  Income is well ahead of spending, and most of the budgets have plenty left for spring 2018 expenses, with the exception of the dinghies and dayleaders budgets, which are the most heavily spent.

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 12/3/17 (59% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$125,610

74%

$44,390

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$3,414

68%

$1,586

 

Donations, surplus sales, interest, etc.

$12,000

 

$12,013

100%

($13)

 

     Total Income

$227,000

$40,000

$180,444

79%

$46,556

Authorized Spending

         
 

Club activities

$15,000

 

$9,041

60%

$5,959

 

Dinghies and rescue skiffs

$65,000

$34,982

$54,685

84%

$10,315

 

Windsurfing

$26,000

$4,500

$17,239

66%

$8,761

 

Keelboats

$21,000

$518

$8,033

38%

$12,967

 

Dayleaders

$38,000

 

$30,259

80%

$7,741

 

Clubhouse and Yard

$25,000

 

$17,123

68%

$7,877

 

General Overhead

$45,000

 

$26,300

58%

$18,700

 

Total Spending

$235,000

$40,000

$162,679

69%

$72,321

 

VOTES 

Issue

Move

2nd

Unanimous Approval

Motion to investigate moving from Yahoo groups to Google groups or another “groups” service

JB

JG

Yes

Motion for CA Boater Card education

  • Reimburse DLs who are <20yo for completing the CA Boater Card course and test by Jan 1. 2018.
  • Include CA Boater Card course and test in DL training, and consider it work hours.
  • Reimburse the first 20 general members who take the test as well as any who have already done so.
  • Ask general membership for someone to coordinate CA Boater card workshops in the new year.

JG

MLF

Yes

Motion to approve dates for 2018 Open Houses, Fast Tracks, and GMMs listed in the Rear Commodore’s report above

JG

ZS

Yes

Motion to close the meeting at 5:55

JB

JG

Yes

11/19/17 Excomm Meeting minutes

Cal Sailing Club - Executive Committee Minutes

Meeting Date:     November 19, 2017

Start Time:        5:30 PM

End Time:         5:48 PM

Location:        CSC Clubhouse

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Pilar Schmidt

PS

N

Secretary (co)

Carolyn Brown

CB

Y

OFFICER REPORTS

Vice Commodore - Today’s Open House had 190 rides. This is an ideal amount. We are planning for next year to be another big year.

Secretary - The keelboats and dinghies all wear 2019 DMV registration stickers. The AED located in the clubhouse behind the desk has been checked and it is fully functioning.

Treasurer’s Report 11/05/17

As of 11/5/17 we have $56,338 in the bank, down $4,235 from last report 10/22/17.

Income 10/23 - 11/5/17

 

Donations

$500

Regular memberships

$4,710

Total Income

$5,210

Spending 10/23 - 11/5/17

 

Clubhouse and Yard--lightbulb, screws and washers, gloves, organizer boxes, hooks, tags, wire, bunnysuit, blades, bits, heat gun, spray paint, cord, hose, solder, wire, jig saw blades, dish soap, porta-potty service, steel strip, paper towels, aluminum pans, markers, umbrella, BBQ igniters, toner for printer in clubhouse, remote anemometer, cups, spoons, stirrers, padlock, screws

$1,136

Rescue skiffs--gas, parts for outboard

$163

Keelboats--sail repair, winch bearings, hatch latch, snap, hull cleaning

$363

Tools-- drill bits, spray paint, screwdriver, scissors

$64

Windsurf-- footstraps, sanding discs, masking tape, hood, trash bags, respirator, carbon fiber cloth, resin, hardener, harnesses, sail repair tape

$1,486

Activities--food for OH's and party, pizza for Thurs nite racing, ping pong balls, fruit, snax

$1,245

Bank--credit card charges

$215

Dayleader wages and taxes

$3,854

City of Berkeley--rent on clubhouse and yard space

$919

Total Spending

$9,445

Dues income for October was slightly below average for the last 5 Octobers, prolly due to the closure for the fire, plus iffy wind.

Income and expenses remain in good accord with the budget.  We’re just past halfway through the fiscal year, and completely through the 2017 main sailing and windsurfing season.  Income is well ahead of spending, and most of the budgets have plenty left for spring 2018 expenses, with the exception of the dinghies and dayleaders budgets, which are the most heavily spent.

 

Budget for Fiscal Year 2017-2018 vs actual to date

   

FY Budget

DBW included

Actual thru 11/5/17
(52% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$121,694

72%

$48,306

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$2,609

52%

$2,391

 

Donations, surplus sales, interest, etc.

$12,000

 

$11,931

99%

$69

 

     Total Income

$227,000

$40,000

$175,642

77%

$51,358

Authorized Spending

         
 

Club activities

$15,000

 

$9,041

60%

$5,959

 

Dinghies and rescue skiffs

$65,000

$34,982

$52,042

80%

$12,958

 

Windsurfing

$26,000

$4,500

$17,125

66%

$8,875

 

Keelboats

$21,000

$518

$7,872

37%

$13,128

 

Dayleaders

$38,000

 

$28,087

74%

$9,913

 

Clubhouse and Yard

$25,000

 

$16,647

67%

$8,353

 

General Overhead

$45,000

 

$24,455

54%

$20,545

 

     Total Spending

$235,000

$40,000

$155,270

66%

$79,730

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to vote in Curt as second vice

LD

--

--

Motion to vote in Zach Simson and Will Yu as second vice

PN

RA

No (1 abstention)

Motion to vote in Joel Gussman as Commodore

RA

LD

Yes

Motion to vote Lonnie D. and Mary Lucus-Flannery as co-Vice Commodores

CB

JG

Yes

Motion to vote James Clarkson, Josh Leihe, and Dan Zaslavsky as co-First Vice Commodores

JG

CB

Yes

Motion to vote Ryan Alder as Third Vice Commodore

CB

ZS

Yes

Motion to vote John Bongiovanni and Will Spargur as co-Rear Commodores

CB

RA

Yes

Motion to vote Lydia Lopez and Jacqui Zechar as co-Port Captains

CB

JG

Yes

Motion to vote Peter Kuhn as Treasurer

ZS

JG

Yes

Motion to vote Pilar Schmidt and Carolyn Brown as co-Secretaries

RA

JG

Yes

Motion to approve the expenditures in the Treasurer’s Report

JG

ZS

Yes

Motion to approve a lifetime membership for Peter Naulls

CB

ZS

Yes

Motion to close the meeting 5:48

JG

RA

Yes

11/16/17 General Membership Meeting minutes

Cal Sailing Club - General Membership Meeting Minutes

Meeting Date:     Nov 16, 2017

Start Time:        7:27 pm

End Time:         7:46 pm

Location:        Berkeley Yacht Club

 

ATTENDANCE

Title

Name

Code

Present

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Pilar Schmidt

PS

N

Secretary (co)

Carolyn Brown

CB

Y

OFFICER REPORTS

Commodore: Greetings! Thanks to Josh and others for the ton of work done on the DBW grant application. I have contacted the legislative assistant of Councilmember Cheryl Davila, Berkeley City Council District 2, to schedule a meeting to discuss the issues with the West floating dock of the South Sailing Basin. The annual report to the Department of  Waterways is due in December. If you have photos of CSC activities please send them.

Vice Commodore:

Lonnie - thank you everyone for a wonderful summer and we are getting ready for next year.

Mary - open house this Sunday, last one of 2017, things are running smoothly, we are bringing in new members, and working on a project with John Bongiovanni for on-boarding new juniors.

First Vice: We don’t have too many changes. We are in the process of getting rid of old boats and getting new boats, and making improvements. There are volunteer hours available for dinghy repair. Signup on the Dinghy Repair Yahoo group. We getting a donated RS800.

Second Vice: We bought 20 novice sails so all new members are sailing on really good gear. We also bought 3 new junior boards, 2 new J+ boards, and one sr board. Along with 7 new sails, and 7 new North sails for windsurfers who don’t like the other new sails. Next year we are adding foiling boards. Will Spargur has done a lot of board repairs and replaced all the foot-straps on the Jr boards. Our gear is in good shape. Peter Naulls will be stepping down after this meeting and will focus on teaching and coordinating ABK trips

Third Vice: Daisy is back, the rest of the fleet is in good condition. Keelboat maintenance is taking a break because KKMI is charging storage fees.

Joel - reminds all cruising skippers of the cruising skipper rating requirement of skippering one lottery cruise each year.

Rear Commodore: We had a great year, compared to last year on average we are teaching 3 more students each Sat and one more each M and Th. We awarded 65 novice ratings, up from 39 last year, 91 juniors, up from 61 last year, 7 seniors keelboat plus 1 senior dinghy, up from 3 last year, and 1 cruising skipper. Lots of people are teaching, especially in the keel boats, More seniors means we have more testers and more experienced instructors, Lessons On Demand continues with great success. And we had a number of workshops. Everyone is encouraged to teach workshops. Thank all of the instructors.

Port Captains:

Jacqui - we have hired many new day leaders, including two in the last couple of weeks who are excited to come on board.

Lydia - we are still looking for VDLs, email the port captains if you are interested. You’ll be trained for the office management, and for the skiff, then shadow a trusted DLs. Membership renewal for every VDL shift you do. And we are still hiring DLs, let people on work-study know.

Treasurer:  

Quarterly Statement of Financial Condition November 1 2017

As of November 1st we had $61,937 in the bank, up $26,550 from 8/1/17.  We received $39,408 in reimbursement from the California Parks and Recreation Division of Boating and Waterways for our purchases of the two RS Quest sailboats, two outboard motors for the rescue skiffs, and 20 Ripper windsurf sails.

Income 8/1 - 10/31/17

Amount

Regular memberships

$53,826

Donations (thanks!), surplus equipment sales (outboard motor), credit card cash rewards

$2,229

UC workstudy reimbursement

$1,840

DBW grant--reimbursement for RS Quests 5 and 6, 20 Ripper windsurf sails, 2 outboard motors for rescue skiffs

$39,408

Total Income

$97,304

Spending 8/1 - 10/31/17

Amount

Clubhouse and Yard--supplies for keelboat shed and windsurf racks, portapotty service, propane, dump fees (Bahia 7 and sails and rigging), brushes, backcharges for garbage service (had 2 cu yd dumpster, only charged for 1 cu yd for 2 years), trash bags, hose valves, painting supplies, DSL service for clubhouse computer, electric kettle,  ice cream, power cords, pens, markers, bandaids, caulk, bowls, plates, forks, battery backup for webcams, sawhorses, labels, labeler tape, BBQ propane regulator

$8,972

Dinghies-- JY 15 masts, line, trapeze kit, shackles, fasteners, syringes, mix sticks, brushes, shackles, fasteners, syringes, horn cleats, hiking stick universals and saddles, clear tubing, innertubes for dinghy dolly tires, rivets, axle brackets, trapeze gear, blocks, plastic, paddles, filler, packing and duct tape, epoxy resin hardener & pumps,  knives, gflex, sail repair tape, carabiners, twine, scissors, pins, cheek blocks, labels, sail numbers, ring, sail repairs, battens

$6,504

Rescue skiffs--, propeller guard, lift eye, cable, oil, hourmeters, speedometer for skiff, gloves, washers, loctite, lube, spare keys, dealer inspections for new motor warranties, gage, oil, keys, repair parts for old engine, wire, relay, gas tank cap, fasteners, letter kit, gas for skiff

$2,616

Keelboats--Daisy haulout for rudder repair, sail repairs, shackle, windex vane, hull cleaning, motor starter, fender, padlocks, fasteners, battery charger receptacles, jib hank,  haulout supplies, sail tags, fire extinguisher, swage, winch bearing

$4,734

Tools-circular saw blades, hole saw, jig saw blades, wrench, dust pans, blow gun kit, brushes, universal joints, socket adapters, internal pipe wrenches, floor flanges, ratchet, straps, cordless drill adapters, knives, dremel bits, pliers, cotter pins, washers, scissors, drill bit set, washers, nuts, electrical connectors, tire valve adapters, tire gage, tire pump hose, dust masks, paint rollers, scissors, spray paint, dust masks, paint rollers, scissors, spray paint, drill bit set, screwdriver set, washers, cotter pins, saw blades, trashbags, cutoff wheels, glue, torch gas, level, screwdriver, cutters, solder, teflon tape, flex tubing, black electrical tape, socket, hole saws, grease, sealant,  torx bit,  angle grinder, cutoff wheels, bolts, nuts, washers, spiral conduit, cable ties, drill bit, flap wheel sanding bit, toolbox, spark plug socket, wrench, hacksaw, scissors, light, lock, sockets, sawblade, calipers, screws, padlock, saw blades, grinder bits, knives, blades,

$1,297

Windsurf---4 Tabou Rocket & Bullitt boards 128 135 145 155 liter, 2 RRD Firemove boards 120l, freewave 96l board, 7 sails, booms,  uphauls, fins, mast bases, universals, spraypaint, files, markers, knives, food for workparty, footstraps, harnesses, spreader bars, boom collars, sail repair tape, grip spray, harness lines, epoxy resin, filler,

$15,474

Activities--food for Open Houses, cruises, parties, Fast Tracks, women's seminar, winch clinic, lesson BBQs, Thurs nite racing, band fee, and snax

$5,875

Communications:  CSC T shirts for ExComm, Mailchimp, postage to mail in VHF radio for repair,  laminated signs

$314

Safety Equipment:  ship VHF radio for repair, warranty on VHF radio, 2 gallons sunscreen

$253

Bank--credit card charges

$1,492

Dayleader wages and taxes

$15,981

Insurance--workers comp deposit, change hull coverage to add Quests remove Bahia

$1,644

City of Berkeley--3 months rent on clubhouse/yard space

$2,756

Office Supplies: laminating pouches, markers

$37

Taxes: DMV registration fees, use and sales tax, duplicate titles, streetlight tax, state tax and charity registration filing fees

$2,804

Total Spending

$70,754

VOTING GMM

With 68 members present, We lacked quorum as required by the bylaws and will therefore vote in the Excom members at a subsequent Excom meeting.

