11.15.18 GMM minutes

Meeting Date:     Nov 15, 2018

Start Time:        8:00 pm

End Time:         8:30 pm

Location:        Berkeley Yacht Club

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Curt Lanyi

CL

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Matt Hess

MH

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS

Commodore Joel: Thanks! to the band, the cooks, and all of your clubmates. Thank you to some members who put in extra time; David Fawcett for his work as our parking liaison, and thanks to all the people who come to the meetings to support us at Park & Waterfront Commission meetings, Robert Ofsevit for leading the coastal clean-up, Nick Goyhenetche for coordinating Thursday night racing. We have some new Excomm members, Will Spargur stepped down and Matt Hess is our new rear commodore of windsurfing. Zack Simson stepped down and Curt Lanyi is our new co-2nd Vice Commodore or windsurfing.

Our grant renewal is due Nov. 30 big thanks to Josh Leihe for taking the lead and putting it together, he put in a lot of work. This year’s grant is more competitive, since the Department of Boating & Waterways grant budget is reduced by $300,000. I’m currently working on the annual report for the Department of Boating & Waterways, if you have photographs of CSC activities please send them to commodore@cal-sailing.org so they can be included in the annual report.

Please make security at the marina a priority. I witnessed a drive-by shooting in the J-dock parking lot in late August. The only way to combat crime in the marina is to have a greater police presence, if you hear anything suspicious call 911. This is what the marina management wants us to do.

 

Vice Commodore Mary: Lonnie puts in an incredible amount of work and deserves a lot of credit for all the things happening at the club. As Vice Commodores, our focuses is membership and interacting with community. At Open Houses you’ll see Lonnie making everything happen behind the scenes while I manage all the activities out front. The 2018 Open Houses each had between 150 and 350 participants and achieved our goal of offering this opportunity to the community. Two things that made this season’s Open Houses successful were having many new juniors skippering in pairs and our new banquet chair Steven preparing all our food. I want to thank Christina Polito-Halter and Ryan Alder for stepping up and running Open Houses when I was unavailable. It is also wonderful that we were able to provide dinners for the advanced dinghy classes and create stronger community to help our junior skippers achieve senior rating.

 

First Vice Dan: I’m one of three First Vices in charge of the dinghy fleet. We have 26 boats, including a brand new JY. I’d like to name a couple people who deserve thanks for the hours they have contributed to maintaining our dinghy fleet. Tim Garcia did a very productive JY repair clinic for his senior project. If you are interested in doing something like that ask Tim how it went and see what else needs work. Additionally Daniel Boldi, Dave Elias, Peter Kuhn, John Bongiovanni, Cooper Butler-Brown, and Carolyn did significant work on various boats in the fleet. We’ll be getting one new boat next year and concentrating on keeping the rest of our fleet in working order. Please come see me or the other 1st vice, James and Josh, if you want to help maintain the fleet.

 

Second Vice Curt: We had a great windsurfing season, we got new gear including foiling boards. We built a new sanding room which is very nice and healthier for anyone sanding and safer for the environment. We have new gear coming next year hopefully it won’t get trashed. I also saw lots of sailors trying out windsurfing, keep it up.

 

Third Vice Ryan: Not a lot of news on the keelboat side. We have many new senior and cruiser skippers. We want to thank Sheldon and Greg for their work to maintain the fleet. Pomodoro is for sail. She might be sold to someone here and staying in the family. We are looking for a replacement, something fun and different for us to play with. If you see anything for a reasonable price or free, let me know. Dec. 8 is the Berkeley lighted boat parade and the Harbor Master, Ali Andress, asked us to participate. Senior or cruising skipper who want to participate can send us an email and we will help decorate a boat. Lon did this last year and got third place.

 

Rear Commodore John:

  • Dinghy Lessons – running about even with last year, slightly fewer students on Saturdays, slightly more on weekdays. Lessons on Demand going well. New Juniors (and Novices, even) are coming out and teaching. Thanks!
  • Keelboat Lessons – we took a hit this year because of the extensive work on Portugal Princess, but we’re recovering. Oliver Palmer has been Keelboat Lessons Coordinator, which has helped bring more order to the process. We are working to carry this work on at the end of his Senior Project.
  • Fast Track – 5 successful Fast Tracks this year. This continues to be a popular and successful program. Thanks to everyone who helped, especially the organizers.
  • Advanced Dinghy – incredibly well organized, thanks to Marie Duvernoy.
  • Workshops – lots this year. Some great Women’s Sailing Clinics, both dinghy and keelboat; racing; rudderless sailing; single-handing; others.
  • Ratings awarded:
  • 76 Novices (ahead of all of last year)
  • 70 Juniors (behind last year, but ahead of 2016)
  • 7 Seniors (1 more on the way, good year) and 4 Cruise (a record)
  • And some of the effects. A lot more Cruises this year, more than twice the participants of last year, almost twice the number of cruises, and four times the number of dinghy cruises compared to the previous year.
  • Blogs – great instructional material. Thanks to those who have written them. I encourage others to do so, and I’ll help by editing.
  • Looking Forward:
  • Senior Study Group, coordinated by Mariya Ryazantseva
  • Cruise Study Group, coordinated by Elyakim Renat
  • Fast Tracks (need coordinators)
  • Advanced Dinghy (need coordinator)
  • We live or die as a sailing club based on our instruction and our instructors. Thanks to all of you who have taught, and I encourage others who to do so. You’ll learn a lot teaching, and you’ll find a lot of support at the Club for you.

 

Port Captain Brenden: I want to remind everyone that on days with poor air quality, the Day Leader decides if the club is open. If they don’t feel comfortable with the conditions they will email the list and let everyone know. If there is no Day Leader or Volunteer Day Leader the club is closed. A huge thanks to the Day Leader team. Over the summer 3 day leaders have gotten junior skipper rating and/or junior windsurf rating. We get a lot of support from our Volunteer Day Leaders. A big shout out to Tony Shermoen and Tone Toe. They have been here many days to  keep the club open and made it possible for people to go out on the water. If you want to become a Volunteer Day Leader or refresh your VDL training, contact the Port Captains. A reminder that there are no schedules Day Leaders on Tue and Wed during winter break, VDLs can help our to keep the club open. Winter is coming there will be more low tide situations, please anticipate adjusted hours for tides. Winter is also the season of storm winds, remember that the DL/VDL is in charge. always check in with them before going out.

Parking Chair David Fawcett: Most of you are aware that the marina is looking at changing the parking here, primarily in response of the ferry commuters taking up a lot of spaces in the South Cove parking lots. Big thank you to everyone who has come to the Marina meetings and the Part & Waterfront Commision meetings. It has made a big impression on the marina staff and P&WC members. Paul Kamen has also been influential in the planning process and promoted an alternative plan to the Marina staff.  Last night we first heard of an unannounced plan from the marina staff for the new parking plan. The good news is they are going to leave the South Cove lots the way they are so we can park for free all day after 9am and for free all day on weekdays. They are looking at implementing a fee for the early hours on weekends, with the intention that the ferry riders will park elsewhere. Thanks to everyone who came out, the marina is listening to us. They still want time limits in the J/K/L/M birther lots. They will give us free 72-hour passes for the cruise participants if they implement a fee in the J/K/L/M lots. I think we are on the right track. Look at the proposal on the marina site. Email Ali Andress, she will take comments until the end of this year. They plan to roll out this plan in march, and they may make adjustments to the plan before then. The marina staff really want to work with us to make this work for everyone.

VOTING GMM

With 68 members present, We lacked quorum as required by the bylaws and will therefore vote in the Excom members at a subsequent Excom meeting.

We are just short of the 69 members needed for a quorum. What we’ve done in the past is take a symbolic vote. As far as we know all of the current positions are uncontested. If you are in favor of supporting this excomm for the next half year give us your support right now. Anyone disapprove?

Big thanks to everyone who worked hard for the club!

11.15.18 Excomm Meeting minutes

Cal Sailing Club - Executive Committee Minutes

 

Meeting Date:     November 15, 2018

Start Time:        7:07 PM

End Time:         7:19 PM

Location:        Berkeley Yacht Club

 

ATTENDANCE

 

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Curt Lanyi

CL

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Matt Hess

MH

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS (see 11/15 GMM minutes) 

Treasurer’s Report (11/4/18)

As of 11/4/18 we have $10,605 in the bank, up $1,725 from last report 9/23/18.  The bank balance includes a $15,000 member loan. 

The State is late paying us $17,000 for the 15 novice windsurf boards that we’ve already paid for and that DBW has already approved for reimbursement.  We should collect at least $300 in penalty charges for the late payment. There’s also $2,690 more in DBW grant money to reimburse us for money we’ve already spent on a deposit for keelboat sails.

 

Income  9/24 - 11/4/18

 

Regular memberships

$13,781

Donations, credit card rewards

$970

Member Loan

$15,000

UC workstudy reimbursement

$1,899

Total Income

$31,650

 

Spending  9/24 - 11/4/18

 

Dinghies--Venture mast, Quest centerboard, JY15 mast and boom, mast partner, rudder pin, tiller, shackles, tiller, plate, blocks shackles cleats tiller extension, Duralac, paddles, tiller clips, fasteners, blocks, brushes, caulk, wedges, risers, shock cord, anchors, fiberglass repair supplies

$5,865

Dayleaders: Sept and Oct payrolls,taxes, payroll processing, dayleader shoes

$9,608

Windsurf-- spray paint, gas for 2nd vice, epoxy, coveralls, screws, mix sticks, 5 minute epoxy, epoxy hardener, tiller clip, fiberglass repair supplies

$405

Clubhouse and Yard--windsurf board rack and sanding room supplies, concrete, non-slip tape, acetone, flagging tape, gloves, masks, tape, hooks, socket adapter, DSL service for clubhouse computer, sealant, scissors, sink strainers, hoist control, propane, propane water heater for showers, portapotty service, mural paint and varnish, yellow jacket traps, trash enclosure City lock

$1,532

Insurance--workers comp final audit for last year and deposit premium for this year

$1,820

Activities--1st aid class, room rental, less 14 x $10 fees to non-DL participants, food for Open House 10/14/18, propane, ice, food for Dinghy Games 9/30, BYC janitorial fee for 11/15 GMM, snack for clubhouse, coffee, paper towels, milk, food for Thurs nite racing dinners

$2,689

Keelboats--deposit payment for Merit main, 2 Commander mains, Commander 75% and (2) 110% jibs, hull cleaning, line, hose clamps, lighter, color tape, cleat guide and strap

$3,246

City of Berkeley--rent on clubhouse and yard space (previously paid)

$0

Taxes: DMV registration fees re-register Q1 & Q2, replace Laser stickers

$149

Safety Equipment: foul weather bib pants and jackets, cable ties, postage send propeller guard for repair

$3,683

Credit card processing charges

$394

Rescue skiffs--gear oil, Honda 2 hp parts, prop, anodes, fuel tank cap, 33.2 gal gas for skiff

$371

Tools--hole saw, earmuffs, air hose, hex keys, velcro, rope cutter blades, sparkplug wrenches

$146

Communications--hat for excommie

$15

Total Spending

$29,925



The budget is in good shape overall.  The figures below include all the budget changes passed by Excomm, but do not include the member loan in income.  Considering the expected income from DBW reimbursements for items we’ve already purchased, income and spending are very close to each other.  The expected membership income does not include the dues increase passed in May, to take effect at the start of 2019. I project that would increase income by $7,000, if actual income only increases by 70% of the theoretical increase calculated from Jan – April 2017 membership sales numbers and the increase in dues for each membership type.



Budget for Fiscal Year 2018-2019 vs actual 5/1 - 11/4/18

   

Authorized FY Budget

DBW included

Actual thru 11/4/18 (51% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$117,761

69%

$52,239

 

DBW reimbursement

$40,000

$40,000

$20,310

51%

$19,690

 

UC Work-Study Reimbursement

$8,000

 

$4,954

62%

$3,046

 

Donations, surplus sales, interest, etc.

$8,574

 

$9,868

 

($1,294)

 

     Total Income

$226,574

$40,000

$152,892

67%

$73,682

Authorized Spending

         
 

Club activities

$17,000

 

$12,427

73%

$4,573

 

Dinghies and rescue skiffs

$52,000

$20,310

$49,362

95%

$2,638

 

Windsurfing

$45,000

$17,000

$41,757

93%

$3,244

 

Keelboats

$20,000

$2,690

$8,917

45%

$11,083

 

Dayleaders

$48,000

 

$36,707

76%

$11,293

 

Clubhouse and Yard

$15,000

 

$9,964

66%

$5,036

 

General Overhead

$55,000

 

$35,419

64%

$19,581

 

     Total Spending

$252,000

$40,000

$194,553

77%

$57,447



Regular membership dues income for September was well above the average of the last six years, while that for October was slightly below average.  The twelve-month running tally is slightly below the average of the fiscal year totals for the last six years.





VOTES

 

Issue

Move

2nd

Unanimous Approval

Approve tJB - Oliver Palmer Senior Dinghy rating.

JB

JG

Yes

Approve Marina Sergeyeva's Senior Project. She had proposed doing animations to illustrate the situations in the racing rules test. This will be a free-standing document (not integrated into the test itself) with the animations.