 

Big thanks to everyone who worked hard for the club!

Executive Meeting Committee Minutes 10/22/17

Cal Sailing Club - Executive Committee Minutes

Meeting Date:     October 22, 2017

Start Time:        6:05 PM

End Time:         6:43 PM

Location:        CSC Clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

N

Treasurer

Peter Kuhn

PK

Y

Secretary (co)

Pilar Schmidt

PS

Y

Secretary (co)

Carolyn Brown

CB

Y

OFFICER REPORTS

 

Commodore - Thank you everyone for coming. We have to complete the DBW grant application before Nov 20.

Vice Commodore - The GMM date and location needs to be decided before Thursday Oct. 26. Mary and Lonnie will visit BYC to try to resolve issues and reserve the space for Nov. 16. Otherwise we will host the GMM at the club after the open house on Sunday Nov. 19.

Ryan and Graeme ran today’s OH which went very well. There 196 rides.  SF Fun Cheap has changed the add and it’s much better. Next OH is the last of the year. Birk and Ryan will be running it. We are still looking for a banquet chair. 

First vice - We are thinking about what boats to buy next year. Email firstvice@cal_sailing.org if you have suggestions.

Second Vice - Prakash will be a great addition to the ratings committee. He wants to get more involved. Michael McKinley will meet with Joel to discuss taking over the windsurf rating committee. He will be asked to commit to being here more than once every 6 months. This position will be confirmed at the GMM in November.

Third Vice - Daisy is back with a repaired rudder. The maintenance team is taking a break until the next big project which is pulling Portugal Princess and painting her top to bottom. The yard is starting to charge storage fees, so it might be cheaper just to have them do the paint because it will be faster and avoid the storage fees.

Treasurer’s Report 10/22/17 As of 10/22/17 we have $60,573 in the bank, up $35,207 from last report 10/8/17.

We have received reimbursement for $39,408 from the Division of Boating and Waterways, California Department of Parks and Recreation, for the two RS Quests, two outboards for our rescue skiffs, and 20 novice windsurf sails.

Income 10/9 – 10/22/17

 

DBW grant--

$39,408

Regular memberships

$3,198

Total Income

$42,606

 


Spending 10/9 – 10/22/17

 

Clubhouse and Yard--3 months garbage service, sawhorses, labels, labeler tape, DSL service for clubhouse computer, BBQ propane regulator

$1,124

Keelboats--Daisy haulout for rudder repair, sail repair

$3,448

Tools--multimeters, sander, hex key set, screwdriver, markers

$126

Windsurf--footstraps, spray paint, return shipping footstraps

$369

Activities--food for parties, ice cream, snax

$158

Bank--credit card charges

$78

Insurance--changes to hulls listed

$184

Taxes: use tax on wholesale purchases

$1,912

Total Spending

$7,399

Both expected income and approved spending were increased by $22,000 (10/8 meeting) because of higher than expected income to date.  We’re now at 48% of the 5/1 – 4/30 fiscal year, and almost through the main sailing/windsurfing season.  Income so far this fiscal year is 75% of expected, and spending so far is 62% of the approved amount.

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 10/22/17 (48% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$116,983

69%

$53,017

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$2,609

52%

$2,391

 

Donations, surplus sales, interest, etc.

$12,000

 

$11,431

95%

$569

 

     Total Income

$227,000

$40,000

$170,432

75%

$56,568

Authorized Spending

         
 

Club activities

$15,000

 

$7,796

52%

$7,204

 

Dinghies and rescue skiffs

$65,000

$34,982

$51,879

80%

$13,122

 

Windsurfing

$26,000

$4,500

$15,639

60%

$10,361

 

Keelboats

$21,000

$518

$7,509

36%

$13,491

 

Dayleaders

$38,000

 

$24,233

64%

$13,767

 

Clubhouse and Yard

$25,000

 

$15,511

62%

$9,489

 

General Overhead

$45,000

 

$23,258

52%

$21,742

 

     Total Spending

$235,000

$40,000

$145,825

62%

$89,175

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve Senior Project for David Hrdlicka, coordinating the Senior Study group

CB

MLF

Yes

Motion to amend Senior Project for Onaje Boone - applying water-tight sealant to the roof over the kitchen

LD

JG

Yes

Motion to approve the expenditures listed in the Treasure’s Report

JG

CB

Yes

Motion to close the meeting 6:43

PK

JG

Yes

Executive Committee Minutes 10/08/2017

Meeting Date: October 8, 2017

Start Time:        6:20 PM

End Time:         6:33 PM

Location:        CSC Clubhouse Deck

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Commodore - Thank you everyone for coming. DBW application is re-open. Although the grant is for two years, we have to do a new application each year. We have to complete the grant application before Nov 20.

Vice Commodore - Next two open houses Mary won’t be there, but people are lined up. Ryan  Alder and Graeme Lowe are in charge of October OH and Ryan Alder and Birk Huber will be in charge of November OH. We need a new banquet chair, Ashley is leaving to work at SpaceX.

First vice - We have new kites for Ventures and have reinforced the kites for the RS500s. The dinghy locker has been cleaned and re-organized. We have new slings for the hoist but have already lost one of them.

Rear Commodore (Will) - It’s the end of peak windsurf seasons and sunday lessons have ended.

Treasurer’s Report 10/8/17 As of 10/8/17 we have $25,366 in the bank, up $4,169 from last report 9/10/17.

We have requested but not yet received reimbursement for $39,408 from the Division of Boating and Waterways, California Department of Parks and Recreation, for the two RS Quests, two outboards for our rescue skiffs, and 20 novice windsurf sails that we have already paid for.

Income 9/11 - 10/8/17

 

Regular memberships

$20,678

UC workstudy reimbursement

$1,840

Donations

$103

Total Income

$22,621

Spending 9/11 - 10/8/17

 

Dayleader wages and taxes

$4,349

Dinghies--axle brackets, trapeze gear, blocks, plastic, line, paddles, filler, hike stick universal saddles, shipping 2 JY masts, packing and duct tape, epoxy resin hardener & pumps,  knives, gflex, sail repair tape, carabiners, twine, scissors, pins, cheek blocks, spinnaker repair tape, labels, sail numbers, ring, sail repairs, battens

$4,265

Windsurf--footstraps, harnesses, spreader bars, fins, boom collars, sail repair tape, grip spray, harness lines, epoxy resin, filler

$2,513

Clubhouse and Yard--supplies for keelboat shed and windsurf racks, portapotty service, electric kettle, trashbags, ice cream, roller covers,  power cords, pens, markers, bandaids, caulk, bowls, plates, forks, battery backup for webcams

$1,518

Rescue skiffs--propeller guard, gage, oil, keys, repair parts for old engine, wire, relay, gas tank cap, fasteners, letter kit, gas for skiff

$1,164

Activities--food for Thurs nite racing, women's seminar, winch clinic, lesson BBQ's, and snack (thanks for the fruit, Tony!)

$1,008

City of Berkeley--rent on clubhouse and yard space

$919

Taxes: Boat registration renewal and additional fees on registration, duplicate titles

$815

Keelboats--motor starter, fender, padlocks, fasteners, battery charger receptacles, jib hank,  haulout supplies, sail tags, fire extinguisher, swage, winch bearing, sail repairs

$758

Bank--credit card charges

$570

Tools-toolbox, spark plug socket, wrench, hacksaw, scissors, light, lock, sockets, sawblade, calipers, screws, padlock, saw blades, grinder bits, knives, blades

$439

Communications: CSC t-shirts for Xcomm, laminated signs

$125

Safety Equipment: ship VHF radio for repair

$9

Total Spending

$18,452

September dues were higher than September dues in any year 2012-2016.  Calendar year to date dues are only slightly below the average (of Jan-Sep dues) in 2012-2016.

Income and spending are still tracking the budget very well.  We’re at 44% of the 5/1 – 4/30 fiscal year, and almost all of the way through the sailing/windsurfing season.  Income so far this fiscal year is 62% of expected, but this does not include DBW funding, and spending is 65%, and that does include almost all the expenses to be reimbursed by DBW funding.  The dinghy and rescue skiffs budget is almost gone, as is the clubhouse and yard budget.  The keelboat spending is only 19% of budget, but that does not include a current haulout to repair Daisy’s rudder or the planned haulout of Portugal Princess.

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 10/8 (44% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$160,000

 

$113,785

71%

$46,215

 

DBW reimbursement

$40,000

$40,000

$0

0%

$40,000

 

UC Work-Study Reimbursement

$5,000

 

$2,609

52%

$2,391

 

Donations, surplus sales, interest, etc.

$0

 

$11,431

na

($11,431)

 

     Total Income

$205,000

$40,000

$127,826

62%

$77,175

Authorized Spending

         
 

Club activities

$15,000

 

$7,638

51%

$7,362

 

Dinghies and rescue skiffs

$53,000

$34,982

$51,879

98%

$1,122

 

Windsurfing

$26,000

$4,500

$15,270

59%

$10,730

 

Keelboats

$21,000

$518

$4,061

19%

$16,939

 

Dayleaders

$38,000

 

$24,233

64%

$13,767

 

Clubhouse and Yard

$15,000

 

$14,388

96%

$612

 

General Overhead

$45,000

 

$20,958

47%

$24,042

 

     Total Spending

$213,000

$40,000

$138,426

65%

$74,574

 

VOTES 

Issue

Move

2nd

Unanimous Approval

Motion to approve David Fawcett as CSC Cruising Skipper

JG

CB

Yes

Motion to approve the expenditures listed in the Treasure’s Report

PK

CB

Yes

Motion to approve hosting the GMM at BYC on Nov. 16

JG

MLF

Yes

Motion to approve Senior Project for Onaje Boone - putting righting lines on the RS Quests.

LD

PK

Yes

Motion to approve additional spending, $12K for dinghy and skiffs and $10K for yard

PK

JG

Yes

Motion to close the meeting 6:33

JG

JC

Yes

Executive Committee Minutes 09/10/2017

Meeting Date:     September 10, 2017

Start Time:        6:05 PM

End Time:         6:16 PM

Location:        CSC Clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

ML

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Commodore - Thank you everyone for coming

Vice Commodore - things are going well, another Open House coming soon. In two weeks a wonderful 3630° avant garde video was made here last night by a group from SF State

First vice - sent the new spinnakers from Neil Pryde to local shop to get dousing patches. New dinghy locker organization looks great.

Third vice - Daisy still out, waiting for parts for the new rudder which are coming this week. Pomodoro is DNSed because the tiller bolt snapped off. PP will go in for new paint top to bottom.

Port Captain - Day leader quit, hiring again.

Treasurer’s Report 9/10/17

As of 9/10/17 we have $21,197 in the bank, down $12,085 from last report 8/27/17.

We submitted a request for reimbursement for $39,408 from the Division of Boating and Waterways, California Department of Parks and Recreation, for the two RS Quests, two outboards for our rescue skiffs, and 20 novice windsurf sails that we have already paid for.

They have approved a time extension until 3/31/2018 for submitting for reimbursement of the remaining $591.96 for refurbishment of keelboat Portugal Princess.

Our federal and state tax forms and our state charity registration form have been submitted, posted on our website, and submitted to Guidestar, a clearing-house for non-profit info.