JB

RA

Yes

Approve Mike Sherrell to lead around-the-pier races for the 2019 Sailing Season. Mike’s responsibilities will be similar to those of a cruising skipper and will be required to keep a list of boats, skippers and crew. There is to be a minimum of one senior per boat with a complete senior kit and radio. All crew must have a whistle and either a strobe or waterproof flashlight on their person. Mike is to a list of emergency contacts, keep visual or radio contact with all racers, and check for return of all.  Race is to be canceled if unsafe weather is forecasted and shall not proceed if wind is forecasted over 25 knots.

JG

DZ

Yes

Senior Project for Mariya Ryazantseva, Senior Study Group 2019 Coordinator.

JB

 

Email vote, 100% Aye

Accept $15k loan from the Treasurer, interest free, for 30 days, so we can pay the bills and payroll while Parks and Rec dillydallies over our $17k reimbursement for windsurf gear, since while they procrastinate we should be getting $6/day interest on it.

PK

 

Email vote, 100% Aye

Motion to close the meeting at 7:17

JG

CB

Yes

Sept. 23, 2018 Excomm Meeting Minutes

Meeting Date:     September 23, 2018

Start Time:        6:01 PM

End Time:         6:37 PM

Location:        CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Curt Lanyi

CL

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Matt Hess

MH

Y

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brendan Kallaby

BK

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS

Commodore - we had a lot of people participate in International Coastal Clean-up Day. Thanks to Robert Ofsevit for heading that up. We picked up nearly 400 pounds of trash. The City is planning to change how the marina parking is managed. A draft parking proposal should be posted on the City of Berkeley website and David Fawcett has been appointed to be the parking liaison for the club. I attended a marina tenants meeting at Skates. Skates hired someone for marketing and asked if we wanted them to send the photographer (Hannah) to take pictures of us to help marketing. All the tenants at the meeting expressed interest in working together to support each other especially for security, which is a big concern. Hana Japan and BYC have security cameras, but they aren’t very good. A number of people are looking at the HS Lordships property. The City wants a 3-5 year contract. The Marina staff shared a list of upcoming events in the Marina that will affect parking. It’s up for negotiation how many parking spaces will be available for each event. Sounds like BYC is okay with the GMM.

Vice Commodore - the last OH went well. We are having a party 3-7PM next Sunday, the 30th, for the end of the Adv. Dinghy. There will be dinghy games and food.

First Vice - we lost a Venture mast, and then we lost a hull. Kim is working on the hull repair. Our budget is spent, please don’t ask first vices anything. If any of the other budgets have extra money, please think of the dinghies.

Second Vice - Will Yu had a board repair class. It was really good. Lot of weak boards, soft materials, and damage was repaired.

Third Vice - due to number of new seniors many of the boats have been out when Greg and Sheldon are available to work. They are now implementing a “planned DNS” schedule to make sure they can maintain the boats.

Rear Commodore windsurf - windsurfing classes are really large for this time of year, phenomenal numbers of people are showing up. Lots of people are helping with the classes. Will Spargur is stepping down so he will teach more and the classes will get even better.

Treasure - As of 9/23/18 we have $8,880 in the bank, up $3,550 from last report 9/9/18.  

We’ve requested $17,000 reimbursement from DBW for the 15 novice windsurf boards that we’ve already paid for.  There’s $3,282 left in DBW grant money to reimburse part of a keelboat sail order that’s in the works.

Income  9/10 - 9/23/18

 

Regular memberships

$10,232

DBW grant (remainder of 2017 grant, for PP refurb)

$592

UC workstudy reimbursement

$751

Total Income

$11,575

Spending  9/10 - 9/23/18

 

Dinghies--13 trapeze harnesses, line, paddles, fiberglass repair supplies for Lasers, cotter rings, clevis pins, lights, blocks, cleats, sail repair tape, fasteners

$3,279

Dayleaders: snack for dayleader training sessions

$206

Windsurf-- 4 used windsurf sails, gas for 2nd vice, sail cams, coffee creamer, fiberglass cloth, kevlar sail repair tape

$1,383

Clubhouse and Yard--DSL service for clubhouse computer

$66

Activities--food for cruise, snax, food for OH, coffee,paper towels,  Thurs nite racing dinners, solar lanterns

$1,086

Keelboats--line, straps, shackle lanyard, shock cord, fasteners, light, lightbulb, tiller cover, speakers

$348

City of Berkeley--rent on clubhouse and yard space

$965

Credit card processing charges

$269

Rescue skiffs--skiff steering cable kit,  drain plugs, 43 gal gas for skiff

$423

Total Spending

$8,025

The budget (next page) remains in good shape overall.  The budget shown includes the approved increase in the general overhead budget and decrease in the clubhouse and yard budget approved 9/9/18.  The actual spending for dinghy/rescue skiff doesn’t include about $6k in purchases not yet paid for (credit card, West Marine and Svendsens accounts) so total purchases are about $49k, or $4k over budget.

 

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 9/23/18

   

Authorized FY Budget

DBW included

Actual thru 9/23/18 (40% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$103,980

61%

$66,020

 

DBW reimbursement

$40,000

$40,000

$20,310

51%

$19,690

 

UC Work-Study Reimbursement

$8,000

 

$3,055

38%

$4,945

 

Donations, surplus sales, interest, etc.

$8,574

 

$8,898

 

($324)

 

Total Income

$226,574

$40,000

$136,243

60%

$90,331

Authorized Spending

         
 

Club activities

$17,000

 

$9,738

57%

$7,262

 

Dinghies and rescue skiffs

$45,000

$18,000

$43,126

96%

$1,874

 

Windsurfing

$45,000

$15,000

$41,351

92%

$3,649

 

Keelboats

$22,000

$7,000

$5,671

26%

$16,329

 

Dayleaders

$48,000

 

$27,099

56%

$20,901

 

Clubhouse and Yard

$20,000

 

$8,432

42%

$11,568

 

General Overhead

$55,000

 

$29,212

53%

$25,788

 

Total Spending

$252,000

$40,000

$164,628

65%

$87,372




VOTES

 

Issue

Move

2nd

Unanimous Approval

Approve the expenditures in the treasurer’s report

PK

CB

Yes

Approve cost of first aid class, $10 for members who are active in cruising, dayleading, and other activities where club needs 1st aid knowledge. Eligible members must reserve their seat 48 hours in advance. Motion includes cost of the classroom.

JB

RA

Yes

Approve Curt Lanyi to take over co-2nd Vice duties

ZS

RA

Yes

Approve Matt Hess to take over Rear Commodore windsurfing duties

WS

CB

Yes

Approve lifetime membership for Will Spargur

JG

LD

Yes

Approve Senior project for Daniel Baldassare - dinghy racing clinics

CB

DZ

Yes

Reduce the Clubhouse and Yard budget by $5k and increase the dinghy budget by $5k.

PK

JG

Yes

Reduce the keelboat budget by $2k and increase the dinghy budget by $2k.

RA

JG

Yes

Approve Robert Ofsevit’s Dinghy Cruising skipper rating

JG

DZ

Yes

Approve Christina Polito-Halter’s Senior dinghy rating

CB

DZ

Yes

Approve Senior project for Neil Fradkin - rudderless clinics/dinghy manual supplement

DZ

RA

Yes

Motion to close the meeting at 6:37

CB

PK

Yes

9-9-18 Executive Committee Meeting Minutes

Meeting Date:     September 9, 2018

Start Time:        6:03 PM

End Time:         6:18 PM

Location:        CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

N

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Brendan Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS

First Vices -  We had a dinghy repair clinic today which was very successful, there was a lot of work done repairing the JY fleet. There is still one JY that is DNS. We spent all of our budget, so don’t ask the first vices for anything.

Third Vice - the keelboat fleet is in good condition.

Rear Commodore (windsurfing) -  windsurfing instruction is going well. People are getting really involved, even novices. We are breaking classes into sections with lead instructors and there are lots of instructors. The wind surf open house was a success, a lot of people came. We have been doing more advanced classes because more people are stepping up to take over the novice classes. More wind surfers are volunteering to work at the open houses.

Port Captains - we have two new hires, Eric and Rachel. Rachel started training and sailing lessons. Eric was interviewed today and got the manuals. Andrew couldn’t work this semester which is why we need someone to cover the Friday shift. On Tuesdays and Wednesday we have no scheduled DLs, but it’s working fine with VDLs and we are doing more trainings for VDLs.

Treasurer - As of 9/9/18 we have $5,330 in the bank, down $2,870 from last report 8/26/18.  

There’s also about $5,000 on the West Marine account, including about $4k in dinghy budget items (trapeze harnesses, blocks, line).  

We’ve requested $17,000 reimbursement from DBW for the 15 novice windsurf boards that we’ve already paid for, and there’s $3,282 left in DBW grant money to reimburse part of a keelboat sail order that’s in the works.  

Income  8/27 - 9/9/18

 

Regular memberships

$11,080

Credit card cashback rewards, refund on DMV reg fee for Quest 8

$301

Total Income

$11,381

 

Spending  8/27 - 9/9/18

 

Dinghies--4 Venture jibs 8 Quest jibs 1 Venture gennaker remainder payment, Quest mainsail and rudder blade, 4 JY mains 4 JY jibs remainder payment, 3 JY masts, dinghy repair workparty snax, anchor bags, less refund on 2nd shackle order

$5,487

Dayleaders: wages, taxes

$5,468

Windsurf--solder iron, sandpaper, spray paint, coverall, cord, customs fee for sails,  foil bolts

$142

Clubhouse and Yard--supplies for windsurf board racks, pliers, glue, thermometer, envelopes, lighters, sharpies, pens, portapotty service, propane, BBQ parts, plates, hot cups

$1,175

Insurance--add Quest 8 to insurance

$226

Activities--food for Fast Track dinners, Advanced Dinghy seminar dinners, snax, coffeemaker

$482

Credit card processing charges

$328

Rescue skiffs--gas for skiff, propeller guard repair and shipping

$595

Tools--hacksaw, hinges, rotary files, fasteners, torch, fuel, screwdrivers, sander disc backing, tape, screws, tap, die, handles

$140

Communications--equipment signout books, CSC hats for excomm

$209

Total Spending

$14,251

 

The budget remains in good shape overall.  The budget shown includes the approved increase in the windsurf budget and also includes the actual donations, surplus sales, credit cards rewards, etc.  The actual spending for dinghy/rescue skiff doesn’t include about $4k on the West Marine account, so the amount left is really about $2k.

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 9/9/18

   

Authorized FY Budget

DBW included

Actual thru 9/9/18 (36% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$93,748

55%

$76,252

 

DBW reimbursement

$40,000

$40,000

$19,718

49%

$20,282

 

UC Work-Study Reimbursement

$8,000

 

$2,304

29%

$5,696

 

Donations, surplus sales, interest, etc.

$8,574

 

$8,898

 

($324)

 

     Total Income

$226,574

$40,000

$124,668

55%

$101,906

Authorized Spending

         
 

Club activities

$17,000

 

$8,652

51%

$8,348

 

Dinghies and rescue skiffs

$45,000

$18,000

$39,424

88%

$5,576

 

Windsurfing

$45,000

$15,000

$39,968

89%

$5,032

 

Keelboats

$22,000

$7,000

$5,323

24%

$16,677

 

Dayleaders

$48,000

 

$26,892

56%

$21,108

 

Clubhouse and Yard

$25,000

 

$8,366

33%

$16,634

 

General Overhead

$50,000

 

$27,979

56%

$22,021

 

     Total Spending

$252,000

$40,000

$156,603

62%

$95,397




VOTES

Issue

Move

2nd

Unanimous Approval

Excomm approval for Joanna Karraker’s senior project. General WS yard improvements

WY

 

Unanimous

Email vote

Authorize $5,000 more spending in the General Overhead budget, and reduce the authorized spending in the Clubhouse and Yard budget by $5,000, in order to buy more foul weather gear, wetsuits, and PFDs.

PK

DZ

Yes

Excomm approval of senior project for Marina Sergeyeva. Animated racing simulations

JB

JC

Yes

Approve the expenditures in the treasurer’s report

PK

JC

Yes

Motion to close the meeting at 6:18

CB

JL

Yes

Excomm Meeting Minutes - Aug. 26

Meeting Date:     August 26, 2018

Start Time:        6:02 PM

End Time:         6:40 PM

Location:        CSC clubhouse

 

ATTENDANCE 

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brendan Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS

Treasurer - As of 8/26/18 we have $8,199 in the bank, up $2,322 from last report 8/12/18.  

There’s also about $6,000 on my CSC credit card, including nearly $5k in dinghy budget items (JY masts, JY Venture and Quest sails, rescue skiff prop guard repair), and about $4,000 on the West Marine account, including about $3k in dinghy budget items (trapeze harnesses, blocks, line).

We’ve requested $17,000 reimbursement from DBW for the 15 novice windsurf boards that we’ve already paid for, and there’s $3,282 left in DBW grant money to reimburse part of a keelboat sail order that’s in the works.

IRS and Calif tax forms have been submitted for last fiscal year and posted on the website in the Resources area, official documents section.