Income 8/28 - 9/10/17

 

Donations (thanks Sheldon's friend), surplus equipment sale (thanks Carolyn and Cooper!), credit card cash rewards

$400

Regular memberships

$7,344

Total Income

$7,744

Spending   8/28 - 9/10/17

 

Clubhouse and Yard--supplies for keelboat shed and windsurf racks, portapotty service, DSL service for clubhouse computer, propane, dump fees (Bahia 7 and sails and rigging), brushes

$1,080

Dinghies--JY 15 mast, hiking stick universals and saddles, clear tubing, innertubes for dinghy dolly tires, rivets

$1,819

Rescue skiffs--speedometer for skiff, warranty, gloves, washers, loctite, lube, spare keys, dealer inspections for new motor warranties

$482

Keelboats--hull cleaning 9/1/17, Merit mainsail repair

$293

Tools-saw blades, trashbags, cutoff wheels, glue, torch gas, level, screwdriver, cutters, solder, teflon tape, flex tubing, black electrical tape, socket, hole saws, grease, sealant,  torx bit,  angle grinder, cutoff wheels, bolts, nuts, washers, spiral conduit, cable ties, drill bit, flap wheel sanding bit

$282

Windsurf-- 2 RRD Firemove boards 120l, freewave 96l board, 7 sails, 4 booms, 5 uphauls, 4 fins, 3 mast bases, 7 universals

$7,173

Activities--food for 5/28 and 8/27 Open Houses, band fee, cake, food for parties, snacks, Fast Track dinners (less returned payments)

$1,594

Safety Equipment: 2 gallons sunscreen

$236

Bank--credit card charges

$234

Dayleader wages and taxes

$5,621

City of Berkeley--rent on clubhouse and yard spac

$919

Office Supplies: laminating pouches, markers

$37

Taxes: state tax and charity registration filing fees

$60

Total Spending

$19,829

Income and spending are still tracking the budget very well.  We’re at 36% of the 5/1 – 4/30 fiscal year, and most of the way through the sailing/windsurfing season.  Income so far this fiscal year is 51% of expected, but this does not include DBW funding, and spending is 56%, and that does include almost all the expenses to be reimbursed by DBW funding.

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 9/10 (36% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$160,000

 

$93,107

58%

$66,893

 

DBW reimbursement

$40,000

$40,000

$0

0%

$40,000

 

UC Work-Study Reimbursement

$5,000

 

$768

15%

$4,232

 

Donations, surplus sales, interest, etc.

$0

 

$11,328

na

($11,328)

 

     Total Income

$205,000

$40,000

$105,204

51%

$99,796

Authorized Spending

         
 

Club activities

$15,000

 

$6,630

44%

$8,370

 

Dinghies and rescue skiffs

$53,000

$34,982

$46,449

88%

$6,551

 

Windsurfing

$26,000

$4,500

$12,757

49%

$13,243

 

Keelboats

$21,000

$518

$3,303

16%

$17,697

 

Dayleaders

$38,000

 

$19,884

52%

$18,116

 

Clubhouse and Yard

$15,000

 

$12,869

86%

$2,131

 

General Overhead

$45,000

 

$18,082

40%

$26,918

 

     Total Spending

$213,000

$40,000

$119,974

56%

$93,026

membersgraph.png

newmembersgraph.png

 

VOTES

Issue

Move

2nd

Unanimous Approval

Motion to approve Senior Project for Dominic Cabrera - Build shelves and awning for windsurf container.

JG

JC

Yes

Motion to close the meeting 6:16

JG

JC

Yes

GMM minutes 08/27/2017

Meeting Date:     August 27, 2017

Start Time:        6:07 pm

End Time:         6:24 pm

Location:        CSC Yard

 

ATTENDANCE

Title

Name

Code

Present

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Commodore: Thank you everyone for coming to the August GMM

Report on the dock situation. We reached out to three members of the port commission. Current waterfront manager is on leave so Denise Brown (the interim manager) came down with the harbormaster to assess the situation.

Stefano and the membership committee put together a packet which shows 29% growth in membership.

Tiago, the youth ride chair reports that we hosted four local organizations, and served 60 youths.

The Operating Rules committee completed an update of the ORs. Thanks the OR committee  members: John Bongiovanni, James Clarkson, Allan Champion, Mark Yampanis, Lydia Lopez, Yves Parent.

Second Vice: We have new Tabou boards. The new yard looks great, thanks to Cindoll and Kurt. The season is dying down, but there are still good days like today. This will be Peter Naulls’ last quarter, he is stepping down in November.

Rear Commodore (windsurfing): Commended Kurt, Zach and Peter on the yard work, and making sure novice windsurfing lessons happen every weekend. And thanked Zach takes care of the August fast track. We have a new senior, Prakash Stec.

Rear Commodore (sailing): We completed five Fast Tracks successfully. Our keelboat program is doing very well, fixed completely from last year thanks to a lot of instructors and enforcement of the Junior Skipper requirement. On average, we are teaching 6 more students each Saturday, 1 more each Monday, and 3 more each Thursday than during the same (summer) period last year. So far, we have awarded 6 more Sailing Novice ratings than we did in the entire year of 2016, and we have awarded 20 more Junior ratings than in the entire year of 2016. And it’s only August. So far, we have 5 new Senior Keelboat Seniors, Michael Needham, Francisco Kattan, John Bongiovanni, Nick Goyhenetche, and Ryan Lucus, four more than last year, with a couple more in the pipeline.

Third Vice: not a lot going on right now. Daisy has broken rudder. Big props to Nick G. who was skipper when it broke, he got the boat back safely. The shed if finally finished, thanks to Robert and Sheldon. We have new t-shirts

Port Captain: We hired five new day leaders, all have motor boat experience, and three have Day Leader experience.They will be great.

First Vice: We have new JY mains and jibs, we received the Venture mains and jibs, and new sails for RS 500. We have ordered a JY mast.

Vice Commodore (Donnie): I’m stepping down, having enjoyed the job as long as it was bestowed upon him. I’ve done it as best that I can with all of the gusto in my body. I love you guys. Thank you for supporting me in this position.

Vice Commodore (Lonnie): Introduced Mary Lucus-Flannery as Donnie’s replacement for Co-Vice Commodore. Mary acknowledges this summer’s FastTrack coordinators: Mike, Ben, Andrew, RyanL, Lydia, John, and RyanA, and thanked everyone who taught and cooked.

Introduced Birk Huber is Saturday Lessons Chair. Birk asks everyone to please come teach or coordinate Saturday lessons.

Secretary: Our AED located in the clubhouse behind the desk has been checked and it is fully functioning.

Treasurer: Quarterly Statement of Financial Condition August 1 2017

As of August 1st we had $35,387 in the bank, down $509 from 5/1/17.  We also expect to be reimbursed over $39,000 by the California Parks and Recreation Division of Boating and Waterways for purchases we’ve already made for our boating safety grant (RS Quests, outboard motors, windsurf sails).

Income 5/1 - 7/31/17

Amount

Regular memberships

$64,478

Donations, surplus equipment sales, credit card cash rewards

$9,702

Windsurf locker memberships

$3,587

UC workstudy reimbursement

$768

Total Income

$78,536

 

Spending 5/1 - 7/31/17

Amount

Dinghies--RS Quests 5 and 6, RS Quest rudder-head, tiller, and hardware; balance due (4) JY mains (3) JY jibs (4) Venture gennakers (3) RS500 gennakers; inner tubes for dinghy dollies, Venture dolly nose wheels, rod for Venture rudder pintles,  pizza for dinghy clinic and workparty, spool 8mm line, blocks, shackles, hiking stick, 2 mm line, cleat, knife, tether, line, wire guide, foam grips

$30,403

Rescue skiffs--2 new 40 hp outboard motors and rigging supplies, skiff trailer parts, gas

$12,459

Day Leader wages and taxes

$9,576

Clubhouse and Yard--keelboat shed, pingpong area, and windsurf  area (esp. carpet) improvements supplies; DSL service for clubhouse computer, port-a-potty service, forks, paper towels, cups, batteries for OH radios, electronics, pans, coffee, fruit, BBQ parts, coffee, computer cable, propane, hardware, snack, ping pong balls, charger, cocoa, electric kettle, brooms, trash bags, markers, mix sticks, pens, paint roller frames, sombreros, safety tread club steps, bottled water, dish soap, grill, nuts bolts for tamale steamer insert, plates, sponges markers pliers stir sticks, bike pump, light, electronics, pans

$6,539

Taxes: DMV reg and sales tax on RS Quests 5 and 6, property tax on boats and possessory interest (yard, slips), DMV reg renewal fees on boats

$6,155

Activities--food for Open Houses, cruises, parties, Fast Tracks, lesson BBQs, Thurs nite racing, and snax

$2,944

City of Berkeley--3 months rent on clubhouse/yard space

$2,756

Keelboats--rivets, shackle, fasteners, line, lighters, twine, hull cleanings , sail repairs, cleaning party supplies and food, stanchion, J dock supplies, light bulbs, ladder, acetone, brushes, winch lube, thimble

$2,662

Bank--credit card charges

$1,715

Insurance--directors and officers liability insurance, less refund on hull insurance for boat sold (Vision)

$1,626

Windsurf--base plates, sail repair tape, 4 mm line, epoxy resin and filler, kill switch lanyard,  masking tape, gloves, fin

$752

Communications: website software subscriptions, Iwindsurf subscription

$678

Tools-used pliers, ratchet, torx bit, tape, chisels, punches, hacksaw blades, bits, scissors, -trashbags, knives, sanding discs, inner tubes, knives, cutter, cut-off wheels, cotter pins, riveter parts, screwdriver, socket adapters, screwdrivers, pickup tool, mirror

$369

Safety Equipment:  1st aid supplies, battery and warranty for VHF handheld radios, hypothermia kit clothes, fire extinguishers and signs

$218

Office Supplies: accounting and tax return software, stamps for Treasurer

$192

Total Spending

$79,045

Big thanks to everyone who worked hard for the club!

Excomm Meeting 8/27/17

Meeting Date: August 27, 2017

Start Time: 5:36 PM

End Time:  5:53 PM (reconvened 6:25, ending 6:26)

Location: CSC Clubhouse/yard

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Commodore - Thank you everyone for coming

Third Vice - Daisy is in dry-dock with a broken rudder

Second Vice - The state of the gear and repairs are all good, we have new boards and are getting new sails

First Vice - Quest 6 is under repair, new JY sails are coming in, we ordered a JY mast.

Rear Commodore - Windsurf classes are going well, we are reminding students to take the novice test and get signed off on self-rescue. Prakash got a senior rating.

Vice Commodore - Donnie is stepping down, we found two replacements. Mary Lucus-Flannery will be the interim co-Vice Commodore and Birk Hubert will be the Saturday Lesson Chair.

Treasurer - report

As of 8/27/17 we have $33,282 in the bank, down $3,044 from last report 7/30/17.  We will be submitting a request for reimbursement for about $39,000 under our grant from the Division of Boating and Waterways, California Department of Parks and Recreation, for the two RS Quests, two outboards for our rescue skiffs, and 20 novice windsurf sails that we have already paid for. 

Income 7/31 - 8/27/17

 

Donations, surplus equipment sale (outboard motor), Amazon Smile, credit card cash rewards

$1,226

Regular memberships

$17,698

Total Income

$18,924

 

Spending  7/31 - 8/27/17

 

Clubhouse and Yard--back-charges for garbage service (had 2 cu yd dumpster, only charged for 1 cu yd for 2 years), supplies for painting keelboat shed and yard, stuff, windsurf rack supplies, port-a-potty service, trash bags, hose valves, painting supplies, windsurf rack foam noodles, DSL service for clubhouse computer

$5,250

Dinghies--trapeze kit, shackles, fasteners, syringes, mix sticks, brushes, shackles, fasteners, syringes, mix sticks, brushes, horn cleats, sail repair

$419

Rescue skiffs--lift eye, cable, oil, hour meters

$867

Keelboats--sail repairs, shackle, windex vane

$278

Tools-circular saw blades, hole saw, jig saw blades, wrench, dust pans, blow gun kit, brushes, universal joints, socket adapters, internal pipe wrenches, floor flanges, ratchet, straps, cordless drill adapters, knives, dremel bits, pliers, cotter pins, washers, scissors, drill bit set, washers, nuts, electrical connectors, tire valve adapters, tire gage, tire pump hose, dust masks, paint rollers, scissors, spray paint, dust masks, paint rollers, scissors, spray paint, drill bit set, screwdriver set, washers, cotter pins

$450

Windsurf--4 Tabou Rocket & Bullitt boards 128 135 145 155 liter, spraypaint, files, markers, knives, food for workparty

$4,832

Activities--food for Angel I. cruise, OH kimchi rice, party, snax, Thurs nite racing, Fast Track dinners

$2,092

Communications: T shirts for ExComm, Mailchimp, postage to mail in VHF radio for repair

$189

Safety Equipment: warranty on VHF radio

$8

Accident expense--

$0

Bank--credit card charges

$479

Dayleader wages and taxes

$4,687

Insurance--workers comp deposit

$1,460

City of Berkeley--rent on clubhouse and yard space

$919

Taxes: DMV reg fees, streetlight tax

$37

Total Spending

$21,968

The graph below shows monthly regular membership income to date; August income is below average for the last seven years.