Income  8/13 - 8/26/18

 

Regular memberships

$9,240

Amazon donation

$23

UC work-study reimbursement

$854

Total Income

$10,117

Spending  8/13 - 8/26/18

 

Dinghies--sail repairs, metal for RS500 main halyard sheave bracket, less refund on shackles

$93

Dayleaders: payroll processing

$49

Windsurf--sail repairs

$1,294

Clubhouse and Yard--late fee on garbage

$101

Activities--food for OH, Fast Track dinners, Thurs nite racing dinner, Advanced Dinghy seminar dinners, snax

$1,484

Keelboats--hull cleaning

$250

City of Berkeley--rent on clubhouse and yard space (note rent is $965, this was mistake in paying garbage to rent account)

$1,011

Taxes: use tax on wholesale purchases, filing fees for tax forms

$2,653

Safety Equipment: VHF radios and charger cradle

$51

Credit card processing charges

$248

Tools--table saw, sanding discs

$561

Total Spending

$7,795

The budget remains in good shape overall.  The budget shown is before the proposed changes that would raise the windsurf budget and include actual donations, surplus sales, credit cards rewards, etc.  The actual spending for dinghy/rescue skiff doesn’t include about $8k on my CSC credit card and on the West Marine account, so the amount left in the dinghy budget is really about $4k.

 

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 8/26/18

   

Authorized FY Budget

DBW included

Actual thru 8/26/18 (32% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$82,667

49%

$87,333

 

DBW reimbursement

$40,000

$40,000

$19,718

49%

$20,282

 

UC Work-Study Reimbursement

$8,000

 

$2,304

29%

$5,696

 

Donations, surplus sales, interest, etc.

$0

 

$8,597

 

($8,597)

 

Total Income

$218,000

$40,000

$113,286

52%

$104,714

Authorized Spending

         
 

Club activities

$17,000

 

$8,169

48%

$8,831

 

Dinghies and rescue skiffs

$45,000

$18,000

$33,342

74%

$11,658

 

Windsurfing

$40,000

$15,000

$39,827

100%

$173

 

Keelboats

$22,000

$7,000

$5,323

24%

$16,677

 

Dayleaders

$48,000

 

$21,424

45%

$26,576

 

Clubhouse and Yard

$25,000

 

$7,191

29%

$17,809

 

General Overhead

$50,000

 

$27,076

54%

$22,924

 

 Total Spending

$247,000

$40,000

$142,352

58%

$104,648





VOTES 

Issue

Move

2nd

Unanimous Approval

Excomm approval for cruising rating for John Bongiovanni

CB

 

Unanimous
Email vote

Authorize $5,000 more for windsurfing before May 2019 (end of our fiscal year), and also include in the budget the $8,574 in
donations/surplus sales/credit cards rewards/interest and other non-dues revenue which we've already received.

PK

WY

Yes

Excomm approval of senior skipper rating for Peter Sinka

JB

RA

6 Yes
2 abstention

Approve the expenditures in the treasurer’s report

ML

ZS

Yes

Motion to close the meeting at 6:40

JG

CB

8 Yes
1 abstention

August 12, 2018 General Membership Meeting

Meeting Date:     August 12, 2018

Start Time:        6:15 pm

End Time:         6:30 pm

Location:        CSC yard

 

ATTENDANCE

Title

Name

Code

Present

Co-Commodore

Joel Gussman

JG

N

Vice Commodore (co)

Lonnie D.

LD

In kitchen

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Bendan

JZ

N

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Commodore: We are looking for a volunteer to help lead up the CSC effort for California Coastal Cleanup Day (Part of a worldwide coastal cleanup day) on Sept. 15 from 9am to noon. The volunteer will need to get the word out to CSC members and coordinate with Cal Adventures and our local Coastal Cleanup coordinator. Coastal Cleanup Day is actually really important and DBW puts pressure on us to participate. We do not just pick up trash but we also keep statistics. For example, this allowed the state to track that plastic bags are no longer in the top ten pieces of trash picked up, which basically means the plastic bag ban was very effective. I believe our clean up efforts will be along the South Sailing Basin.

Get signed up for Yahoo group, so you can learn about events like Coastal Cleanup, Cruises, special clinics, and other opportunities at the club.

We are coming up on your 70th year at the club we want to have an anniversary party at the November GMM. Announcements will be forthcoming for volunteers to help create an awesome party for the 70th anniversary.

Vice Commodore (Mary): Let’s give Lonnie a big high-five because he does so much. We are proud of how smoothly open houses are going and we are grateful of all the work everyone puts in at open houses. This year’s open houses have been capsize-free, let’s keep that record going. Keep loving our new members, take them under your wing, and help them be part of this great community.

First Vice: Almost all of our 26 dinghies are sailable. One JY15 needs the mast and rigging installed and one Quest needs to have sails put up and some additional small components to be sailable. We have new headsails for the Quests, and held a clinic to show members how to install them. Tim Garcia will be doing a dinghy repair clinic in the next month. Anyone interested in coordinating a repair clinic or doing repairs in general should contact James Clarkson.

Second Vice: Thank you windsurfers for helping out at open house

Third Vice: This quarter we are back to a 6-boat fleet as The Boat Formerly Known as Portugal Princes (tm) is back home. Even with a few early regretful scratches, she is absolutely beautiful.  Huge thanks to Sheldon, Greg, Robert, and over a dozen others who collectively put in almost 1000 hours of work, saving us thousands of dollars in KKMI labor. The rest of the fleet is in good condition.  We're getting ready to order some new sails, and the merits and maybe Pomodoro will be getting new running rigging soon.

Rear Commodore (sailing):

Dinghy Instruction (last 3 months) - Running about the same number of students Saturdays, slightly lower on weekdays. Thanks to those who have been doing Ground School on Saturdays, where we’ve been running in the 40s of students, many waiting an hour or more.

Fast Track - 4 completed, 1 remaining. Really good program, great fun, great results. 

Keelboat Program - Slowed down a lot because of work on Portugal Princess, that took away instructors. Picking up now. We now have Keelboat Lessons Coordinator, Oliver Palmer, who is doing this for the next 3 months as a Senior Project. Not only will he coordinate lessons, he will help set up a process to do that in the future.

Sailboat Ratings for 2018 - 43 Novices, 52 Juniors,,3 Seniors, 3 Cruise

New Instructors - Some recent Juniors have been doing a lot of teaching, many thanks for that. Gene, Memo, David, and others.

Rear Commodore (windsurfing): Ratings for 2018, novice = 177, junior = 36, J+ = 13

Secretary: the clubhouse AED was tested and is working fine.  

Treasurer: Quarterly Statement of Financial Condition August 1 2018

As of August 1st we had $22,469 in the bank, down $14,796 from 5/1/18.  We expect to be reimbursed $12,000 by the California Parks and Recreation Division of Boating and Waterways for novice windsurf boards we purchased this quarter.

Income 5/1 - 7/31/18

 

Regular memberships

$60,864

DBW grant--reimbursement 2 RS Quests (Q7 & Q8)

$19,718

Donations, surplus equipment sales (old skiff outboard motor), credit card cash rewards

$8,374

Windsurf locker memberships

$4,456

UC workstudy reimbursement

$1,450

Total Income

$94,863

 

Spending   5/1 - 7/31/18

 

Dinghies--2 RS Quests (Q7 & Q8), JY15 gudgeons, fast pins, line, hose, block, barb, coupler, sanding discs, sandpaper, nuts and bolts, shackles, shroud adjusters, drain plugs, bubble solution, disposable gloves, pins for Selden boom end and gnav fittings, case, tool, 1st aid kit, dry bag, pin, shackles, stay adjuster, compass, 16 paddles, U adapter, tiller clips, sling parts, stainless angle,  tires, tubes for dollies, food for dinghy workparty, sail repairs

$22,714

Dayleader wages and taxes, payroll processing

$15,093

Windsurf--20 sails, 8 novice windsurf boards, deposit for 5 more novice windsurf boards, 2 windsurf foil boards, foils and foil wings, 18 masts, 26 mast extensions, power box, board nose protectors, carbon fiber, nose pads for boards, mast extensions, repair tape, line, collars, washers, redeck, disposable gloves, release fabric, epoxy hardener, windsurf sail repairs

$32,856

Clubhouse and Yard--windsurf sail rack and cover materials, supplies for dinghy container shelving, tables, trashbags, painting supplies, coveralls, tape, power tap, DSL service for clubhouse computer, porta potty service, propane, lumber, pipe, padlock, dock repair supplies, power cord tap, varathane, screws, washers, sandpaper, caulk, glue, rubber spray, acetone, stain, electrical supplies, sanding discs, sanding belt, toilet seat, cat food,  swim noodles, hooks, calipers, creamer, ping pong balls, snax, dish soap, bandaids, dump fees, no smoking signs, lattice, roofing, screws, disposable eating utensils, cord, paper towels, whistles, spray paint, screw eyes, weedwhacker parts, blower, hose valves, foam, light solvent glue sticks cord wire, sprayers alcohol brushes dowel, yard pavement sealant

$5,553

Insurance--marine liability annual premium and amendment, Directors & Officers annual premium

$8,446

Activities--dock fees and food for cruises,  food for Open Houses and for General Membership Meeting 5/13, food for parties, coffee and cocoa and fruit and snax for clubhouse, food and supplies for Thursday night racing dinners, food for Fast Tracks and Advanced Dinghy Seminars and lesson BBQ's and women's sailing clinic

$5,548

Keelboats--remainder payment for yard work on KFAPP (boat known formerly as Portugal Princess), spark plugs for keelboat motors, painting supplies for KFAPP refurb, extension cord, hull cleaning, fender, winch handle, winch handle kit, battery charger, connectors, CSC hoodies for PP haulout workers

$4,591

City of Berkeley--rent on clubhouse and yard space

$2,894

Use tax on wholesale purchases, DMV registration

$4,518

Safety Equipment: wetsuits, sunscreen, dayleader booties, radio exchange warranty, shackles, knife, line

$1,997

Bank--credit card processing, bank fees

$1,747

Rescue skiffs--241 gallons of gas, propeller guard, propeller guard repair, key-switch, fuel primer bulb, oil filter and cotter pin, tow line, thru-hull, sling straps, diode, cleats, screws, wire connectors,

$2,550

Tools- sander, discs, cordless vac, tape measure, blades, dremel kit, extension cord,  rivet nut tools, sander pad, scissors, pliers, clamps, torch, screwdrivers, pliers, caulk, sponges, sanding belts, markers, screwdrivers, air compressor repair parts, pincers, chisel, hose clamps, sawzall parts, tape measures, spark plug wrenches, drill bit set, screws

$613

Communications--Iwindsurf subscription for clubhouse display, hoodies for Excomm, website software subscriptions

$464

Office Supplies--ink cartridge, laminating

$77

Total Spending

$109,659

 

Special thanks to Birk Huber, Alan Ostreicher, Daniel Boldi, and Ben Lee for coordinating Fast Tracks. Also thank Marie Duvernoy for coordinating Adv. Dinghy, David Hrdlicka for coordinating Senior Study group, Caryl Wolff for coordinating Women's Sailing Clinics, Deepti Karandur for coordinating Youth Rides, and Roger Tong for building the new Junior sail racks. Thank Lonnie for the sail covers. Big thanks to everyone who worked hard for the club!

July 22 - Executive Committee Minutes

Meeting Date:     July 22, 2018

Start Time:        5:55 PM

End Time:         6:14 PM

Location:        CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brendan Kallaby

BK

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS

Commodore - we changed the date of the next GGM is coincide with Open House. Which will be Aug 12. Latitude 38 is sponsoring the open house. They will provide a keg and food. There will be a banner and they will take pictures.

Vice Commodore - we had a great Open House on July 15, there was solid wind and zero capsizes. We gave rides to 301 guests.

1st Vice - we bought new sails, hiking sticks, rope, and hardware. We are getting sails repaired.

3rd vice - the boat formerly named Portugal Princess is back in service after a lot of work by countless members.

Rear Commodore/sailing - Oliver Palmer is working on the coordination of the revival of the keelboat program.

Port Captains - we will be training Hannah Liu as VDL. She comes with current CPR training and some experience sailing and windsurfing. Also interviewing Mohammed Dakhil in the next couple weeks for a paid work study position.

Treasurer - As of 7/22/18 we have $16,644 in the bank, down $9,415 from last report 7/8/18.  We’ll be submitting another reimbursement request to DBW (our $40k grant for safe boating education equipment) for about $15,000 for the use tax and registration fees for the Quests and for the 15 novice boards we’ve purchased, as soon as the keelboat sail budget is confirmed.  There’s about $4,000 in the club’s Paypal as of 10 am 7/22/18, and about $9,400 in charges on the Visa, including $5,075 for novice windsurf boards and $3,700 for dinghy sails.

Income 7/9 - 7/22/18

 

Regular memberships

$6,888

Total Income

$6,888

 

Spending 7/9 - 7/22/18

 

Dinghies--shackles, U adapter, tiller clips, line, carabiners and O ring for new sling, twine, cotter rings

$754

Dayleader wages and taxes

$394

Windsurf--- deposit to Pacific Boardsports for 5 Naish boards, 18 masts, 26 mast extensions, power box, board nose protectors, windsurf sail repairs

$8,857

Clubhouse and Yard--DSL service for clubhouse computer, yard pavement sealant, plates, bowls, cups

$354

Activities--food for OH 7/15, parties, Advanced Dinghy Seminar dinner, women’s sailing clinic, snax, hot cocoa, guacamole

$675

Keelboats--remainder of yard charges for fka Portugal Princess, fender, winch handle, winch handle kit, line, haul-out supplies, battery charger, connectors, acetone, fasteners

$3,635

City of Berkeley--rent on clubhouse and yard space

$965

Taxes: DMV registration new skiff trailer

$42

Safety Equipment: dayleader booties, VHF radio return and warranty,  shackles, knife, line

$291

Bank--credit card processing, bank fees

$174

Rescue skiffs--key-switch, prop, fuse holder, cleats, fasteners, 21 gal gas

$163

Total Spending

$16,303

 

Budget remains in good shape, windsurf is over 80% used, keelboat budget has paid off the haulout expenses of the boat formerly known as (fka) Portugal Princess but has yet to purchase sails on DBW grant.

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 7/22/18

   

FY Budget

DBW included

Actual thru 7/22/18 (22% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$56,720

33%

$113,280

 

DBW reimbursement

$40,000

$40,000

$19,718

49%

$20,282

 

UC Work-Study Reimbursement

$8,000

 

$1,450

18%

$6,550

 

Donations, surplus sales, interest, etc.

$0

 

$7,374

 

($7,374)

 

     Total Income

$218,000

$40,000

$85,263

39%

$132,737

Authorized Spending

         
 

Club activities

$17,000

 

$5,299

31%

$11,701

 

Dinghies and rescue skiffs

$45,000

$18,000

$24,441

54%

$20,559

 

Windsurfing

$40,000

$15,000

$32,831

82%

$7,169

 

Keelboats

$22,000

$7,000

$4,487

20%

$17,513

 

Dayleaders

$48,000

 

$15,040

31%

$32,960

 

Clubhouse and Yard

$25,000

 

$5,553

22%

$19,448

 

General Overhead

$50,000

 

$18,232

36%

$31,768

 

     Total Spending

$247,000

$40,000

$105,884

43%

$141,116

 

VOTES

Issue

Move

2nd

Unanimous Approval

Excomm approval of cruising rating for Ryan Lucus

JL

JG

Yes

Excomm approval of senior skipper rating for Elyakim Rinat

JB

PK

Yes

Senior project for Oliver Palmer, coordinator of keelboat lessons

JB

PK

Yes

Approve the expenditures in the treasurer’s report

PK

DZ

Yes

1 abstention

Motion to close the meeting at 6:14

CB

ML

Yes

Excomm Meeting minutes -7/08/18

Meeting Date:     July 8, 2018

Start Time:        6:05 PM

End Time:         6:46 PM

Location:        CSC clubhouse deck

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Brendan Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS

Commodore - The hook on the hoist broke and was replaced. After the last excomm meeting a car drove into the water by Hs Lordships, the day leader and a club member rescued the driver and passenger from the car. Latitude38 wants to sponsor an open hous

Vice Commodore - Everything is going good. Next week there is open house.

1st Vice - The dinghy locker got retrofitted and has new shelves. Please use the shelves. Some boats are missing headsails, new headsails are on order. Remind people to put the plug in. New sails are on order for the Quests.

2nd Vice - We are getting two new foils, next week. There will be more rigs available for people to use. We ordered masts and extensions to fill out the racks

3rd vice - Portugal Princess is ready to sail.

Rear Commodore/windsurf - Classes are getting big. There are lots of people helping out. We are offering more advanced novice and J+ lesson topics. Will published a drone video of Saturday’s lesson with superimposed critique of sailors’ form. Drone video will be used for fast track clinics. We only have 5 large boards right now but 80% of class needs a large board for novice class. we need 10 205 boards.

Rear Commodore/sailing: We completed our third fast track. This is the heavy season for students. Instructors need to show up early on Saturdays because students are signing up earlier.

Port Captains - Ray’s last day was last week and Caitlyn’s last day is today. A lot of DLs have stepped up to fill the gaps and we have some VDLs to help out on weekend. We are updating the job posting.

Treasurer - As of 7/8/18 we have $26,059 in the bank, up $19,033 from last report 6/24/18.   DBW has reimbursed us $19,718 from this year’s grant for the purchase cost of the two RS Quest sailboats.  We’ll be submitting another reimbursement requests for the use tax and registration fees for the Quests and for the 8 novice boards we’ve purchased.

Income 6/25 - 7/8/18

 

Regular memberships

$10,904

DBW grant

$19,718

Donations, DMV refund

$351

Total Income

$30,973

Spending    6/25 - 7/8/18

 

Dinghies--8 mm line

$220

Dayleader wages and taxes

$5,418

Windsurf---windsurf board foil, 4 sails 6.4 & 6.6 sq. m., import fees for sails

$2,312

Clubhouse and Yard--paper towels, lesson snax, cat food, windsurf sail rack supplies, whistles, creamer, spray paint, screw eyes, weed-wacker parts, gas blower, porta-potty service, dump fees, line for sail cover, painting supplies, hose valves, trash bags, foam, screws, light, solvent, glue sticks, cord, wire, sprayers, alcohol, brushes, dowel, dinghy container shelving

$1,089

Activities--dock fees Pier 39, food for OH 6/17, 7/4 party, snax,  Thurs nite racing dinner, food for FT dinners, dinghy seminar dinners, lesson BBQ

$1,465

Keelboats--hull cleaning 5 boats 7/4

$250

Bank--credit card processing, bank fees

$321

Rescue skiffs--rebuild spare prop guard, postage prop guard, thru-hull for skiff, diode, 67 gal gas

$655

Tools--pincers, chisel, hose clamps, sawzall parts, tape measures

$90

Communications--iWindsurf subscription for clubhouse

$120

Total Spending

$11,940

Windsurfing has spent 60% of their budget, dinghies is at 52%, general overhead (includes insurance, rent, etc.) is at 34% of that budget, dayleaders are at 31%, clubhouse and yard is at 21%, keelboats remains dead last at 4% but should surge ahead tomorrow when the bill comes in for the remaining yard work on the ex-PP boat.  Income and Expenses are both at 36% of budget, which is very good.

 

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 7/8/18

   

FY Budget

DBW included

Actual thru 7/8/18 (19% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$49,832

29%

$120,168

 

DBW reimbursement

$40,000

$40,000

$19,718

49%

$20,282

 

UC Work-Study Reimbursement

$8,000

 

$1,450

18%

$6,550

 

Donations, surplus sales, interest, etc.

$0

 

$7,374

 

($7,374)

 

     Total Income

$218,000

$40,000

$78,375

36%

$139,625

Authorized Spending

         
 

Club activities

$17,000

 

$4,625

27%

$12,375

 

Dinghies and rescue skiffs

$45,000

$18,000

$23,525

52%

$21,475

 

Windsurfing

$40,000

$15,000

$23,974

60%

$16,026

 

Keelboats

$22,000

$7,000

$853

4%

$21,147

 

Dayleaders

$48,000

 

$14,646

31%

$33,354

 

Clubhouse and Yard

$25,000

 

$5,199

21%

$19,801

 

General Overhead

$50,000

 

$16,761

34%

$33,239

 

     Total Spending

$247,000

$40,000

$89,581

36%

$157,419

Regular dues income in June was slightly above the average for the last six years, which is a very healthy indicator.

 

VOTES

Issue

Move

2nd

Unanimous Approval

Excomm approval of dinghy senior rating for Jack Chen

CB

JL

Yes

Excomm approval of cruising rating for Nick Goyhenetche

RA

JG

Yes

Senior project for Meg Garcia Shephard and Jacqui Zechar - August fast track

DZ

RA

Yes

Windsurf OR changes - Distributed on Slack and amended to include “Allow DL to approve novice self-rescue test. Novices can use JR sails when practicing for the JR test with permission of DL, instructor, or excomm.”

WY

MF

Yes

Dinghy Cruise Rating OR changes - distributed on Slack

JB

RA

Yes

Approve the expenditures in the treasurer’s report

PK

DZ

Yes

Excomm approval of senior skiper rating for Carolyn Brown

JB

JC

Yes

1 recusal

Motion to close the meeting at 6:46

JG

JC

Yes

6-24-18 Excomm Meeting Minutes

Meeting Date:     June 24, 2018

Start Time:        6:03 PM

End Time:         6:34 PM

Location:        CSC clubhouse deck

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

N

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Brendan Kallaby

BK

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y




OFFICER REPORTS 

Vice Commodore - Our new banquet chair is great, he’s doing upcoming Friday Fast Track dinner. We have Fast Track next week. The last Open House went smoothly, 240 guests, no capsizes, and there was solid wind. Our strategy is to pair up juniors with someone experienced. 

1st Vice - the replacement quest is rigged but missing a rudder

2nd Vice - things are going well

3rd Vice - Portugal Princess is painted the hardware is on, and she should be back this week

Port Captains - One new day leader training, shadowing others, finished office training to day. Losing Ray next week.

Treasurer - As of 6/24/18 we have $7,026 in the bank, down $1,615 from last report 6/10/18.   We also have about $2,500 (as of 11 am Sunday 6/10) to be transferred from Paypal to our bank.  Next big payment will be payroll 7/1/18 of about $5,000.

We’ve submitted reimbursement requests to DBW for the remaining $592 from last year’s grant and for $19,718 from this year’s grant.  We’ll be submitting for further reimbursement requests for the use tax and registration fees for the two RS Quest sailboats and for the 8 novice boards we’ve purchased.

Income 6/11 - 6/24/18

 

Regular memberships

$13,132

Credit card rewards

$400

Total Income

$13,532

Spending   6/11 - 6/24/18

 

Dinghies--shackles, shroud adjusters, drain plugs, bubble solution, disposable gloves, pins for Selden boom end and gnav fittings, line, case, tool, 1st aid kit, dry bag, pin, shackles, stay adjuster, compass, paddles, sail repairs

$1,539

Windsurf--Starbd Go 121l board, 5 sails, 3 wings, less refund on foil from Chinook, 7 Goya sails, 2 used sails, mast extensions, repair tape, line, collars, washers, redeck, disposable gloves, release fabric, hardener

$6,209

Clubhouse and Yard--swim noodles, hooks, calipers, creamer, cat food, DSL service, ping pong balls, snax, dish soap, bandaids, dump fees, no smoking signs, lattice, roofing, screws, plates bowls spoons, cups, forks, cord, portapotty service

$1,536

Insurance--annual premium for directors and officers insurance, marine liability adjustment

$1,899

Activities--cruise hot dogs, snack, Open House food, Thursday night racing pizza, solar lights, food for Fast Track dinners and  advanced dinghy seminar dinners

$779

Keelboats--hull cleaning, painting supplies, sail repairs

$406

City of Berkeley--rent on clubhouse and yard space

$965

Bank--credit card processing, bank fees

$329

Rescue skiffs--new prop guard, tow line, gas

$1,127

Tools--screwdrivers, air compressor repair parts, drill bit set, screws

$53

Communications--website software subscriptions

$229

Office Supplies--ink cartridge, markers, sheets

$77

Total Spending

$15,147

Windsurfing has spent over half their budget, dinghies is exactly at half of their budget, general overhead (includes insurance, rent, etc.) is at 32% of that budget, activities and dayleaders are tied at 19%, clubhouse and yard is at 16%, keelboats is dead last at 3%.  Overall, a very good start to the year, and big thanks to everyone for working hard.

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 6/24/18

   

FY Budget

DBW included

Actual thru 6/24/18 (15% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$38,928

23%

$131,072

 

DBW reimbursement

$40,000

$40,000

$0

0%

$40,000

 

UC Work-Study Reimbursement

$8,000

 

$1,450

18%

$6,550

 

Donations, surplus sales, interest, etc.

$0

 

$7,023

 

($7,023)

 

 Total Income

$218,000

$40,000

$47,401

22%

$170,599

Authorized Spending

         
 

Club activities

$17,000

 

$3,160

19%

$13,840

 

Dinghies and rescue skiffs

$45,000

$18,000

$22,650

50%

$22,350

 

Windsurfing

$40,000

$15,000

$21,662

54%

$18,338

 

Keelboats

$22,000

$7,000

$603

3%

$21,397

 

Dayleaders

$48,000

 

$9,228

19%

$38,772

 

Clubhouse and Yard

$25,000

 

$4,110

16%

$20,890

 

General Overhead

$50,000

 

$16,229

32%

$33,771

 

 Total Spending

$247,000

$40,000

$77,641

31%

$169,359




VOTES 

Issue

Move

2nd

Unanimous Approval

Windsurf OR changes - the marked up version of the original with proposed changes will be circulated to make sure we all know what the changes are, and we can make changes/comments before the next meeting.

     

Austin Cloyed senior project - board repair & WS open house.

WY

CB

Yes

Motion to approve the expenditures in the treasurer’s report

ML

DZ

Yes

Motion to close the meeting at 6:34

CB

ML

Yes

June 10, 2018 Excomm Meeting Minutes

Meeting Date:     June 10, 2018

Start Time:        6:15 PM

End Time:         6:59 PM

Location:        CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Brendan Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

N



OFFICER REPORTS

Commodore - Myself, Dan, and Ryan Lucus attended the opening of the new parking lot.

Vice Commodore - the second Fast Track of the season went well. We have 12 new juniors. Our new banquet chair will try covering the next open house.

1st Vice - the replacement Quest hull is here and needs to be rigged.

2nd Vice - we have new equipment. There are now 4 foiling boards. New sails. And a Junior clinic.