 

Income and spending are tracking the budget very well.  We’re at 32% of the 5/1 – 4/30 fiscal year, and most of the way through the sailing/windsurfing season.  Income so far this fiscal year is 48% of expected, and spending is 47%.  These figures do not include over $10k in August credit card charges, including approx. $7k for windsurf boards, booms, etc and $2k for dinghy masts, etc

 

VOTES

Issue

Move

2nd

Unanimous Approval

Motion to approve Senior Project for Zach Simson, windsurf fast track.

PN

DS

Yes

Motion to approve Mary Lucus-Flannery as Co-Vice Commodore

DS

JC

Yes

Motion to approve Birk Huber as Saturday Lesson Chair

DS

ZS

Yes

Motion to approve the expenditures listed in the Treasure’s Report

JG

JC

Yes

Motion to give Donnie Schultz a lifetime Membership

JG

PK

Yes

Motion to close the meeting 5:53

JG

PK

Yes

Motion to reopen the meeting 6:25

DS

JC

Yes

Motion to approve Nick Goyhenetche and Ryan Lucus as new Senior Keelboat skippers

JC

RA

Yes

Motion to close the meeting 6:26

JG

JC

Yes

Excomm meeting 7/30/17

Meeting Date:     July 30, 2017

Start Time:        6:07 PM

End Time:         6:47 PM

Location:        CSC Clubhouse

 

ATTENDANCE 

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Donnie Schultz

DS

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Commodore - Thanked the Operating Rules committee for their hard work and dissolved the committee.

First Vice - we have new gennakers for Ventures and RS500, new sails for JYs have arrived from Neil Pryde and new sails for the Venture from Doyle. Quest 4 is glued back together and is approximately 70% fixed. 

Second Vice - we are in the process of buying new sails and should have them in the next few weeks. 

Rear Commodore - things are going exceptionally well. We now have all Fasttracks covered. There have been no significant problems with lack of instructors for regular lessons.

Port Captain - we’ll have 5 new hires trained next month to start working in fall. Some kinks have worked out with various students not being on work-study. Lydia is still updating the Day Leader manual. Lydia has Boater Card manuals from Robert Ofsevit, and is going to organize the study session when the new Day Leaders are on board. This is supposed to be Alessandro Buzzatti’s senior project. If that’s not happening, there was someone who walked by and said she does this entertainingly, we can explore this if the Buzzatti senior project is not happening.

Treasurer - report

As of 7/30/17 we have $36,326 in the bank, down $13,258 from last report 7/2/17.  We will be submitting a request for reimbursement for about $39,000 under our grant from the Division of Boating and Waterways, California Department of Parks and Recreation, for the two RS Quests, two outboards for our rescue skiffs, and 20 novice windsurf sails that we have already paid for.

Income 7/3 - 7/30/17

 

Regular memberships

$21,893

Windsurf locker memberships

$245

Donations, surplus equipment sales, credit card cash rewards

$126

Total Income

$22,264

Spending  7/3 - 7/30/17

 

Dinghies--RS Quests 5 and 6, RS Quest rudderhead, tiller, and hardware; balance due (4) JY mains (3) JY jibs (4) Venture gennakers (3) RS500 gennakers; rivets, nuts bolts for RS Quest mainsheet cleat swivel adapters,  inner tubes for dinghy dollies,  rod for Venture rudder pintles,  pizza for dinghy clinic and workparty, spool 8 mm line, blocks, shackles, hiking stick, 2 mm line, cleat, knife, tether, line, wireguide, foam grips

$24,983

Taxes: DMV reg and sales tax on RS Quests 5 and 6, property tax on boats and possessory interest (yard, slips), DMV reg renewal fees on boats

$5,901

Dayleader wages and taxes

$1,057

Keelboats--rivets, shackle, fasteners, line, lighters, twine, dive five hulls 7/10/17, sail repairs

$1,004

Activities--food for cruise 7/29, 4th July party, Thurs nite racing; snax

$931

Clubhouse and Yard--keelboat shed, pingpong area, and windsurf  area improvements supplies; DSL service for clubhouse computer, forks, paper towels, cups, batteries for OH radios, electronics, pans, coffee, fruit

$607

Bank--credit card charges

$573

Rescue skiffs--propeller, skiff trailer parts

$228

Safety Equipment:  1st aid supplies, battery and warranty for VHF handheld radios

$93

Windsurf--fin

$87

Tools-used pliers, ratchet, torx bit, tape

$59

Total Spending

$35,522

Monthly regular membership income: July income is slightly below average for the last seven years.

 

Budget: Fiscal year is 25% over, income is 38% and spending is 37% of the amounts expected for the fiscal year.  Dinghy and rescue skiff budget is mostly spent, clubhouse and yard budget is nearly half spent, and windsurf and keelboat budgets are mostly unspent.  DBW budget has been revised to allow us to seek most reimbursement now, and only seek $518 for keelboat refurb which hasn’t begun.

 

Budget for Fiscal Year 2017-2018 vs actual to date

   

FY Budget

DBW included

Actual thru 7/30 (25% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$160,000

 

$68,065

43%

$91,935

 

DBW reimbursement

$40,000

$40,000

$0

0%

$40,000

 

UC Work-Study Reimbursement

$5,000

 

$768

15%

$4,232

 

Donations, surplus sales, interest, etc.

$0

 

$9,702

na

($9,702)

 

     Total Income

$205,000

$40,000

$78,536

38%

$126,464

Authorized Spending

         
 

Club activities

$15,000

 

$2,944

20%

$12,056

 

Dinghies and rescue skiffs

$53,000

$34,982

$42,861

81%

$10,139

 

Windsurfing

$26,000

$4,500

$752

3%

$25,248

 

Keelboats

$21,000

$518

$2,733

13%

$18,267

 

Dayleaders

$38,000

 

$9,576

25%

$28,424

 

Clubhouse and Yard

$15,000

 

$6,539

44%

$8,461

 

General Overhead

$45,000

 

$12,771

28%

$32,229

 

     Total Spending

$213,000

$40,000

$78,177

37%

$134,823

 

 

VOTES 

Issue

Move

2nd

Unanimous Approval

Motion to approve Ryan Alder to print CSC t-shirts with his own money and to be sold to members at cost

RA

CB

Yes

(via email)

Motion to approve Senior Project for Mike Chapman - August 14-18 FastTrack

CB

ZS

Yes

Motion to approve senior project for Camille Antinori - Capsize Recovery video, amended that she records her time. and adds MOB if she doesn’t have enough hours

JB

LL

Yes

Motion to approve senior project for Jason Ho - 10 hours of windsurf board repairs in addition to teaching or helping facilitate a novice windsurfing lesson and waterstarting clinic

ZS

JB

Yes

Motion to approve the expenditures listed in the Treasure’s Report

JG

ZS

Yes

Motion to accept the proposed changes to the Operating Rules with committee agreement and Joel’s edit

JB

LL

Yes

Motion to change the uninterpretable rule about single handing dinghies at night, in the presence of another boat with a Junior rating. Change the three areas where it reads “requires the presence of a junior or higher in another boat” to “the presence of another CSC boat”

JG

JC

Yes

Motion to close the loophole in the rules that does not prohibit a cruising keelboat skipper from single handing a keelboat. Excomm has approved the five people who have approval. Proposal is to require explicit approval to single hand keelboats and codifying our practice.

JB

JC

Yes

Motion to remove the restriction for taking dinghies without reefing outside of the Senior Dinghy and Windsurf area. This only applies to Lasers.

JB

JC

Yes

Motion to give Dan Zaslavsky and James Clarkson permission for out of area cruises through the end of 2017 without the need for Excomm approval. They have both completed the prerequisite out of area cruise with Excomm approval. The following safety precautions for Dinghy Cruises in the Keelboat Cruising Area apply:"

  1. Every participant of the cruise is required to have a radio, whistle, flashlight and a wet suit.
  2. A motorized boat will accompany the cruise to carry provisions and lend assistance if necessary.
  3. Every participant sailing on a dinghy will be either a senior or an extremely advanced junior skipper.

JL

JB

Y

Motion to close the meeting

JG

JC

Yes

 

Operating Rules Revisions 07/30/17

https://drive.google.com/open?id=0B1_NtFSdfAOaaTFMN3ZWdVBnY2s

Excomm Minutes 07/02/2017

 

Meeting Date: July 2, 2017

Start Time: 6:05 PM

End Time: 6:40 PM

Location: CSC Clubhouse

 

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Joel Gussman

JG

N

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

N

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Vice Commodore: most recent Open House went well, we need a banquet chair

Rear Commodores:

Dinghy lesson are going well. Advanced dinghy lessons are going well. We have ground school, and Stephano is teaching sail trim

Wind surf lessons are going well. We take a photo of the sign-in sheet and pull emails, then email the whole group that was signed off for self-rescue and send instructions for written novice and instructions to sign up for Yahoo group.Gets people more engaged.

 Port Captain: trainings are in the works. We have people who want to train day-leaders and we have new day-leader hires for the fall

 Treasurer:

As of 7/2/17 we have $49,584 in the bank, down $6,612 from last report 5/28/17.

Income 5/29 - 7/2/17

 

Regular memberships:

$26,170.00

UC Workstudy reimbursements

$768.48

Windsurf locker memberships:

$537.00

Donations: employer donations, escrip

$500.29

credit card rewards

$200.00

Surplus equipment sales: keelboat equipment

$79.25

Total:

$28,255.02

Spending  5/29 - 7/2/17

 

Skiff--cash in advance payment for two new 40 hp outboard motors for skiffs and propellers and propeller guards and service manual and diagnostic software and laptop cable, gas for skiffs, new passenger seat for skiff

$12,070.61

Dayleader wages, taxes, and payroll processing

$5,933.55

Clubhouse and Yard--new carpet for windsurf area and pizza and hardware for installation, dump fees, supplies for keelboat shed renovation and ping pong area projects, garbage service, portapotty service, DSL service, clothes for hypothermia kit,  refund on SFBayConservationDevelopmentCommission permit fee, hardware, snack,  cocoa, electric kettle, brooms, trashbags, paper towels, markers, mix sticks, pens, paint roller frames, sombreros, propane, BBQ repair parts, parking meter BBQ repair, fire extinguisher recharge, safety tread club steps, paper towels, bottled water, Dish soap, food for Sat lesson BBQ, grill, nuts bolts for tamale steamer insert, plates, sponges markers pliers stirsticks

$5,391.76

Dinghies--remainder payment for Venture, RS500 mainsails jibs (8 sails total), 50% deposit 2 mains 2 jibs JY15, cheek blocks, bolts, spreader brackets, skiff trailer parts, tires and tubes for dolly wheels, gorilla tape, bubble solution, clear tape

$3,599.77

City—rent (two months)

$1,837.50

Insurance--directors and officers insurance less refund for removal of 3 Bahias and Vision

$1,626.00

Activities and Teaching Expenses--food for OH 6/25, GMM 5/26, Memorial Day Cruise, parties, snacks, Fast Track dinners, Saturday lesson BBQ

$1,465.09

Keelboats--keelboat motor parts, ladder, acetone, brushes, fasteners, winch lube, cable, line, thimble, hull cleaning

$741.71

Credit card payment fees

$681.53

Windsurf--base plates, sail repair tape, 4 mm line, epoxy resin, epoxy filler, lanyard, masking tape, disposable gloves

$665.26

Communications: website software subscriptions, banner, postcards, Mailchimp, Iwindsurf

$548.69

Tools--trashbags, knives, sanding discs, inner tubes, scissors, pin punches, spring, knives, cutter, cutoff wheels, cotterpins,  riveter parts, screwdriver, socket adapters, pickup tool, mirror

$265.75

Taxes--DMV fees

$40.00

Total:

$34,867.22

Dues News:  Regular dues income for June looks very good, probably because the great weather inspired lots of new sailors.