3rd Vice - we are still working on Portugal Princess.

Port Captains - We have two new people in training. One DL and one VDL.

Treasurer - As of 6/10/18 we have $8,640 in the bank, up $1,904 from last report 5/27/18.   We also have nearly $5,000 (as of 11 am Sunday 6/10) to be transferred from Paypal to our bank.  Bills yet to be paid this month total about $7,000.

We’ve submitted reimbursement requests to DBW for the remaining $592 from last year’s grant and for $19,718 from this year’s grant.  We’ll be submitting for further reimbursement requests for the use tax and registration fees for the two RS Quest sailboats and for the 8 novice boards we’ve purchased.

Income 5/27 - 6/10/18

 

Regular memberships

$8,384

Windsurf locker memberships

$256

UC workstudy reimbursement

$167

Total Income

$8,807

 

Spending  5/27 - 6/10/18

 

Dinghies--sanding discs

$15

Dayleader wages and taxes

$4,473

Clubhouse and Yard--pipe pulleys cable etc for windsurf sail rack, propane,  padlock, trash bags, lattice for board protection and mounting supplies, power cord tap, varathane, screws, washers, sandpaper, caulk, glue, rubber spray, acetone, stain, electrical supplies, sanding discs, sanding belt for bench project, portapotty toilet seat replacement

$1,350

Activities--dock fees, food for Angel Island cruise 5/28/18, snax, food for club, Thurs nite racing dinner, supplies race start system, food for lesson BBQ, Fast Track dinners

$712

Bank--credit card processing, bank fees

$269

Tools--

$85

Total Spending

$6,904

 

Dinghies and windsurf remain the pack leaders in spending their budget, with keelboats way behind.  Overhead expenses (annual insurance, use tax, credit card processing, wetsuits, etc.) are crowding the midfield, and dayleader payroll is spraying dirt all over activities and clubhouse and yard.

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 6/10/18

   

FY Budget

DBW included

Actual thru 6/10/18 (11% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$25,796

15%

$144,204

 

DBW reimbursement

$40,000

$40,000

$0

0%

$40,000

 

UC Work-Study Reimbursement

$8,000

 

$1,450

18%

$6,550

 

Donations, surplus sales, interest, etc.

$0

 

$6,623

 

($6,623)

 

     Total Income

$218,000

$40,000

$33,869

16%

$184,131

Authorized Spending

         
 

Club activities

$17,000

 

$2,381

14%

$14,619

 

Dinghies and rescue skiffs

$45,000

$18,000

$19,983

44%

$25,017

 

Windsurfing

$40,000

$15,000

$15,453

39%

$24,547

 

Keelboats

$22,000

$7,000

$197

1%

$21,803

 

Dayleaders

$48,000

 

$9,228

19%

$38,772

 

Clubhouse and Yard

$25,000

 

$2,574

10%

$22,426

 

General Overhead

$50,000

 

$12,678

25%

$37,322

 

     Total Spending

$247,000

$40,000

$62,494

25%

$184,506



Regular dues income last month was higher than the average of May regular dues income in the past six years.  

 

VOTES

Issue

Move

2nd

Unanimous Approval

Approve Senior WS project for Roger Tong: Convert sail racks from hangers to lines so we can make more sails available to our members.

WY

DZ

Yes

Motion to approve Joanna’s senior project - make a modification to the windsurf sail hang racks to accommodate larger sails (6.5-8.0ish), and to teach a rigging/sail tuning clinic

   

tabled

motion to approve Michael Evan’s senior project - shelves for senior wind surf locker

WY

DZ

Yes

Motion to change the ORs for Dinghy Cruise rating

   

tabled

Motion to change the ORs for junior and J+ windsurf

   

tabled

Motion to change the ORs for J+ windsurf test

   

tabled

Motion to approve the expenditures in the treasurer’s report

JG

RA

Yes

Motion to close the meeting at 6:59

JG

ML

Yes

May 27 2018 excomm meeting minutes

Meeting Date:         May 27, 2018

Start Time:                6:06 PM

End Time:                 6:37 PM

Location:                CSC clubhouse

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Brendan Kallaby

BK

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

N

OFFICER REPORTS

Commodore - Please come to the opening ceremony for the new parking lot, 10AM May 31st. 

Vice Commodore - We are no longer featured on SF Fun Cheap, this should make the Open House crowds manageable. We had a great party with a live band.  

Port Captains - we are interviewing Kevin C., meeting with all day leaders and testing a new app to streamline our process. 

Treasurer - As of 5/27/18 we have $6,737 in the bank, down $30,528 from the start of the fiscal year 5/1/18.   We’ve submitted reimbursement requests to DBW for the remaining $592 from last year’s grant and for $19,718 from this year’s grant.  We’ll be submitting for further reimbursement requests for the use tax and registration fees for the two RS Quest sailboats and for the 8 novice boards we’ve purchased.

Income 5/1/18 - 5/27/18

 

Regular memberships

$12,956

Donations, surplus equipment sale (old rescue skiff motor)

$6,623

Windsurf locker memberships

$4,200

UC workstudy reimbursement

$1,283

Total Income

$25,062

Spending  5/1/17 - 4/30/18

 

Dinghies--RS Quest sailboats 7 and 8, JY15 gudgeons, fast pins, line, hose, block, barb, coupler,  sanding discs, sandpaper, fasteners

$19,968

Dayleader wages and taxes

$4,755

Windsurf--8 novice boards, 2 foil boards, 6 sails, carbon fiber, nosepads

$15,453

Clubhouse and Yard--windsurf rack and cover materials, tables, trashbags, painting supplies, coveralls, tape, power tap, DSL service for clubhouse computer, porta potty service

$1,224

Insurance--marine liability annual premium

$6,547

Activities--food for Open House/General Membership Meeting 5/13, parties, lesson BBQ's, Fast Track dinners, advanced dinghy seminar, Thurs nite racing, lesson snax, cruise dock fees

$1,669

Keelboats--supplies for keelboat haulout, extension cord

$197

City of Berkeley--rent on clubhouse and yard space

$965

Use tax and DMV registration for RS Quest sailboats 7 and 8 

$2,084

Safety Equipment: wetsuits, sunscreen

$1,706

Bank--credit card processing, bank fees

$416

Rescue skiffs--gas, repair parts

$215

Tools--sander, discs, cordless vac, tape measure, blades, dremel kit, extension cord, rivet nut tools, sander pad, scissors, pliers, clamps, torch, screwdrivers,  caulk, sponges

$348

Communications--hoodies for Xcomm

$44

Total Spending

$55,590

So far this fiscal year, dinghies and windsurf are out in front on spending their budget, with keelboats dead last, but not for long, the expenses for the new aquamarine Commander are just beginning to come in.

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 5/27/18

   

FY Budget

DBW included

Actual thru 5/27/18 (7% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000 

 

$17,156 

10%

$152,844 

 

DBW reimbursement

$40,000 

$40,000 

$0 

0%

$40,000 

 

UC Work-Study Reimbursement

$8,000 

 

$1,283 

16%

$6,717 

 

Donations, surplus sales, interest, etc.

$0 

 

$6,623 

 

($6,623)

 

      Total Income

$218,000 

$40,000 

$25,062 

11%

$192,938 

Authorized Spending

         
 

Club activities

$17,000 

 

$1,669 

10%

$15,331 

 

Dinghies and rescue skiffs

$45,000 

$18,000 

$19,968 

44%

$25,032 

 

Windsurfing

$40,000 

$15,000 

$15,453 

39%

$24,547 

 

Keelboats

$22,000 

$7,000 

$197 

1%

$21,803 

 

Dayleaders

$48,000 

 

$4,755 

10%

$43,245 

 

Clubhouse and Yard

$25,000 

 

$1,224 

5%

$23,776 

 

General Overhead

$50,000 

 

$12,324 

25%

$37,676 

 

      Total Spending

$247,000 

$40,000 

$55,590 

23%

$191,410 

VOTES

Issue

Move

2nd

Unanimous Approval

Approve Senior WS project for Roger Tong: Convert sail racks from hangers to lines so we can make more sails available to our members.

WY

LD

Yes

Motion to approve John Bongiovanni as CSC Dinghy Cruising Skipper 

JG

ML

Yes

Motion to change the ORs for Dinghy Cruise rating

   

tabled

Motion to change the ORs for junior and J+ windsurf 

   

tabled

Motion to change the ORs for J+ windsurf test 

   

tabled

Motion to approve the expenditures in the treasurer’s report

PK

ML

Yest

Motion to close the meeting at 6:37

JG

LD

Yes

 

General Membership Meeting - May 13, 2018

Meeting Date:     May 13, 2018

Start Time:        6:12 pm

End Time:         6:48 pm

Location:        CSC yard

 

ATTENDANCE 

Title

Name

Code

Present

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

In kitchen

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Pilar Schmidt

PS

Y

Secretary (co)

Carolyn Brown

CB

Y





OFFICER REPORTS

Commodore: Greetings!

  • We have a new youth ride coordinator, Deepti Karandur.
  • Pilar Schmidt has moved over from secretary and is our new conduct chair.
  • I am working on getting new foul weather gear, it will be coming soon. Try to make sure it doesn’t walk away.
  • The update on the small claims lawsuit is, Mary Lucus represented us in court and did a great job. We are still waiting for the ruling from the judge.
  • Please wear your PFD when you are on the water.
  • Review us on Google, Facebook, Yelp, and other social media.
  • Min made an awesome promotional video.
  • Race chairs David Fawcett and Sergio Rizzo would like a third person to join them as Sunday morning race coordinators.
  • We are always concerned about safety and security. If you see anything, call the police, tell the marina office, and the private security guard. If it is safety concern, call 911.
  • Thank you, everyone for being so charitable, which unites this whole club. When you see someone new, go introduce yourself.

Vice Commodore (Mary): I want to acknowledge Lonnie working quietly behind the scenes. We are in Fast Track season and have completed the first one which was coordinated by Birk, the next is the first week of June. Drive new members toward the Fast Tracks, and remember we need many volunteers to make Fast Tracks a success.

First Vice: We have lots of boats, please fix more boats.

Second Vice: We are off to a great start of season. Will has gotten new foil boards. Talk to Will and other seniors about getting signed off for foiling, Mitsu repaired at least 19 boards. Thank you Curt and Lonnie for the awning.

Third Vice: Portugal Princess is getting a complete paint and refinishing. Hats off to members that have been working on it, making it an economically feasible project and saving the club around $10000. The Merritts are getting new running rigging, Pomodoro is getting new running and possibly new standing rigging. The summer cruising season has started. Nick did two qualifying cruises and Robert did a cruise yesterday to Treasure Island.

Rear Commodore: Good start for season, the first Fast Track went well and Adv. Dinghy has instructors for all sessions. So far this year we have made 19 novices 15 juniors. We are teaching about as many people at each lesson day as last year. We have a good program of workshops coming up. The California Boating Card classes organized by Ryan Maples were a success. California is phasing in this requirement if you are 20 years or younger you need to have this card. On Jan. 1, 2019,  you need a card if you are under 25 years old.

Secretary: the clubhouse AED was tested and is working fine.  

Treasurer:  Annual Statement of Financial Condition May 1 2018

As of May 1st we had $37,265 in the bank, and our property was worth $480,987 (depreciated book value). Cash was up $1,369 from 5/1/17, property was up $841. This statement was prepared without audit from the club’s books. 

Income 5/1/17 - 4/30/18

Regular memberships    $165,694

DBW grant--reimbursement 2 RS Quests, 2 outboard motors for regular rescue skiffs,     $39,408
and 10 windsurf sails

Donations, surplus equipment sales, credit card cash rewards    $12,557

Windsurf locker memberships    $10,027

UC workstudy reimbursement    $7,818

Total Income    $235,504

 

Spending 5/1/17 - 4/30/18 

Dinghies--2 RS Quest dinghy sailboats, used JY15 and trailer, 27 sails, spare masts for JY15, JY15 centerboard, RS Quest tack bar and boom, harnesses, sail covers, u- adapter, fasteners, dolly wheels and tires and tubes, blocks, rudders and parts, spreader brackets, trailer parts, tape, bubble solution, sprayer, workparty food, line, shackles, hiking sticks and parts, cleats, knives, tethers, rivets, trapreze parts, paddles, epoxy filler and pumps, gflex epoxy, sail repair tape, carabiners, twine, scissors, labels, sail numbers, ring, spring clipeye, pins, lantern, needle kit, wire, box, keyfloat, bungee cord, chafe sleeve, resin syringes, shock cord, paddles, velcro, roller furling parts, cotter rings, sail repairs, battens, sail lube

$44,873

Dayleader wages and taxes, boatercard fees, food

$44,486

Windsurf--9 boards, 7 sails, base plates, sail repair tape, line, epoxy resin hardener & filler, lanyard, masking tape, gloves, fins, spraypaint, files, markers, knives, syringes, footstraps, harnesses, spreader bars, boom collars, gripsprays, screws & inserts, harness lines, spray hood, trashbags, sanding discs, respirator, carbon fiber cloth, mast straps, universals, boom shims

$26,056

Clubhouse and Yard--carpet windsurf area, windsurf board racks, keelboat shed fixup, shed roof repair supplies, pingpong area improvements, padlocks and club keys, lumber for clubhouse window cover repairs, pulleys for windsurf sail shade, clamp light, BBQ parts, propane, clubhouse snax and coffee and cocoa, computer cable, DSL service, garbage service, portapotty service, pingpong balls, charger, electric kettle, brooms, trashbags, paper towels, markers, mix sticks, pens, paint roller frames, sombreros, fire extinguisher recharges and brackets and signs, safety tread for club steps, bottled water, soap, paper plates bowls cups and plastic forks spoons, dump fees, bike pump, light, paint supplies, batteries for OH radios, pans, power cords, UPS for webcams, anemometer and computer for website windmeter, sawhorses, labels, labeler tape, gloves, organizer boxes, hooks, tags, wire, bunnysuit, blades, bits, heat gun, spray paint, cord, hose, solder, wire, jig saw blades, umbrella, laser printer toner, padlocks and club keys, Xmas decor, hose fittings, drills, sawblades, paint, polysheet, water pitcher and filter, signs

$23,857



Insurance--general and marine liability insurance 4/14/18 - 4/14/19, directors and officers insurance, workers comp deposit and premiums

$10,202

Activities--First Aid Training, food for Open Houses and General Membership Meetings and parties and retreat and workparties and lesson BBQ's and Fast Track dinners seminars clinics and racing dinners, lesson snax, cruise dock fees, room rental for Sr Skipper Study Group and 1st Aid class

$16,806

Keelboats--Daisy and Portugal Princess haulouts, sail repairs, painting supplies, hull cleaning, stanchion, J dock supplies, fasteners, lightbulbs, keelboat cleaning supplies, food for workparty, ladder, acetone, brushes, winch repair supplies, cable, thimble, rivets, shackle, line, lighters, windex vanes, fender, padlocks, power plugs, jib hank, sail tags, fire extinguishers, swages, hatch latch, snaps, halyard, boat hook, handrails, battery, luff rope feeder, rudder shoes

$20,402

City of Berkeley--rent on clubhouse and yard space

$10,290

Use tax on wholesale purchases, sales tax, DMV registration, corporate statement filing fee. Berkeley business license

$10,106

Safety Equipment: fire extinguishers and brackets and signs, hypothermia kit clothing, handheld VHF radio warranties and repairs, sunscreen, 1st aid kit supplies

$581

Bank--credit card processing, bank fees

$4,749

Rescue skiffs--two new outboard motors for regular rescue skiffs, ~250 gallons gas for skiff, skiff and trailer parts

$16,881

Tools- chisels, punches, hacksaw blades, bits, scissors, trashbags, knives, sanding discs, inner tubes, pin punches, spring, knives, cutter, cutoff wheels, cotterpins, riveter parts, screwdrivers, socket adapters, pickup tool, mirror, torx bit, tape, circular saw blades, hole saw, jig saw blades, wrench, dust pans, blow gun kit, brushes, universal joints, internal pipe wrenches, floor flanges, dremel bits, pliers, cotter pins, washers, drill bit sets, electrical connectors, tire valve adapters, tire gage, dust masks, paint rollers, spray paint, saw blades, glue, torch gas, level, hole saw, grease, sealant, angle grinder, spiral conduit, cable ties, toolbox, spark plug socket, wrench, hacksaw, scissors, light, sockets, sawblade, calipers, padlock, grinder bits, multimeters, sanders, tire irons, acetone, wire strippers, oil, wire brushes, pads, wrench sets, oil spray, silicone spray, oil squirt can, sawzall, shop vac

$2,180

Communications--website software, printing, postage, clothing ads, US Sailing membership, DBW meeting expenses, Iwindsurf subscription, signs, postcards

$2,348

Office Supplies--stamps, accounting and nonprofit IRS return software, logbooks, CF numbers, laminating pouches, markers, envelopes

$318

Total Spending

$234,135




Budget for Next Fiscal Year

The budget for next fiscal year is based on the following expectations:

  • membership dues slightly lower than last year
  • no repeat of large donations
  • UC workstudy reimbursements same as last year
  • increase in dayleader wages in October 2018 ($15/hr minimum wage
  • no increase in dues (dues increase up for vote at this GMM)
  • no increases in other expenses

The authorized spending exceeds expected income by $29,000 due to having funds in the bank ($37,265) as of the start of the fiscal year which are more than we need as a reserve.

If the income expectations improve, XComm can approve increases in spending.

 

Proposed Budget

DBW funding included in budgeted amount

Expected Income

   

Memberships (Regular and windsurf locker)

$170,000

 

DBW reimbursement

$40,000

$40,000

UC Work-Study Reimbursement

$8,000

 

Donations, surplus sales, interest, etc.

$0

 

Total Income

$218,000

$40,000

Authorized Spending

   

Club activities

$17,000

 

Dinghies and rescue skiffs

$45,000

$18,000

Windsurfing

$40,000

$15,000

Keelboats

$22,000

$7,000

Dayleaders

$48,000

 

Clubhouse and Yard

$25,000

 

General Overhead

$50,000

 

Total Spending

$247,000

$40,000

               

VOTES 

With 61 members present, a quorum of at least 10% of the club’s voting membership was established.

Issue

Move

2nd

Unanimous Approval

Motion to approve increase of membership dues

  • $120 for quarterly membership (or 10 hours work)
  • $99 for student/senior quarterly membership (or 10 hours work)
  • $375 for annual membership (or 30 hours work)
  • $75 for minor (under 18) membership (or 10 hours work), discounted to $1 if they agree to show up 4 times to help with lessons on weekends.
  • $175 for quarterly family membership (discount on a group’s total payment for individual memberships if they are related as parents or guardians and children) (or 15 hours work)
  • $400 for regular size windsurf locker, $600 for 1.5 size locker

PK

JG

Yes

Re-elect Joel for Commodore

MLF

SeamusV

Yes

Re-elect Lonnie and Mary for Vice Commodore

JG

RL

Yes

Re-elect Dan, Josh, and James for First Vice

JG

SeamusV

Yes

Re-elect Zach and Will for Second Vice

JG

MonicaT

Yes

Re-elect Ryan for Third Vice

JG

PS

Yes

Re-elect John and Will for Rear Commodore

JG

CB

Yes

Re-elect Carolyn for Secretary

JG

JB

Yes

Re-elect Peter for Treasure

JG

PS

Yes

A motion to vote on the position of Port Captain was introduced by JG and seconded by Daniel Boldi. Daniel Boldi nominated Brendan Kallaby and Lydia Lopez for Port Captain. Yves Parent nominated the incumbent, Jacqui Zechar. Brendan spoke on behalf of himself and Lydia, Jacqui spoke for herself.

The results of the vote are as followed:

  • Brendan/Lydia = 33
  • Jacqui = 11
  • Abstain = 17

Brendan Kallaby and Lydia Lopez will be our new port captains. And we all thank Jacqui for doing a great job.

     

 

Big thanks to everyone who worked hard for the club!

4.29.18 Excomm Meeting Minutes

Cal Sailing Club - Executive Committee Minutes

Meeting Date:     April 29, 2018

Start Time:        6:07 PM

End Time:         6:48 PM

Location:        CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

Y

Secretary (co)

Pilar Schmidt

PS

N

Secretary (co)

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Vice Commodore - we have a big (voting) GMM coming up on May 13, along with Open House the same afternoon. Food will be real good. The first Fast Track starts tomorrow, we need seniors for testing on Thursday and Friday..

1st Vice - we have two new Quests, and they are rigged

2nd Vice - Will and windsurf rating chair are in favor of amending the Operating Rules to add a J+ written test because a lot information gets overlooked when windsurfers move from J up to J+. A written test will help get the information passed along. Will will do a test of the test before amending the Operating Rules.

3rd Vice - Portugal Princess is still in the yard. There was lots of prep work and it will be awesome when we get it back. The original quote for paint and repairs was $17000. By doing a lot of work ourselves, we paid under $9000 cutting our half the labor costs.

Rear Commodore - there has been no progress changing from Yahoo to Google Groups. We need to sort out the interactions between Google Groups and the websites. Birk Huber, the coordinator for the first Fast Track and Marie Duvernoy, the coordinator for the Adv. Dinghy lessons have done a great job organizing both of those programs.

Port Captains - two day leaders are no longer available. One has lost her work study, she and counselor don’t know what happened. The other won’t be around for the rest of the semester. They each had one shift which need to be covered until the end of the semester. We have lots of former DLs that can take shifts.

Secretary - Min finished his senior project, it’s awesome. We are working on how to integrate it into the web page and also use it on FaceBook.

Treasurer -

Proposed Budget and Spending Approval for Next Fiscal Year (5/1/18 - 4/30/19)

Expected Income     

  • Memberships (Regular and windsurf locker) $170,000   
  • DBW reimbursement $40,000   
  • UC Work-Study Reimbursement $8,000   
  • Donations, surplus sales, interest, etc. $0        
  • Total Income $218,000

Approved Spending     

  • Club activities $17,000   
  • Dinghies and rescue skiffs $45,000   
  • Windsurfing $40,000   
  • Keelboats $22,000   
  • Dayleaders $48,000   
  • Clubhouse and Yard $25,000   
  • General Overhead $50,000        
  • Total Spending $247,000

This budget has $29,000 more spending than income because:

  1. Expected cash on hand at start of year is $29,000
  2. Some portions of previous years’ approved spending were not fully used
  3. UC work-study and donations may exceed expected amounts.

 

Treasurer’s Report 4/29/18

As of 4//18 we have $38,305 in the bank, up $1,549 from last report 4/15/18.

Income 4/16 - 4/29/18

 

credit card refund

$24

Regular memberships

$12,316

Windsurf locker memberships

$3,640

Total Income

$15,980

Spending 4/16 - 4/29/18

 

Clubhouse and Yard--garbage service, portapotty service, supplies for windsurf sail rack cover,  water pitcher and filter, snack, pens, mix sticks, bandaids, locks, propane, signs

$1,599

Dinghies--cleats, fasteners, fast pins, cleat, block, sail lube

$205

Rescue skiffs--gas, relay, antenna

$318

Keelboats--Portugal Princess yard work, luff rope feeder, fasteners, lamps

$8,831

Tools--used shop vac

$44

Windsurf--foils, universals, collars, boom shims, harness

$1,633

Activities--food for OH, Thurs nite racing, snack, pingpong balls, speaker for race start system,

$1,258

Communications: smug mug subscription, excomm Tshirts hats

$206

Safety Equipment: used clothing for hypothermia kit

$9

Bank--credit card charges

$254

Dayleaders --payroll processing

$73

Total Spending

$14,431

 

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual through end of Fiscal Year

Percentage of Budget

Under/ (Over) Budget

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$174,374

103%

($4,374)

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$7,818

156%

($2,818)

 

Donations, surplus sales, interest, etc.

$12,000

 

$12,557

105%

($557)

 

     Total Income

$227,000

$40,000

$234,157

103%

($7,157)

Authorized Spending

         
 

Club activities

$15,000

 

$15,564

104%

($564)

 

Dinghies and rescue skiffs

$65,000

$34,982

$61,651

95%

$3,349

 

Windsurfing

$26,000

$4,500

$26,056

100%

($56)

 

Keelboats

$21,000

$518

$19,029

91%

$1,971

 

Dayleaders

$43,000

 

$44,352

103%

($1,352)

 

Clubhouse and Yard

$25,000

 

$23,507

94%

$1,493

 

General Overhead

$45,000

 

$41,660

93%

$3,340

 

     Total Spending

$240,000

$40,000

$231,818

97%

$8,182



Treasurer’s Report 4/15/18

As of 4/15/18 we have $36,756 in the bank, down $1,264 from last report 4/1/18.

Income 4/2 - 4/15/18

 

Regular memberships

$2,575

Windsurf locker memberships

$560

UC workstudy reimbursement

$1,033

Total Income

$4,168

Spending 4/2 - 4/15/18

 

Clubhouse and Yard--paper towels, coffee, bit set, rope, lights, snack, used UPS for wind meter console & computer, coffee creamer, oil, fabric and thread for windsurf sail hangar cover, DSL service for clubhouse computer

$359

Windsurf--nose pads, return universals

$157

Activities--1st Aid class, food for lesson BBQ, snacks for Girl Scout Days, coffee, snacks

$2,485

Bank--credit card charges

$99

Dayleaders --wages, taxes, payroll processing

$732

City of Berkeley--rent on clubhouse and yard space

$965

Taxes: use tax on wholesale purchases

$635

Total Spending

$5,432

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 4/15/18 (96% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$158,418

93%

$11,582

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$7,818

156%

($2,818)

 

Donations, surplus sales, interest, etc.

$12,000

 

$12,532

104%

($532)

 

     Total Income

$227,000

$40,000

$218,177

96%

$8,823

Authorized Spending

         
 

Club activities

$15,000

 

$14,305

95%

$695

 

Dinghies and rescue skiffs

$65,000

$34,982

$61,128

94%

$3,872

 

Windsurfing

$26,000

$4,500

$24,423

94%

$1,577

 

Keelboats

$21,000

$518

$10,198

49%

$10,802

 

Dayleaders

$43,000

 

$44,279

103%

($1,279)

 

Clubhouse and Yard

$25,000

 

$21,907

88%

$3,093

 

General Overhead

$45,000

 

$41,147

91%

$3,853

 

     Total Spending

$240,000

$40,000

$217,388

91%

$22,612



VOTES 

Issue

Move

2nd

Unanimous Approval

Motion to approve spending up to amounts listed in budget for next fiscal year.