VOTES

Issue

Move

2nd

Unanimous Approval

Proposed change to bylaws: move to change the bylaws under Article X: Disciplinary Action. Section 2. Initiation of Disciplinary Action: subsection (b) long-term suspension until disciplinary hearing. There is a loophole here that needs to be closed. It was suggested to us by a lawyer the club has used in the past. The words of Joel’s proposal are in red.


(b) long-term suspension until disciplinary hearing. In the case of serious infractions, any Executive Officer may suspend the sailing privileges of any club member until an Executive Committee disciplinary hearing can be held. He/she may do this at the time of an incident at which he/she is present, or if notified of it by a day leader or if he/she has reasonable cause to believe a serious infraction occurred. If a day leader feels that the seriousness of an infraction which occurs while he/she is on duty warrants a heavier penalty than a 36 hour suspension, he/she should, at the earliest opportunity, contact an Executive Officer to request that he/she take further action.


https://cal-sailing.org/images/stories/files/club_docs/bylaws_020507.pdf

With- drawn

   

Motion to approve a joint Sr. Windsurfing Project proposal for Manish Devana, Angus Green, and Evangel Davis - training CSC day leaders on motorboat operations.

PK

WS

Yes

Motion to approve Sr. Project proposal for Peter Sinka - Senior Dinghy Fast Track

JB

RA

Yes

Motion to approve Sr. Project proposal for Christina Polito Halter - Organize girl scouts for one day of lessons in sail dinghies

JB

PK

Yes

Treasurer’s Report approve the expenditures

LD

JB

Yes

Motion to close the meeting

PK

WS

Yes

GMM minutes 05-28-2017

Cal Sailing Club - General Membership Meeting Minutes

Meeting Date: May 28, 2017

Start Time: 6:45 pm

End Time: 7:03 pm

Location: CSC Yard

ATTENDANCE

Title

Name

Code

Present

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

OFFICER REPORTS

Commodore: Greetings! We received our grant! it’s what keeps us running. A big part of growing the club is word of mouth, tell people about the club and tell them to join. Membership numbers are down from a few years ago. Steffano is chairing the outreach committee.

Who lives in Berkeley? We could use your help, contact your local representatives on the City Council and the Mayor. Write them a letter telling them to make dock replacement a priority.

Jacqui Zechar is our new Co-Port Captain. Anthony Lunnis is stepping down as Port Captain, we’d like to thank him for all of his service to the club.

Promote June Fast Track and California Boating Card requirement

Vice Commodore: Today’s open house had 255 attendees. We have many more events planned.

Third Vice: There is a lot going on with keelboats. The keelboat shed has been rebuilt and painted and has custom built shelves. Daisy has been repainted, Portugal Princess is next up for paint. Nick Goyhenetche deep cleaned and powerwashed all the keelboats. The boats look better than they have in years. Pomodoro is due for standing rigging. Both merits are getting running rigging.

Rear Commodore: Instruction is off to really good start this season. First Fast Track made 9-10 juniors. Second Fast Track coming. Keelboat program is going great. Adv. Dinghy is going strong. Robert helping on a project to publicize what is needed to attain Junior and Senior ratings.

First Vice: The season is in full swing. All boats were seaworthy a month ago, so try to make sure everyone is aware that the dinghy need maintenance all the time. There is a new Yahoo group for Dinghy Repair. We have a new JY15 and now have a fleet of 8.

Second Vice: windsurfing season is going well. Boards, gear, and carpet.

Locker Lady Cindy who is in charge of the containers: New carpet comes on Thursday. Need strong people to help lay the carpet at 9AM Thursday.

Secretary: Our AED located in the clubhouse behind the desk has been checked and it is fully functioning.

Treasurer:

Annual Statement of Financial Condition May 1 2017

As of May 1st we had $35,896 in the bank, and our property was worth $480,145

(depreciated book value). Cash was down $26,671 from 5/1/16, property was up

$20,123. This statement was prepared without audit from the club’s books.

Income 5/1/16 - 4/30/17

 

Regular memberships

$144,450

DBW grant—3 RS Quest sailboats, 12 novice windsurf boards & sails

$40,000

Donations (employer matching, private, escrip), surplus equipment sales (RS Vision sailboat, Honda 2.3 hp outboard, sewing machine, keelboat equipment), credit card cash rewards

$19,084

Windsurf locker memberships

$11,380

UC workstudy reimbursement

$6,589

Total Income

$221,503

Spending 5/1/16 - 4/30/17

 

Dinghies--2 RS Quest dinghy sailboats, spare masts (Quest Venture & RS 500), caulk, blocks, line, stops, hook, cleats, sail repair tape, strap, bag, twine, dinghy dolly wheels, hiking sticks, shock cord, parts for Venture rudderheads, dinghy dolly tires & tubes, white electrical tape, shroud adjuster covers, shrouds, alcohol, fasteners, drain plugs, stay adjusters, shackles, cotter pins, clips, pump, thimble, cotter rings, U-bolts, rings, sail repairs, traps, spinnakers, Laser mast top sections, rudderblades, gelcoat repair kit,

release fabric, primer, pins, bobbin, shroud adjusters, sail lube, ring & carabiners for sling, plastic strip, deadend eyestraps, anchor bag materials, mast tangs, Bahia roll bar, paddles, tiller extensions, grommet kit, binder, shock cord, telltales, lights for racing buoys, chain, velcro, gorilla tape, aluminum tubing and foam grips for tiller extensions, stainless rod for Vision rudder, materials sail cover repairs, sail repair, JY15 parts: 4 masts 2 rudderblades 3 rudderheads.

$59,247

Dayleader wages and taxes

$36,988

Windsurf--16 boards, 38 sails, 20 booms, 12 masts, uphauls, epoxy resin and hardener, pumps, shackle, fasteners, sanding discs, pads, alcohol, filler, marking paint, universals, base plates, sail repair tape, harness lines, vent screws, wetsuit glue, spreader bars, hangers, mast shims, grip, standup paddles, solvent, screwdriver, disposable gloves, brushes, foam.

$33,431

Clubhouse and Yard--materials for yard upgrades re-roofing and racks and

keelboat shed upgrade and dinghy container and ping-pong area

improvements, rolling windsurf board racks, DSL service for clubhouse

computer, website fees, portapotty service, garbage and compost service,

propane, board hospital supplies, ping-pong/dartboard project parts, pens,

binder divider pages, compost bin, towels, snacks, rat traps, bait, dump fees,

oil, trashbags, paper towels, forks, dish soap, gloves, cutoff wheels, jigsaw

blades, lights, powercord, ping pong balls, pineapple, microwave oven,

Iwindsurf subscription for clubhouse computer, hose, earmuffs, washers,

electric cord plug, electric cord, cups forks plates bowls, hooks, black light

bulbs, shears, bits, paper for clubhouse printer, used computer for clubhouse,

mirror, carpet, fasteners, display for kiosk, spray, markers, tape, chain,

sandpaper, popsicle sticks, fridge locks, lights, cord, coveralls, bits, allen keys, glue.

$31,179

Insurance--general and marine liability insurance 4/14/17 - 4/14/18, US

Sailing membership required for insurance, property insurance, directors and

officers insurance, workers compensation insurance.

$17,994

Activities--First Aid Training, food for Open Houses and General

Membership Meetings and parties and retreat and workparties and lesson

BBQ's and Fast Track dinners seminars clinics and racing dinners, lesson

snacks, cruise dock fees, room rental for Senior Skipper Study Group

$16,764

Keelboats--bottom paint for Daisy, 4 Commander jibs, 1 Merit Genoa,

keelboat engine parts, repair supplies, spinnaker poles, wiring supplies,

inflatable dinghy repair kit, fasteners, cable, swages, hatch cover, clevis pin,

mix sticks, color code tape, fiddle block, T track stop, T-ball tang plugs,

batteries for SOS lights, gelcoat crack fix kit, paint preservative, wire

brushes, wrench, sandpaper, winches, hull cleaning, cotter rings, blocks,

shock cord, lube, lanyard, shackle, splice, sail repairs, splices, used dinghy,

shackles, gel coat, track and stops, chain, fuel connectors, caulk, clamp, fuel

filter, boat hook tips, resin syringes, resin pump, resin, hardener, wind vane

light, swages, bilge pump parts, fasteners, cleaner, fuel stabilizer, fuel

siphon, binder, gloves, oil, tags, engine mount gas springs, winch cap, plastic

board, battery, sail repairs, postage return parts, fiberglass and painting

supplies, fuel line parts.

$13,387

City of Berkeley--rent on clubhouse and yard space

$10,719

Use tax on wholesale purchases, sales tax, DMV registration, corporate

statement filing fee, Berkeley business license.

$9,710

Safety Equipment: 50 loaner wetsuits, 15 sets loaner foul weather jackets and

bibs, marking paint, antennas, spare binoculars, VHF dayleader radios,

knives for dayleader PFD's, First Aid kit supplies.

$8,144

Bank--credit card processing, bank fees

$4,188

Rescue skiffs--skiff engine parts, hose for skiff pump, skiff cleats, throw line,

cotter rings, straps for low tide skiff, bolts, nuts for skiff steering gear,

screws, sprays, loctite, shift throttle cables, cap, filter, steering cable,

tachometer/hour meters, remote control gear throttle, bow light, fuses,

warranty, gas for skiff, tow line snaps, fuses for skiff lights and radio, seat,

fuel, engine parts, failed skiff engine evaluation labor, parts for low tide

rescue skiff upgrades, wheels for sketchmobile, engine stand supplies, steer

cable boot, tow ropes, parking meter for engine errand

$3,227

Tools-swage tool, saw blade, drill press parts, screwdriver, broom, tape

measure, scissors, screwdrivers, wrenches, cordless drills, respirators, trash

can, hammer, torches, propane, buckets, saw, shop vacuum filters, circular

saw, driver set, tape measure, circular saw blades, drill bits, drill chuck,

workbench, vise, knives, swages, air pump, square, sanding belts, discs,

picks, cotter puller, brush, knife, screws, nuts, sanders, discs, grease,

scissors, pliers, hacksaw, hacksaw blades, screwdrivers, drill bits, hex keys,

bit kit, hangers, hooks, wire brushes, file, paper towels, rotary tool, hose for

shop vacuum, cutoff wheels, backing pad, power washer, hole punch,

sharpener, sandpaper, threadlock, grommet punches, socket set, strap

wrench, ratchet extension, pickup tools, grease, jigsaw, blades, sand discs,

sanders, drill/tap sets, trashbags, concrete, sanding belts, 2 cycle oil,

bumpers, allen keys, rope cutter, warranty, T bar, carabiner, gloves.

$3,158

Accident expense--copay urgent care

$40

Total Spending

$248,174

Budget for Next Fiscal Year

The budget for next fiscal year is based on the following expectations:

  • membership dues will increase slightly (3%) due to outreach
  • no repeat of large donations
  • decrease in UC workstudy reimbursements
  • free First Aid training for fewer dayleaders and cruising skippers
  • three new dinghies and two new outboard motors for rescue skiffs, fewer masts and sails
  • new boards and sails for windsurf fleet, but fewer than last year
  • haulout and deck repairs for one keelboat, new rigging, fewer sails and parts
  • no change in dayleader wages and taxes
  • no major upgrades to clubhouse/yard facilities
  • less new loaner gear and tools

If the income expectations improve, XComm can approve increases in approved spending.

Budget for Fiscal Year 2017-2018 vs. actual from Fiscal Year 2016-7

   

FY Budget

(DBW funds included in

budget)

Actual 2016-7

Expected Income

     
 

Memberships (Regular and windsurf locker)

$160,000

 

$155,830

 

DBW reimbursement

$40,000

$40,000

$40,000

 

UC Work-Study Reimbursement

$5,000

 

$6,589

 

Donations, surplus sales, interest, etc.

$0

 

$19,084

 

Total Income

$205,000

 

$221,503

Authorized Spending

     
 

Club activities

$15,000

 

$16,764

 

Dinghies and Rescue Skiffs

$53,000

$28,000

$62,473

 

Windsurfing

$26,000

$5,000

$33,431

 

Keelboats

$21,000

$7,000

$13,387

 

Dayleaders

$38,000

 

$36,988

 

Clubhouse and Yard

$15,000

 

$31,179

 

General Overhead

$45,000

 

$53,953

 

Total Spending

$213,000

 

$248,174

 

VOTING GMM

With 65 members present, a quorum of at least 10% of the club’s voting membership was established.

Issue

 

Anyone planning on running for an excomm office?

No

Approval of all excomm members.

Unanimous

 

Big thanks to everyone who worked hard for the club!