JG

PK

Yes

Motion to approve $1352 additional spending for dayleaders this year

JL

RA

Yes

Motion to approve Joshua Leihe, Mark Playsted, Jennifer Kroon, James Clarkson, Dan Zaslavsky, and Seamus Vanecko permission to lead dinghy cruises in the keelboat cruising area for 2018/2019

RA

CB

Yes

Motion to approve Robert Ofsevit’s request to add a third boat for the Angel Island Cruise, 7/6 - 7/8.

Robert Ofsevit    Dr. Who

David Fawcett:    Meritorious

Kent Moriarty:     Daisy

JG

MLF

Yes

Motion to close the meeting at 6:48

JG

MLF

Yes

3-18-18 Excomm Meeting Minutes

Meeting Date:     March 18, 2018

Start Time:        5:09 PM

End Time:         5:54 PM

Location:        CSC deck

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Jacqui Zechar

JZ

N

Treasurer

Peter Kuhn

PK

Y

Secretary (co)

Pilar Schmidt

PS

N

Secretary (co)

Carolyn Brown

CB

Y



OFFICER REPORTS

Commodore - we (Joel & Carolyn) are going to the Aquatic Directors annual meeting at Division of Boating and Waterways in Sacramento this week.

Vice Commodore - We had our second open house last week, things are going well, and we are on track for continued success going forward. All of this summer’s fast track coordinators met today to go over the responsibilities of coordinating.

2nd Vice - new foiling boards are starting to be used.

Port Captains - there is one new DL interviewing this week, one person running for Port Captain at the next GMM.

Secretary - attended the Parks and Waterfront Commission meeting to speak on behalf of our free berth application.

Treasurer - As of 3/18/18 we have $47,779 in the bank, up $1,984 from last report 3/4/18.

Income 3/5 - 3/18/18

 

Donations -- passerby

$2

Regular memberships

$3,643

UC work-study reimbursement

$69

Total Income

$3,714

Spending 3/5 - 3/18/18

 

Clubhouse and Yard--DSL service for clubhouse computer, snacks, paper towels, coffee,
creamer, fasteners

$153

Rescue skiffs--gas for skiff

$82

Keelboats--keelboat engine parts

$33

Windsurf--mast straps

$39

Activities--CSC coordinator hats, copying for Sr Study Group

$394

Bank--credit card charges

$89

City of Berkeley--rent

$965

Taxes: DMV fee refunds

-$26

Total Spending

$1,729

We’re now almost 90% through the fiscal year, and income and expenses remain in good accord with the budget.  Income is still $10k ahead of spending, and most of the budgets have plenty left for expenses before the fiscal year ends April 30.  Next year, with dayleader wages increasing further, we’ll need a dues increase.

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 3/18/18
(88% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$149,831

88%

$20,169

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$5,929

119%

($929)

 

Donations, surplus sales, interest, etc.

$12,000

 

$12,332

103%

($332)

 

     Total Income

$227,000

$40,000

$207,501

91%

$19,499

Authorized Spending

         
 

Club activities

$15,000

 

$11,041

74%

$3,959

 

Dinghies and rescue skiffs

$65,000

$34,982

$60,462

93%

$4,538

 

Windsurfing

$26,000

$4,500

$22,216

85%

$3,784

 

Keelboats

$21,000

$518

$9,805

47%

$11,195

 

Dayleaders

$43,000

 

$40,278

94%

$2,722

 

Clubhouse and Yard

$25,000

 

$19,658

79%

$5,342

 

General Overhead

$45,000

 

$32,230

72%

$12,770

 

     Total Spending

$240,000

$40,000

$195,689

82%

$44,311

 

Treasurer’s Report 3/4/18

 As of 3/4/18 we have $45,794 in the bank, down $4,980 from last report 2/18/18.   

Income 2/19 - 3/4/18

 

Regular memberships

$4,722

Windsurf locker memberships

$280

Total Income

$5,002

 

Spending  2/19 - 3/4/18

 

Clubhouse and Yard--

$373

Dinghies--block, clam cleats

$125

Keelboats- engine parts, battery, fasteners

$280

Windsurf--2 Starboard foil boards and foils

$4,938

Activities--Sr Study group Finnish hall rental, food for GMM, snax, cat food

$805

Communications: website SSL certificate

$60

Bank--credit card charges

$151

Dayleaders -- payroll taxes, boater card fee for dayleader

$3,250

Total Spending

$9,982

 

Income and expenses remain in good accord with the budget.  Income is still $10k ahead of spending, and most of the budgets have plenty left for expenses this month and next month (the fiscal year ends April 30).  

 

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 3/4/18 (84% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$146,188

86%

$23,812

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$5,861

117%

($861)

 

Donations, surplus sales, interest, etc.

$12,000

 

$12,330

103%

($330)

 

     Total Income

$227,000

$40,000

$203,788

90%

$23,212

Authorized Spending

         
 

Club activities

$15,000

 

$10,647

71%

$4,353

 

Dinghies and rescue skiffs

$65,000

$34,982

$60,380

93%

$4,620

 

Windsurfing

$26,000

$4,500

$22,177

85%

$3,823

 

Keelboats

$21,000

$518

$9,772

47%

$11,228

 

Dayleaders

$43,000

 

$40,278

94%

$2,722

 

Clubhouse and Yard

$25,000

 

$19,505

78%

$5,495

 

General Overhead

$45,000

 

$31,202

69%

$13,798

 

     Total Spending

$240,000

$40,000

$193,960

81%

$46,040



VOTES

Issue

Move

2nd

Unanimous Approval

Motion: approve motion to be voted on at May GMM to raise regular and windsurf lockerer dues, effective 1/1/19, to

  • $120 for quarterly membership (or 10 hours work)
  • $99 for student/senior quarterly membership (or 10 hours work)
  • $375 for annual membership (or 30 hours work)
  • $75 for minor (under 18) membership (or 10 hours work), discounted to $1 if they agree to show up 4 times
    to help with lessons on weekends.
  • $175 for quarterly family membership (discount on a group’s total payment for individual memberships if
    they are related as parents or guardians and children) (or 15 hours work)
  • $400 for regular size windsurf locker, $600 for 1.5 size locker

JG

PK

Yes

Motion to approve cost of first aid class, $10 for members who are active in cruising, dayleading, and other
activities where club needs 1st aid knowledge. Eligible members must reserve their seat 48 hours in advance.
Motion includes cost of the classroom.

JG

DZ

Yes

Motion to approve senior project for Min Lee, to produce a video that will benefit the club

CB

LD

Yes

Motion to approve expenditures in treasures report of Mar 4 and Mar 18

PK

DZ

Yes

Motion to close the meeting at 5:54

DZ

JG

Yes

Feb. 25 2018 Excomm Meeting Minutes

 

Meeting Date:     February 25, 2018

Start Time:        5:00 PM

End Time:         5:35 PM

Location:        CSC clubhouse

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Pilar Schmidt

PS

Y

Secretary (co)

Carolyn Brown

CB

Y




DISCIPLINARY HEARING

(Confidential per club rules)

 

VOTES

Issue

Move

2nd

Unanimous Approval

Motion to bar Martin Shaaf from the club

JG

MLF

Yes

Motion to close the meeting at 5:35

JG

JL

Yes

2-18-18 General Membership Meeting Minutes

Meeting Date:     Feb 18, 2018

Start Time:        5:00 pm

End Time:         5:26 pm

Location:        CSC yard

 

ATTENDANCE 

Title

Name

Code

Present

Co-Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Pilar Schmidt

PS

Y

Secretary (co)

Carolyn Brown

CB

Y



OFFICER REPORTS

Commodore: Greetings!

  • We got our grant! Special thanks to Josh Leihe who put in hours preparing the application with Peter’s help.
  • I prepared the annual report for DBW. DBW sent a “secret rider” to audit us at one of last season’s open houses, Gunther was their skipper and they were very impressed with the sailing and the open house event.
  • The annual DBW meeting is coming up on March 20-21, myself and Carolyn Brown will be attending.
  • Ali Andress, the Waterfront Manager claims that small dock replacement on track for this summer. The work window for that project closes in October so the dock should be should finished in summer. A big Thank You to everyone who attended the waterfront meeting to support the dock.
  • Ryan Alder completed the application for our free birth renewal, it will be voted on at the next Waterfront Commission meeting.
  • We amended the Operating Rules to include a clear sexual harassment policy, you can read it on the website. Pilar Schmidt is the conduct chair, she will be handling any complaints of harassment, as well as running sexual harassment clinics for day leaders, excomm, and anyone else who is interested. Our goal is to make the club more inclusive and friendly to all members.
  • We need a Youth Ride coordinator. This position is extremely important to the club. it’s part of our grant and part of the work we do for the community.
  • We are being sued in small claims court over a capsize during open house. We were given a non-specific demand letter with medical records. Although we have paid medical expenses for demands in the past, we have not pay anything to this defendant because their medical records indicated that their medical expenses were covered by insurance. Subsequently, the defendant has filed for $10K in small claims court. An excomm member will represent us if we have to appear in court, I can’t do it because a lawyer cannot go to small claims court.
  • We recently had a great annual excomm retreat where we discussed the future of the club and how to make the club a better place. Since we are often dealing with immediate needs, we haven’t been been as forward thinking as we could be. We want to start thinking about having a clearer vision for the future, because although this place is awesome it could be even better. I plan to convene a Capital Improvements Committee, discussions will include facilities upgrades such as classroom, heat, new buildings and/or new locations.
  • Lastly, we are always concerned about safety and security. There was a break-in at Cal Adventures recently. If you see anything, call the police, tell the marina office, and the private security guard. If it is safety concern, call 911. If barred members show up, call the police.

 

Vice Commodore: (Mary) open house season has recommenced. If you are volunteering, read the email, we have new procedures. March 11 is our next open house, bring your friends! Please post pictures and positive reviews on Facebook, Yelp, Instagram and use  #calsailing.  We are going to announce a committee that will focus on increasing membership. Our goals are diversity and inclusion, we recognize that we may need to do things differently to attract more diverse members, and it’s important to have transparency. (Lonnie) we have a projector and are planning to host movie nights on weekends when the weather is warmer.

First Vice: not too much happening with Dinghy’s will be getting a replacement Quest for the one that had a recent hull failure. There are 2 more quests on order and the fiscal year ends in April. If you want to run a repair clinic let us know. If there is a problem that you think can be solved, send us email. You are welcome to do experimental fixes as long as they are reversible.

Second Vice: we are on track to get new foil boards mid-March. There will be a lesson plan for foiling and surfers will have to be rated. Look for an announcement. We are replacing older novice boards and some JR boards, to get new equipment for this season. In April we will start JR clinics, for new JRs to get more experience in high wind. Hoping other J+ and seniors will continue teach.

Third Vice: all keelboats in good condition, Portugal Princess is due for a haul out and full paint job as soon as we figure out the most cost effective way to do it, now that we have to pay daily storage fees.

Port Captains: we hired two new day leaders, and we are doing more VDL trainings.

Secretary: the clubhouse AED was tested and is working fine. We have 2018 promotional postcards, please share them with your friends, colleagues, schools, clubs, fitness centers, etc.  

Treasurer: at the next GMM we will vote to increase dues to compensate for the minimum wage increase in Berkeley. The increase is expected to be about $10/quarter.

Quarterly Statement of Financial Condition February 1 2018

As of February 1st we had $50,026 in the bank, down $11,911 from 11/1/17. Big thanks to everyone who worked hard for the club.

Income 11/1/17 - 1/31/18

Amount

Regular memberships

$11,754

Donations (thanks!),credit card cash rewards, surplus sales (keelboat equipment)

$382

UC workstudy reimbursement

$2,524

Total Income

$14,660

Spending  11/1/17 - 1/31/18

Amount

Clubhouse and Yard-- garbage service, portapotty service, DSL service for clubhouse computer, lightbulb, screws and washers, gloves, organizer boxes, hooks, tags, wire, bunnysuit, blades, bits, heat gun, spray paint, cord, hose, solder, wire, jig saw blades, dish soap, steel strip, paper towels, aluminum pans, markers, umbrella, BBQ parts, toner for printer, anemometer and transmitter, cups, spoons, stirrers, padlock, screws, coffee, tire valve adapters, tire inflators,  batteries, snack, propane, Xmas decor, trash cans, dust masks, duck tape, paper towels, hot chocolate, roofing materials yard shed.

$3,180

Dinghies--spinnaker, sail covers, gennaker, line, cleats, harnesses, lantern,  carabiners, trapeze rings, tiller clips, needle kit, wire, box, keyfloat, tires and tubes for dinghy dollies, rig tape, bungee cord, eyebolt, snap shackles, lanyard, chafe sleeve, resin syringes, paddles, tiller universals, velcro, swivel, patch kit, tire levers, cheek blocks, cotter rings, labels, quick pins, sail repair tape.