 

Excomm minutes 05-28-2017

Cal Sailing Club - Executive Committee Minutes

Meeting Date: May 28, 2017

Start Time: 6:20 PM

End Time: 6:38 PM

Location: CSC Clubhouse

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

OFFICER REPORTS

Commodore: continued communication with City of Berkeley in regards to fixing the dock.

Vice Commodore: 255 people attended the open house today. We need to be scale back our expenses a bit.

First Vice Commodore: acquired a great condition JY15 for $1700. It will be boat #8. Need more JY15 repairs. It’s peak sailing season, and it’s important to make sure the maintenance is being done. Boats are frequently put away with minor issues that should be fixed before they become bigger problems. There is a new Yahoo group for dinghy repair, which currently includes a brief to-do list. Club members can find it by logging into their yahoo account, searching for cal-sailing-dinghyrepair and hitting the + Join Group button or just sending a blank email to cal-sailing-dinghyrepair-subscribe@yahoogroups.com

Second Vice Commodore: New gear, carpet coming this week, and trips are planned.

Third Vice Commodore: Keelboat shed, custom built shelves, and organization are almost done. Daisy’s haul out went well. Portugal Princess haul out for bottom job and paint is next. Pomodoro is getting new standing rigging, the Merits are getting new running rigging. Thanks to Nick Goyhenetche and crew for deep cleaning and power washing the keelboat fleet. The boats look better than they have in years.

Port Captain:

  • We have two new work study hires, Junaid Maknojia and Carolyn Van Zeijts, who are scheduled to start in the next couple weeks. The site did not allow me to send them an offer yet, but I'll try again. They are both trained already, but also both are traveling.
  • There are still gaping holes in our schedule, due to all day-leaders' summer travel, currently being covered primarily by VDL's. Willy also is interested in day-leading again, and is available this summer.
  • Several new VDL's were trained in the past few weeks: Ryan Adler, Bill Wood, Yaara Guetta, Pearl Wu, and Kevin C, and have been added to the pool of VDL's who receive emails on gap days.
  • Finally, I'm editing the DL training manual this week, will run a copy by you all when it's done.

Rear Commodore: season is going strong with Fast Tracks, Keelboat Lessons, and Advanced Dinghy Lessons. The June 5-9 Fast Track coordination will be shared by John Bongiovanni, Ryan Alder, and Lydia Lopez. Advanced wind surf lessons start soon.

Treasurer:

As of 5/28/17 we have $56,196.22 in the bank, up $13,808.91 from last regular report 4/23/17.

Income 4/24 - 5/28/17

 

Regular memberships:

$23,602.42

Donations: member donations (including windsurf area renovations), Amazon Smile, escrip

$8,797.09

Windsurf locker memberships:

$4,480.00

Total:

$36,879.51

Spending 4/24 - 5/28/17

 

Insurance--marine liability premium 4/14/17 - 4/14/18, convenience payment fee

$5,889.95

Windsurf--20 novice sails

$4,121.10

Dayleader wages, taxes, and payroll processing

$2,635.03

Keelboats--bottom paint Daisy, supplies Daisy haulout, keelboat engine parts, paint, thinner, hose clamps, hull cleaning, stanchion, J dock supplies, fasteners, lightbulbs, keelboat cleaning supplies, food for workparty

$2,526.78

Clubhouse and Yard--supplies for keelboat shed renovation and pingpong area upgrades, shelves for dinghy supplies container, computer for clubhouse TV, fridge gasket, defrost thermostat, portapotty service, DSL service, dish soap, extension cord, all-thread, superglue, bolts nuts, hot cups, computer cable, fence wheel, washers, bolt, spacers, snacks, propane hose, propane, coffee, pingpong balls, charger

$2,080.97

Dinghies--JY15, Laser parts, parts for mainsheet swivel adapter for Quest, clevis pins, Venture dolly wheels

$1,807.79

Activities and Teaching Expenses--food for OH 3/26, parties, Fast Track dinners, & Thurs nite racing; tubing for racestart system

$1,339.11

City--rent

$918.75

Credit card payment fees

$677.28

Skiff--steer cable boots, parking meter for engine errand, tow ropes, gas

$258.80

Communications: website software (Smugmug, mailchimp, CB Subs)

$201.38

Taxes--DMV registration fees, sales tax on JY15

$194.00

Tools--rotary tool, chop saw, extension cord, tape measure, chisels, punches, hacksaw blades, bits

$192.29

Safety equipment--VHF radio battery, first aid kit supplies, fire extinguishers brackets signs, propane alarm

$184.87

Office supplies: tax software

$42.50

Total:

$23,070.60

 

APPOINTMENTS

John Bongiovanni appointed to chair the Operating Rules Committee.

VOTES

Issue

Move

2nd

Unanimous Approval

Motion to approve the expenditures listed in the Treasurer’s Report

JG

JC

Yes

Proposed Senior Project for Alessandro Buzzatti  - Administer the boating test for two sessions to meet 10 hour requirement

JB

PN

Yes

Motion to vote in Jacqui Zechar as co-port captain

JG

JZ

Yes

Motion to close the meeting

JG

JC

Yes

 

Excomm Minutes: 2017-04-23

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: April 23, 2017

Start Time: 6:09 PM

End Time: 6:18 PM

Location: CSC Clubhouse

 

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Joel Gussman

JG

N

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Donnie Schultz

DS

N

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Pilar Schmidt

PS

Y

 

OFFICER REPORTS

 

First Vice Commodore: The replacement for the damaged Quest has arrived and setup of the new boat is nearly complete.

 

Second Vice Commodore: Normal seasonal attrition of gear, but plenty of repairs underway and we have plenty of replacements. A lot of congestion on the second dock, as expected.

 

Third Vice Commodore: Keelboat shed rebuilding is complete!  Shelves need building and then we can finally get our stuff out of the 1st vices' way. Daisy is at KKMI for a bottom job and we're are going to try to touch up some of the scratches on the topsides while she's out.

 

Port Captain: We have two new paid day-leaders from UC. One needs to complete skiff training. The other will be interviewed tomorrow.

 

Rear Commodore: The first Fast Track is May 1, coordinated by Ryan Lucus. We have five fast tracks scheduled this summer and four have coordinators. We still need a coordinator for the second Fast Track, June 5-9.

 

Secretary: I attended the meeting for the Parks and Waterfront Commission concerning the applications for free berths. It was a success, we have our berths. We’d like to welcome Carolyn Brown, who will be joining Excom as Co-Secretary.

 

Treasurer:

We have $42,387 in the bank, up $2,791 from the last Treasurer’s report for the 4/2 meeting.

Income 4/3 - 4/23/17

 

Regular memberships:

$5,878.30

UC Workstudy reimbursements

$726.80

Surplus equipment sales: outboard motor

$600.00

Windsurf locker memberships:

$560.00

Total:

$7,765.10

Spending 4/3 - 4/23/17

 

Keelboats--Commander 110% and 140% jibs, keelboat engine parts, fuel line primer bulbs and filters, epoxy filler, lamps

$2,266.60

Clubhouse and Yard--supplies for keelboat shed renovation, garbage service, DSL service, cocoa, water filter, supplies for ping pong area project, computer cable

$1,093.58

Taxes--use tax on wholesale purchases, DMV registration fees

$693.00

Activities and Teaching Expenses--food for OH 3/26

$310.09

Dayleader wages, taxes, and payroll processing

$208.29

Credit card payment fees

$192.92

Tools--rope cutter, warranty, T bar, carabiner, drill bit

$129.15

Skiff--oil filter, oil, steering cable boot

$58.21

Dinghies--ship back unneeded flotation, return carabiner

$22.55

Total:

$4,974.39

 

Proposed budget for FY 2017-8:

   

FY Budget

DBW included

Expected Income

   
 

Memberships (Regular and windsurf locker)

$160,000

 
 

DBW reimbursement

$40,000

$40,000

 

UC Work-Study Reimbursement

$5,000

 
 

Donations, surplus sales, interest, etc.

$0

 
 

  Total Income

$205,000

 

Authorized Spending

   
 

Club activities

$15,000

 
 

Dinghies and rescue skiffs

$53,000

$28,000

 

Windsurfing

$26,000

$5,000

 

Keelboats

$21,000

$7,000

 

Dayleaders

$38,000

 
 

Clubhouse and Yard

$15,000

 
 

General Overhead

$45,000

 
 

  Total Spending

$213,000

 

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve the expenditures listed in the Treasurer’s Report

PK

JL

Yes

Motion to approve spending up to the limits of the budget in the treasurer’s report

PK

PS

Yes

Proposed Senior Project for Ryan Lucus - Fast Track coordinator for May FT

JB

ZS

Yes

Proposed Senior Project for Jack Chen - video on rigging a Quest, start to finish, including inspecting it, putting it in the water, rigging full main, reefing, un-reefing, and taking it out of the water.

JB

JL

Yes

Motion to give Dan Zaslavsky permission to organize out-of area dinghy cruise to Angel Island, with the following safety parameters, listed below

JL

ZS

Yes

Motion to vote in Carolyn Brown as temporary secretary

PS

JL

Yes

Motion to close the meeting

CB

PS

Yes

 

Safety Precautions for Dinghy Cruises in the Keelboat Cruising Area:

 

  1.   Every participant of the cruise is required to have a radio, whistle, flashlight and a wet suit.
  2.   A motorized boat will accompany the cruise to carry provisions and lend assistance if necessary.
  3.   Every participant sailing on a dinghy will be either a senior or an extremely advanced junior skipper.

 

Excomm Minutes: 2017-04-02

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: April 2, 2017

Start Time: 6:11 PM

End Time: 6:23 PM

Location: CSC Clubhouse

 

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Pilar Schmidt

PS

Y

 

OFFICER REPORTS

 

Vice Commodore: Last Open House went well, we had about 180 people. The Bay Festival has been scheduled for April 8th. From 12 - 4 pm we’ll be running keelboats out of J-dock, and from 12 - 3 pm dinghies will go out of the CSC dock. We’re expecting heavy turn-out at the Bay Festival Open House. The Banquet Chair has been great at staying on budget, we’ve been really happy with her work. With Fast Tracks starting in May, we are on budget for providing all the food.

 

Port Captain: We have one new hire, Aaron Parris, a physics major. He still has to go through the admin process to be officially hired, but I interviewed him this week and he seems like a good match for dayleader. We have trained two new VDL’s, one who may be interested in covering Mondays. Right now we’re breaking up the shifts on the weekends, because those shifts are really long, and we’re hoping that bringing in some new VDL’s will help with that. We have one more possible dayleader hire who will be interviewed soon.

 

Rear Commodore: We continue to make progress on the Senior Keelboat program. We have a draft revision to the Senior Study Group curriculum, and the next area to focus on is how to move advanced students more quickly through the process. At this  point, we have a number of instructors for Wednesday evening lessons.

 

Treasurer:

 

We have $39,596.60 in the bank, down $1,695.09 from the Treasurer’s report for the 3/19 meeting.  We’ve received donations that have boosted income above the figure expected in our budget.  Total expenses are on track with the budget.  Regular membership income for March was around the average for the last five years.   

 

Income 3/20 - 4/2/17    

Donations: employer donations, escrip    $10,052.97

Regular memberships:    $6,665.00

Windsurf locker memberships:     $3,640.00

UC Workstudy reimbursements    $464.82

Surplus equipment sales: sewing machine, keelboat equipment    $162.00

Total:    $20,984.79

 

Spending 3/20 - 4/2/17    

Insurance--liability insurance premium 4/14/17 - 4/14/18    $6,588.00

Windsurf--8 sails, 12 masts    $6,370.90

Clubhouse and Yard--rolling windsurf board racks (David Wang),  supplies for keelboat shed and ping pong area, bike pump, fruits, kitchen supplies, propane 30 gallons, mortar, knife blades, hitchpins, washers, portapotty service    $4,411.04

Dayleader wages, taxes, and payroll processing    $1,938.86

Keelboats--balance due on 2 Commander 110% jibs and 1 Merit Genoa, fuel hose, PB Blaster    $1,378.49

City--rent    $918.75

Communications: 3 years' website hosting, mailchimp monthly fee, poster for Thurs nite racing    $441.59

Credit card payment fees    $239.16

Taxes--DMV fees    $134.00

Tools--skiff fender buoys, air compressor hose, tire inflator, screwdriver    $120.28

Skiff--gas, parts for engine, stand, sketchmobile    $107.19

Activities and Teaching Expenses--speaker for racestart system    $46.57

Dinghies--refund on shipping dinghy sails, postage Quest cockpit floor samples    -$14.95

Total:    $22,679.88

 

Budget and Spending to Date as of 4/2/17

       
   

2/12 - 4/30/17 Budget

2/12 - 4/2/17 Actual

Remaining

Actual as % of 2/12 - 4/30 budget (we're at 63% of end of FY)

Expected Income

       
 

Memberships (Regular and windsurf locker)

$25,000

$20,613

$4,387

82% of budget

 

DBW reimbursement

$0

$0

$0

 
 

UC Work-Study Reimbursement

$1,000

$537

$463

54% of budget

 

Donations, surplus sales, interest, etc.

$0

$10,483

-$10,483

 
 

     Total Income

$26,000

$31,633

-$5,633

122% of budget

Authorized Spending

       
 

Club activities

$3,000

$793

$2,207

26% of budget

 

Dinghies and rescue skiffs

$11,000

$5,705

$5,295

52% of budget

 

Windsurfing

$9,000

$6,500

$2,500

72% of budget

 

Keelboats

$9,000

$3,098

$5,902

34% of budget

 

Dayleaders

$6,000

$2,838

$3,162

47% of budget

 

Clubhouse and Yard

$3,000

$5,310

-$2,310

177% of budget

 

General Overhead

$9,000

$10,783

-$1,783

120% of budget

 

     Total Spending

$50,000

$35,026

$14,974

70% of budget

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve the expenditures listed in the Treasurer’s Report

DS

JC

Yes

Proposed Senior Project for Nick Goyhenetche, organizing  club members in powerwashing keelboats

JG

JC

Yes

Motion to approve a dinghy cruise led by James Clarkson around Alcatraz Island

DS

LL

Yes

Motion to allow Joshua Leihe, Seamus Vanecko, and Mark Playsted to organize dinghy cruises in the Keelboat Cruising area this season, with the following safety parameters, listed below

JC

DS

Yes

Motion to give Joshua Leihe permission to single-hand keelboats

JC

PS

Yes

Motion to close the meeting

PK

JL

Yes

 

Safety Precautions for Dinghy Cruises in the Keelboat Cruising Area:

 

1.   Every participant of the cruise is required to have a radio, whistle, flashlight and a wet suit.

2.   A motorized boat will accompany the cruise to carry provisions and lend assistance if necessary.

3.   Every participant sailing on a dinghy will be either a senior or an extremely advanced junior skipper.

Excomm Minutes: 2017-03-19

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: March 19, 2017

Start Time: 6:29 PM

End Time: 6:39 PM

Location: CSC Clubhouse

 

ATTENDANCE

 

Title

Name

Code

Present

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Pilar Schmidt

PS

Y

OFFICER REPORTS

 

Vice Commodore: Open House next week! With another Open House two weeks after, on April 8th.

 

First Vice: We fixed up our JY fleet in preparation for races starting on March 23rd.  Thanks to everyone who showed up to fix boats!

 

Port Captain: We hired a new dayleader, Abby, and we’re interviewing two more. We’re in the process of getting more shifts covered.

 

Second Vice: We have new gear coming!

 

Third Vice: The keelboat shed is almost completed, so we’ll be moving on soon to Daisy’s bottom job.

 

Rear Commodore: We're getting ready for the season with Fast Tracks, Advanced Dinghy, and Ground School on Saturdays in the plan. Some progress on the keelboat instruction side, and a lot of will and energy on the part of the cruise skippers to fix it.

 

Commodore: I attended the California Department of Boating and Waterways meeting up in Eureka on March 7 and 8th. I learned some really helpful things. The most important thing is that California is phasing in its California Boater Card requirement in order to use any boat with a motor (sketch skiff, skiffs, keelboats, etc.). To get the card you must pass a written test and pay $10 per person for a lifetime. For a limited time the test is free on the DBW website. So all dayleaders, Keelboat Seniors, and Cruising Skippers should get their license now.  More information can be found at

http://dbw.parks.ca.gov/?page_id=29373

 

Secretary: The Waterfront Commission Meeting has been moved to April 12th, at 7 pm. It’s a public meeting, if anyone would like to come.  I will be presenting about CSC’s free berth application to the city.

 

Treasurer:

 

We have $41,291.69 in the bank, down $1,698.51 from the last regular Treasurer’s report for the 2/12 meeting.

Income 2/13 - 3/19/17

 

Regular memberships:

$9,188.33

Windsurf locker memberships:

$1,120.00

credit card rewards

$200.00

UC Workstudy reimbursements

$71.75

Surplus equipment sales: keelboat parts

$68.00

Total:

$10,648.08

Spending 2/13 - 3/19/17

 

Dinghies--1 RS Quest main, jib, & spinny; RS Quest rudder, 4 RS Quest mainsheet cleats, (2) RS Venture mains & jibs, (2) RS 500 mains & jibs, Laser bailer parts and flotation, spinnaker repair tape, line

$5,578.60

Keelboats--Deposit on 2 Commander 110% jibs and 1 Merit Genoa, parts for Honda 5 hp, Merc, dive six hulls 2/11/17

$1,719.13

City--rent for yard space

$918.75

Dayleader wages, taxes, and payroll processing

$899.25

Clubhouse and Yard--DSL service for clubhouse computer, electrical supplies, snacks, hot chocolate for clubhouse, supplies for keelboat shed, portapotty service, light, parts for sewing machine, paint, hex keys, screws, battery, wire, markers, lighters, aspirin, paper towels, trashbags, cleanser, copies of OH handout, Mailchimp fee for emails

$898.46

Activities and Teaching Expenses--food for Kahlen Bros farewell party and JY fixit party, less refund on room rental security deposit Sr Skipper Study Group, food, soda, water for OH 2/12/17, GMM 2/19/17

$746.77

DBW conference--airfare, car rental, food

$724.63

Credit card payment fees

$248.85

Skiff--Honda 2.3 engine parts, wheels for sketch skiff, alcohol, acetone, trailer connector

$176.38

Windsurf--foam sealant, 600 disposable gloves, 144 brushes

$129.50

Tools--engine oil pump, parts for sew machine refurb, multimeter, pulley for drill press, riveter parts, riveter

$114.95

Taxes--DMV registration fees

$104.00

Safety equipment--knives for dayleader PFD's

$87.32

Total:

$12,346.59

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve the expenditures listed in the Treasurer’s Report

JG

JC

Yes

Motion to close the meeting

JG

JC

Yes

GMM Minutes: 17-02-19

Cal Sailing Club - General Membership Meeting Minutes

 

Meeting Date: February 19, 2017

Start Time: 6:07 pm

End Time: 6:18 pm

Location: CSC Yard

 

ATTENDANCE

 

Title

Name

Code

Present

Co-Commodore

Stephanie Evans

SE

Y

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Pilar Schmidt

PS

Y

 

OFFICER REPORTS

 

Vice Commodore: Greetings! We’ve cleared out an area in the windsurfing yard, in the shelter where the windsurfing sails are stored, so that we have a dry place in case it starts raining. We have Thai curry with chicken make by our lovely volunteer Ashley. The first Open House of the season was excellent and we hope to continue the season strong.

 

First Vice: Hopefully the dinghies have all been sailing without falling apart.  We’re getting some new sails and we’re still working on the dinghy container. A dinghy repair workshop will be coming soon.

 

Second Vice: Repairs are continuing, and we will be having a planning meeting next month for windsurfing 2017.

 

Third Vice: The keelboat shed is moving along, and we’ve ordered three new sails. Daisy will be coming out for a bottom job.

 

Secretary: We just checked our AED, located in the clubhouse behind the desk, and it is fully functioning. Open House flyers for this year are in the clubhouse - feel free to grab some and distribute them around the Bay Area!

 

Commodore:

Joel Gussman: Our commodore Steph is stepping down after many months of being co-commodore. Thank you Steph, for your many years of service to the club.

 

We’ve created a Membership Committee, chaired by Stefano Maffulli, to coordinate efforts to increase membership at the club and get our numbers back up to 2014 levels. We’ve also connected with an organization that does promotional videos for nonprofits, who Mike Sherrell will be working with. Anyone who would like to help out with tabling, advertising, or who has skills in these areas, should contact Stefano Maffulli (smaffulli@gmail.com). One thing that any member can do is go review us online! On Google, Yelp, or Facebook. And the most important thing is to bring a friend down to the club.

 

Tiago Forte has been appointed as the new Youth Ride Chair.

 

The DBW meeting is coming up in Humboldt, which I will be attending. The City Waterfront Commission will be meeting March 8th from 7 - 9 pm to review our application for free berths from the city. Our secretary Pilar will be going, and anyone else who wants to is welcome to attend. I also will be meeting with the city to discuss the upcoming construction of the Bay Trail.

 

Our next Open House is March 26th.

 

Sophie Horiuchi is stepping down as Port Captain, we’d like to thank her for all of her service to the club.

 

Stephanie Evans: Thank you to Joel for stepping up, he’s done a great job the last 6 months working with me, and will do an awesome job by himself. Thank you to him and to all of Excomm!

 

Treasurer:

 

Quarterly Statement of Financial Condition February 1 2017

 

As of February 1st we had $35,157 in the bank, up $16,172 from the start of the fiscal quarter, November 1st.  We also expect $9,004 more reimbursement on our 2016 grant from the Division of Boating and Waterways for the 3rd RS Quest.

 

Income 11/1/16 - 1/31/17

 

DBW grant reimbursement for 2 RS Quests, 12 beginner windsurf boards and sails

$30,996

Regular memberships

$10,408

UC workstudy reimbursement

$1,890

Donations, credit card cash rewards

$229

Total Income

$43,523

 

Spending 11/1/16 - 1/31/17

 

Dinghies--JY15 parts (4 masts 2 rudderblades 3 rudderhead/tillers), roller furling gear, line, sail track lube, sail repair tape (kevlar reinforced), telescoping paddles, rope dip, trapeze harnesses, steel for Vision rudder pin, shackles, carabiner, eyesnap, labels, spare magnet for thickness gage, clips for bungee cord, pintle, spindle

$6,997

Dayleader wages and taxes

$6,320

Clubhouse and Yard--supplies for new racks, supplies rebuild keelboat shed steps, fridge locks, lights, cord, coveralls, bits, allen keys, glue, portapotty service, cups bowls, spoons, knives, forks, snack, paper towels, oil, napkins, salt, DSL service for clubhouse computer, propane, garbage service, concrete, cords, velcro straps, coffee, microphone, painting supplies, ping pong balls, dump fees, safety tread for clubhouse steps, projector, lube, screws, wireless device, keypad doorlock for dinghy container

$4,175

City of Berkeley--rent (3 months)

$2,713

Windsurf--10 booms, 10 harness lines, 10 uphauls, 6 mast shims, 3 cans grip, 4 standup paddles, sail repair tape

$2,372

Activities--food for lesson BBQ's, OH 11/6/16, GMM (and prizes) 11/2/16, retreat, and parties; room rental and refundable deposit Sr Skipper Study Group

$1,375

Rescue skiffs--skiff engine parts and evaluation labor, parts for low tide rescue skiff upgrades, gas for skiff

$1,254

Taxes: Use tax on wholesale purchases, Berkeley business license

$749

Keelboats--keelboat engine parts, swage, cable, caulk, screws, hull cleaning

$447

Bank--credit card processing, bank fees

$446

Tools-socket set, strap wrench, ratchet extension, pickup tools, grease, jigsaw, blades, sand discs, 2 sanders, drill/tap sets, trashbags, concrete, sanding belts, 2 cycle oil, bumpers, allen keys

$296

Insurance--US Sailing membership required for insurance

$165

Safety Equipment: spare binoculars

$40

Total Spending

$27,350

 

Big thanks to everyone who worked hard for the club!

 

NON-VOTING GMM

Excomm Minutes: 2017-02-19

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: February 19, 2017

Start Time: 5:32 pm

End Time: 5:40 pm

Location: CSC Clubhouse

 

ATTENDANCE

 

Title

Name

Code

Present

Co-Commodore

Stephanie Evans

SE

Y

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Pilar Schmidt

PS

Y

 

OFFICER REPORTS

 

Vice Commodore: We’ve got another Open House and our first Fast Track coming up soon! We submitted a press release for the last Open House, on Feb. 12th, and will look at doing it again. David Fraser’s questionnaire went out and we collected a lot of responses, which will be used to figure out how we can attract members.

 

First Vice: We ordered four sets of sails, two for the RS Ventures and two for the RS 500’s.

 

Second Vice: We will be having a planning meeting next month for windsurfing 2017.

 

Third Vice: The keelboat shed is moving along, and we’ve ordered three new sails.

 

Commodore: We will be meeting with Roger Miller, from the city, to discuss upcoming construction of the Bay Trail.

 

Secretary: No report

 

Treasurer: (Please see 2/19 GMM Minutes for Quarterly Report)

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to accept the donation of a powerboat and trailer, subject to Peter Kuhn’s approval, to be stored and repaired at PK's house, then sold to raise money for the club

PK

PN

Yes

Motion to approve a lifetime membership for Sophie Horiuchi, who has stepped down from Port Captain following many years of great service to the club

SE

DS

Yes

Motion to approve a lifetime membership for Stephanie Evans, who is stepping down from Commodore after several years of dedicated service to the club

PK

JL

Yes

Motion to close the meeting

SE

JL

Yes

Excomm Minutes: 2017-02-12

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: February 12, 2017

Start Time: 5:03 pm

End Time: 5:41 pm

Location: CSC Clubhouse

 

ATTENDANCE

 

Title

Name

Code

Present

Co-Commodore

Stephanie Evans

SE

N

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Donnie Schultz

DS

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Pilar Schmidt

PS

Y

 

OFFICER REPORTS

 

Second Vice: No report

 

Third Vice: We’re still working on the keelboat shed, and planning on getting Daisy hauled out for a bottom job this winter.

 

Rear Commodore: Saturday lessons are going well and it seems like a good pipeline. We are working on ideas to get more Seniors and provide more instruction this season.

 

Port Captain: We are working to find more dayleaders and are hoping to interview a prospective dayleader next week. Ideally we will hire three, or even four more, so that there’s back-up. Lydia will step up to cover some shifts. We are planning to do some flyering at UC Berkeley, and Lydia and Donnie will work together to make tabling happen, both to attract dayleader candidates and increase awareness on campus about the club.

 

Vice Commodore: We had a great first Open House of the year, with 138 attendees.

 

First Vice: We’re still working on some modifications to the dinghy shed. If more money is allocated to our budget, we will buy back-up sails for the RS Ventures and  RS 500’s.

 

Commodore: I submitted the application for free berths to the city. The acting harbor master says it looks good. He reviewed it with the waterfront manager. The next commission meeting will be held on March 8 from 7 - 9 pm and they will review our request for free berths. Pilar has graciously agreed to attend on behalf of the club. I will be coming back from the DBW meeting which goes from March 7 - 8th. Attending this meeting is a requirement for our grant.

 

Secretary: The Open House flyers have been printed! We’d like to do another run, this time with an image of a windsurfer on one side (or possibly print a separate flyer just with windsurfing info and images). Send us your CSC windsurfing pictures, and come on down to the club to grab some flyers to distribute.

 

Treasurer: (Stella)


Treasurer’s Report

 

As of February 12th we have $42,990 in the bank.  We’ve received DBW’s reimbursement for all of last year’s grant-paid equipment purchases.

 

Income 1/15  - 2/12/17

 

DBW reimbursement

$9,004.47

Regular memberships:

$4,089.00

UC Workstudy reimbursements

$52.00

Surplus equipment sales: keelboat parts

$41.00

Donations:

$13.71

Total:

$13,200.18

Spending 1/15  - 2/12/17

 

Insurance--workers comp premium, liability policy additional premium to add 2 RS Quests and Laser and delete 3 Bahias and Vision

$1,147.00

City--rent for yard space

$918.75

Clubhouse and Yard--keelboat shed repair supplies, portapotty service, toilet paper, DSL service, lock for dinghy supplies container, paper towels, oil, napkins, salt, spraypaint, fasteners, bowls, plates, padlocks, solvent, propane torch, screws, cord, blades, website domain transfer and software subscriptions, postit pad for retreat

$863.21

Dayleader wages, taxes, and payroll processing

$655.01

Activities and Teaching Expenses--room rental and deposit for Sr Skipper Study Group, snax, cables, food for retreat, pizza, snax, supplies for parties, snax

$625.13

Credit card payment fees

$123.31

Skiff--parts for sketchy sketch, 31.6 gal gas

$98.45

Tools--parts for sewing machine refurb, grommeter repair supplies, gloves, allen wrenches, steel, blade, square

$74.28

Dinghies--cleats, pintle, spindle

$53.20

Safety equipment--exchange and warranty on VHF handheld radios

$34.18

Windsurf--alcohol, screwdriver

$18.52

Total:

$4,611.04

 

Proposed Budget for 2/12/17 – 4/30/17

 

   

Budget thru 4/30/17

Expected Income

 
 

Memberships (Regular and windsurf locker)

$25,000

 

DBW reimbursement

$0

 

UC Work-Study Reimbursement

$1,000

 

Donations, surplus sales, interest, etc.

$0

 

  Total Income

$26,000

Authorized Spending

 
 

Club activities

$3,000

 

Dinghies and rescue skiffs

$11,000

 

Windsurfing

$9,000

 

Keelboats

$9,000

 

Dayleaders

$6,000

 

Clubhouse and Yard

$3,000

 

General Overhead

$9,000

 

  Total Spending

$50,000

 

Discussion:

Expect only $25k regular and windsurf locker dues income and $1k UC reimbursements

Reduce activities since only 3 OH's and 1 GMM remain this year

Increase dinghy and rescue skiff budget to cover new sails, motor, and expenses on credit card.

Reduce dayleader budget since only Feb and March payrolls remain,


Budget and Spending to Date for Fiscal Year to Date (FYTD) as of 2/1/17

   

Budget

Actual thru 2/1/17

Actual as % of budget (we're at 76% of FY)

Expected Income

     
 

Memberships (Regular and windsurf locker)

$160,000

$118,341

74% of budget

 

DBW reimbursement

$40,000

$30,996

77% of budget

 

UC Work-Study Reimbursement

$9,000

$5,274

59% of budget

 

Donations, surplus sales, interest, etc.

$5,000

$7,946

159% of budget

 

     Total Income

$214,000

$162,557

76% of budget

Authorized Spending

     
 

Club activities

$22,000

$14,771

67% of budget

 

Dinghies and rescue skiffs

$55,000

$56,317

102% of budget

 

Windsurfing

$32,000

$22,791

71% of budget

 

Keelboats

$15,000

$6,412

43% of budget

 

Dayleaders

$57,000

$33,284

58% of budget

 

Clubhouse and Yard

$25,000

$21,496

86% of budget

 

General Overhead

$48,000

$34,896

73% of budget

 

     Total Spending

$254,000

$189,966

75% of budget

         
 

cash 5/1/16

$62,948

   
 

expected cash 4/30/17

$22,948

   

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to vote in Lydia Lopez as Co-Port Captain, to replace Sophie Horiuchi, who is stepping down after many years of contribution to the club

DS

JC

Yes

Motion to approve Senior Project for Carolyn Brown - Advanced Dinghy Lesson Coordinator

DS

PN

Yes

Motion to appoint Tiago Forte as Youth Chair, to replace Virginia Luchetti, who is stepping down after many years of great work

DS

RA

Yes

Motion to create a Membership Committee

JG

DS

Yes

Motion to appoint Stefano Maffulli as Membership Chair

DS

ZS

Yes

Motion to approve the expenditures listed in the Treasurer’s Report

PK

JC

1 abstention

Motion to approve the proposed budget for the remainder of the fiscal year (through April 30th) and to approve spending up to the amounts listed

PK

JC

1 opposed

Motion to give Will Spargur the ability to designate windsurfing lesson coordinators (who are not seniors) with the ability to give Junior windsurfing tests

PK

JG

Yes

Motion to designate Peter Naulls and Zach Simpson with the ability to give Junior windsurfing tests

PN

PK

Yes

Motion to close meeting

JG

PK

Yes

 

NOTE: Stefano Maffulli, as our new Membership Chair, will be coordinating the efforts of the Membership Committee to increase club membership and marketing in the community. His email address is smaffulli@gmail.com.

Excomm Minutes: 2017-01-30

Cal Sailing Club - Executive Committee Minutes

 

Excomm did not meet in person on 1/30/17, however, we did vote by email on the issue of moving the February GMM date.

 

According to the Bylaws Section 7. Action Without Meeting: Any action required or permitted to be taken by the Committee may be taken without a meeting, if all members of the Committee for all positions currently held shall individually or collectively consent in writing to such action. Such written consent or consents shall be filed with the minutes of the proceedings of the Committee. Such action by written consent shall have the same force and effect as the unanimous vote of such members.

 

Because an announcement for the February GMM had not been sent out or posted at the club as of 1/30, and our By-laws state that notice must be given to all members between 45 and 20 days before the GMM, we voted on moving the date of the GMM a week later, giving us time to announce it with adequate lead time.

 

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to move the date of the February GMM to February 19th, 2017

PS

JL

Yes

Excomm Minutes: 2017-01-15

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date: January 15, 2017

Start Time: 6:10 pm

End Time: 6:35 pm

Location: CSC Clubhouse

 

ATTENDANCE

 

Title

Name

Code

Present

Co-Commodore

Stephanie Evans

SE

Y

Co-Commodore

Joel Gussman

JG

N

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Donnie Schultz

DS

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Peter Naulls

PN

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Sophie Horiuchi

SH

N

Port Captain (co)

Anthony Lunnis

AL

N

Treasurer

Peter Kuhn

PK

N

Secretary

Pilar Schmidt

PS

Y

 

 

OFFICER REPORTS

 

Rear Commodore: Last Saturday for lessons we had seven students and five instructors, which was peak attendance for this winter. We’re going to start ground school every Saturday starting in mid-March. The plan is to have an instructor whose job it is to do it every Saturday.

 

Second Vice: We threw a whole lot of old gear out, and are planning on continuing repairs and repair clinics until the wind picks up. We will be having a windsurfing 2017 planning session in mid-February.

 

First Vice: We’re planning more repair clinics this year, targeted at the JY’s. The dinghy closet is coming along and we are labelling each of the lines according to what the line should be used for.

 

Third Vice: Work is continuing on the keelboat shed, with Kent, Robert, and Sheldon each putting in a lot of effort.

 

Commodore: We got our grant! Coming up next is the application for free berths for our keelboats, which will be submitted at the end of the month. Lydia Lopez will be stepping up to take Sophie’s place as co-Port Captain, likely in mid-February.

 

Proposed 2017 GMM Dates

Sunday February 12th, 6 PM

Sunday May 28th , 6 PM

Sunday August 27th, 6 PM

Thursday November 16th or Sunday November 19th, 6PM

 

Treasurer:

[Stella]

As of January 15 we had $34,401 in the bank, down $2,996 from last Treasurer’s report (below) for 12/18/16 meeting that was cancelled.    

Income 12/19/16 - 1/15/17

 

Regular memberships:

$1,804.30

UC Workstudy reimbursements

$906.83

Donations:

$5.67

Total:

$2,716.80

Spending 12/19/16 - 1/15/17

 

Clubhouse and Yard--keelboat shed repair supplies, garbage service, projector, wireless device, snack, lube, screws, pingpong balls, portapotty service, dump fees, forks, DSL service

$1,797.98

Dayleader wages, taxes, and payroll processing

$1,450.00

City--rent for yard space

$918.75

Taxes--use tax on wholesale purchases

$722.00

Skiff--parts for skiff engine service, parts for sketchy sketch

$281.51

Windsurf--standup paddles

$240.40

Insurance--US Sailing membership to get insurance

$165.00

Credit card payment fees

$98.37

Dinghies--bungee cord clips, spare magnet for gage

$27.15

Tools--allen keys

$11.76

Total:

$5,712.92

 

Treasurer’s report for 12/18/16 meeting that was cancelled

As of December 18 we had $37,397 in the bank, up $475 from last Treasurer’s report for 12/4/16 meeting that was cancelled.    

Income 12/5 - 12/18/16

 

Regular memberships:

$2,119.00

Total:

$2,119.00

Spending  12/5 - 12/18/16

 

Dayleader wages, taxes

$803.37

Keelboats--hull cleaning 12/6/16, engine parts

$421.70

Clubhouse and Yard--propane, DSL service, safety tread for clubhouse steps

$210.03

Credit card payment fees

$95.84

Skiff--gas for skiff

$45.69

Safety equipment--spare binoculars

$39.95

Taxes--business license fee

$27.00

Total:

$1,643.58

VOTES

 

Issue

Move

2nd

Unanimous Approval

Motion to approve a Senior project proposal for Maria Nietsche, coordinating the Senior Study Group

JB

PS

Yes

Motion to approve the expenditures listed in the Treasurer’s Report

SE

JL

Yes

Motion to approve expenditures for the Cruise Study Group

JB

JL

Yes

Motion to approve proposed 2017 GMM dates (listed above)

SE

JB

Yes

Motion to close meeting

SE

PN

Yes