$6,084

Rescue skiffs--propeller guard, engine parts, gas

$1,280

Keelboats--sail repairs, hull cleaning, winch bearings, hatch latch, snap, halyard, windex, line, mainsheet, fasteners, D shackle, rivets

$1,312

Tools--drillbits, spraypaint, screwdriver, scissors, vise grips, screws, tire irons, acetone, wire strippers, air tool connector, oil, nuts, wire brushes, pads, wrench sets, oil spray, silicone spray, oil squirt can, socket sets, hex bit set, tape measure, sawzall

$360

Windsurf---footstraps (less refund on returns), harnesses, sanding discs, masking tape, spray hood, trashbags,  respirator, carbon fiber cloth, resin, catalyst,  respirator filters, gloves, sail repair tape

$1,012

Activities--food for November Open House and General Membership Meeting, gift cards for General Membership Meeting, fruits, snacks for clubhouse, pizza Thurs racing dinner, food for parties, coffee for clubhouse

$1,853

Communications: USSailing membership, copies of letter to City, postage to ship VHF radio for repair

$264

Safety Equipment:  VHF radio repair, postage

$101

Bank--credit card charges

$455

Dayleader wages and taxes, food, boatercard fees

$8,607

Insurance--refunds on workers comp and general liability

-$397

City of Berkeley--2 months rent on clubhouse/yard space

$1,883

Office Supplies: envelopes, CF numbers

$57

Taxes: use tax on wholesale purchases, DMV fees, less refund on property taxes

$517

Total Spending

$26,571



NON-VOTING GMM 

Big thanks to everyone who worked hard for the club!

2-18-18 Excomm Meeting Minutes

Meeting Date:     February 18, 2018

Start Time:        4:32 PM

End Time:         4:41 PM

Location:        CSC clubhouse

 

ATTENDANCE 

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

N

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

Y

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

Y

Secretary (co)

Pilar Schmidt

PS

Y

Secretary (co)

Carolyn Brown

CB

Y

 

Officer Reports are in the GMM minutes for 2/18/18

Treasurer’s Report 2/18/18

As of 2/18/18 we have $50,775 in the bank, up $3,315 from last report 2/4/18.

Income 2/5 - 2/18/18

 

Donations -- Amazon Smile Foundation (thanks!)

$17

Regular memberships

$7,739

UC workstudy reimbursement

$727

Total Income

$8,484

Spending  2/5 - 2/18/18

 

Clubhouse and Yard--roofing materials for yard shed, padlock, hose fitting, DSL service, portapotty service

$440

Dinghies--JY15 centerboard, RS Quest tack bar, trailer inner tube install, block, spinnaker repair tape

$951

Rescue skiffs-- gas

$61

Keelboats--hull cleaning, engine parts, line, boat hook, handrails

$670

Tools--air compressor blowgun and connector kit

$28

Activities--food for OH, propane, snack, coffee, 1st aid stuff, food for retreat

$438

Communications: signs, postcards, postage to return prop guard, website software subscriptions

$197

Bank--credit card charges

$194

Dayleaders -- payroll taxes, boater card fee for dayleader

$457

Insurance--workers comp installment

$736

City of Berkeley--license fee 4th year of license agreement term

$965

Office Supplies: logbooks for dayleader desk

$32

Total Spending

$5,169

Income and expenses remain in good accord with the budget.  Income is well ahead of spending, and most of the budgets have plenty left for spring 2018 expenses, with the exception of the dinghies and dayleaders budgets, which are the most heavily spent but should be adequate (dayleaders budget shown includes $5k increase that was approved 2/4/18).

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 2/18/18 (80% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$141,186

83%

$28,814

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$5,861

117%

($861)

 

Donations, surplus sales, interest, etc.

$12,000

 

$12,330

103%

($330)

 

Total Income

$227,000

$40,000

$198,786

88%

$28,214

Authorized Spending

         
 

Club activities

$15,000

 

$9,842

66%

$5,158

 

Dinghies and rescue skiffs

$65,000

$34,982

$60,255

93%

$4,745

 

Windsurfing

$26,000

$4,500

$17,239

66%

$8,761

 

Keelboats

$21,000

$518

$9,491

45%

$11,509

 

Dayleaders

$43,000

 

$37,029

86%

$5,971

 

Clubhouse and Yard

$25,000

 

$19,131

77%

$5,869

 

General Overhead

$45,000

 

$30,991

69%

$14,009

 

Total Spending

$240,000

$40,000

$183,977

77%

$56,023

 

VOTES 

Issue

Move

2nd

Unanimous Approval

Motion to approve expenditures in treasures report

PK

CB

Yes

Motion to approve senior project for Ryan Maples - CA Boating Card Class

JL

PS

Yes

Motion to approve senior projects for Birk Huber, Alan Ostreicher, and Jacqui Zechar - Junior Fast Tracks, weeks of 4/30, 6/4, and 8/20 respectively

CB

PK

Yes

Motion to close the meeting at 4:41

JG

JL

Yes

Excomm Meeting minutes 02/04

Meeting Date:     February 4, 2018

Start Time:        5:06 PM

End Time:         5:08 PM

Location:        CSC deck

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

N

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

N

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

Y

Secretary (co)

Pilar Schmidt

PS

N

Secretary (co)

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Vice Commodore - we had a very successful first Open House of 2018. There was a great turnout considering it was Super Bowl Sunday. We gave 163 rides, there were more kids than adults, no capsizes, and beautiful weather. Lonnie and Daniel Boldi made great food.

Treasurer - As of 2/4/18 we have $47,460 in the bank, down $2,566 from last report 1/28/18.

Income 1/29 - 2/4/18

 

Total Income

$0

Spending  1/29 - 2/4/18

 

Bank--credit card charges

$25

Dayleaders -- payroll processing, Boatercard fee

$2,541

Total Spending

$2,566

Income and expenses remain in good accord with the budget.  Income is well ahead of spending, and most of the budgets have plenty left for spring 2018 expenses, with the exception of the dinghies and dayleaders budgets, which are the most heavily spent.  The dayleaders budget does not have enough in it to cover the payroll for February.  It needs another $5k spending authorized to cover the payroll for February and March.

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 2/4/18 (76% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$133,447

78%

$36,553

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$5,133

103%

($133)

 

Donations, surplus sales, interest, etc.

$12,000

 

$12,313

103%

($313)

 

     Total Income

$227,000

$40,000

$190,302

84%

$36,698

Authorized Spending

         
 

Club activities

$15,000

 

$9,403

63%

$5,597

 

Dinghies and rescue skiffs

$65,000

$34,982

$59,243

91%

$5,757

 

Windsurfing

$26,000

$4,500

$17,239

66%

$8,761

 

Keelboats

$21,000

$518

$8,821

42%

$12,179

 

Dayleaders

$38,000

 

$36,571

96%

$1,429

 

Clubhouse and Yard

$25,000

 

$18,692

75%

$6,308

 

General Overhead

$45,000

 

$28,839

64%

$16,161

 

     Total Spending

$235,000

$40,000

$178,808

76%

$56,192

 

VOTES

Issue

Move

2nd

Unanimous Approval

Motion to approve expenditures in treasures report

PK

ZS

Yes

Motion to approve additional $5000 for Day Leader budget

PK

RA

Yes

Motion to close the meeting at 5:08

CB

RA

Yes

Jan 28 2018 - Excomm Meeting Minutes

 

Meeting Date:     January 28, 2018

Start Time:        5:13 PM

End Time:         7:23 PM

Location:        Joel’s house

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

N

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

Y

Second Vice Commodore (co)

Zach Simson

ZS

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Pilar Schmidt

PS

Y

Secretary (co)

Carolyn Brown

CB

Y

 

OFFICER REPORTS

Commodore - Excomm is committed to making CSC inclusive and to preventing sexual harassment at our club. As a reflection of society, we too have been plagued by sexual harassment, but we hold ourselves to a higher standard. We want CSC to be more inclusive and are implementing changes toward that end. Last night we amended our operating rules to adopt a clear policy against sexual harassment and I appointed Pilar Schmidt, con...@cal-sailing.org, as the Chair of Conduct. She will be a great resource for us as the club strives to become more inclusive. Sexual harassment complaints should be filed confidentially with her. However, these changes alone are not enough. As a volunteer-run organization, it is up to each of us to strive to create an inclusive space and to speak out when needed. Please read our new conduct policy:

Sexual harassment is defined as any unwelcome sexual advance or conduct that creates an intimidating, hostile, or offensive environment. Any conduct of a sexual nature that makes a member or employee uncomfortable has the potential to be sexual harassment. CSC will not tolerate sexual harassment and will discipline any wrongdoers. The procedure for filing sexual harassment complaints is by contacting the Conduct Chair at conduct@cal-sailing.org. CSC will investigate fully any complaint received and will not tolerate retaliation against anyone who complains about sexual harassment.

Spoke with Ali Andress, and the staff at Berkeley Waterfront/Marina regarding security. They want to work with us more and they want us to call the police. If we call there will be more security presence and resources made available for the Marina. Ali met with Berkeley PD and they want us to have signs that say “no trespassing” need “welcome” sign and also by the stoop put “private” signs. Ali also confirmed that our dock replacement will be done by end of the summer. And she discussed the possibility of large-scale capital improvement projects, but those are complicated by the extent of deferred maintenance in the marina.

Vice Commodore - We found online boater card testing materials and passed that to Port Captains to use for DL training. The first open house of 2018 is next week. We are expecting lower than average attendance and reduced the number of volunteer positions for the event. We have a master spreadsheet and data gathering at sign up.

Third Vice - Completed the the free berth request to keep our keelboats at J-dock

Rear Commodore - Marie Duvernoy will the coordinator for the Adv. Dinghy lessons. Ben Lee, Allen Ostreicher, and Birk Huber will each coordinating a Fast Track.

Port Captain - We emailed all day leaders letting them know that they have to pass the Boater Card test before their first shift. A few have already completed. We don’t have any Boater Card training for non-DLs yet.

Secretary - Postcards are printed and will be available at the clubhouse this week. We are rescheduling the May Voting GMM from May 20 to May 13 to coincide with the Open House.

Treasurer - As of 1/28/18 we have $50,026   in the bank, up $1,453 from last report 1/14/18.

Income 1/15 - 1/28/18

 

Donations --Benevity, escrip

$100

Regular memberships

$2,524

UC workstudy reimbursement

$488

Total Income

$3,112

Spending   1/15 - 1/28/18

 

Clubhouse and Yard--garbage service, roofing materials for Onaje Boone's Sr project

$1,049

Activities--Tony To snax

$50

Bank--credit card charges

$112

Dayleaders -- payroll processing, Boatercard fee

$65

Taxes: use tax on wholesale purchases 10/1 - 12/31/17

$383

Total Spending

$1,659

Income and expenses remain in good accord with the budget. Income is well ahead of spending, and most of the budgets have plenty left for spring 2018 expenses, with the exception of the dinghies and dayleaders budgets, which are the most heavily spent.

Budget for Fiscal Year 2017-2018 vs  actual to date

   

FY Budget

DBW included

Actual thru 1/28/18 (75% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$133,447

78%

$36,553

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$5,133

103%

($133)

 

Donations, surplus sales, interest, etc.

$12,000

 

$12,313

103%

($313)

 

     Total Income

$227,000

$40,000

$190,302

84%

$36,698

Authorized Spending

         
 

Club activities

$15,000

 

$9,403

63%

$5,597

 

Dinghies and rescue skiffs

$65,000

$34,982

$59,243

91%

$5,757

 

Windsurfing

$26,000

$4,500

$17,239

66%

$8,761

 

Keelboats

$21,000

$518

$8,821

42%

$12,179

 

Dayleaders

$38,000

 

$34,030

90%

$3,970

 

Clubhouse and Yard

$25,000

 

$18,692

75%

$6,308

 

General Overhead

$45,000

 

$28,815

64%

$16,185

 

     Total Spending

$235,000

$40,000

$176,242

75%

$58,758

Regular dues (not including windsurf locker dues) in 2017 were a little higher than in 2016, but also a little lower than the 2012 – 2017 average:

Regular Dues Income by Calendar Year

2012

$152,212

2013

$168,577

2014

$183,381

2015

$171,080

2016

$149,545

2017

$155,913

average

$163,451

 

VOTES

Issue

Move

2nd

Unanimous Approval

Motion to change ORs to include sexual harassment policy and appoint Pilar Schmidt as
“Conduct Chair” with the email conduct@cal-sailing.org

JG

JC

Yes

Motion to change the locks

JG

JC

Yes

Motion to vote on raising dues at the upcoming GMM

JG

DZ

Cdre - Yes

Vice - Yes

1st - Yes

2nd - No

3rd - No

PtCpt - Yes

Rear - No

Sec - No

Motion to approve Senior project for Marie Duvernoy - Advanced Dinghy lesson coordinator

JB

RA

Yes

Motion to approve expenditures in treasures report

JB

PS

Yes

Motion to close the meeting at 7:32

JC

JB

Yes

January 14, 2018 - Executive Committee Minutes

Cal Sailing Club - Executive Committee Minutes

Meeting Date:     January 14, 2018

Start Time:        5:04 PM

End Time:         5:52 PM

Location:        CSC Clubhouse 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Zach Simson

ZS

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Will Spargur

WS

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Jacqui Zechar

JZ

Y

Treasurer

Peter Kuhn

PK

N

Secretary (co)

Pilar Schmidt

PS

Y

Secretary (co)

Carolyn Brown

CB

Y

 

OFFICER REPORTS 

Commodore - We had a strong show of support on Wednesday evening (1/10) at the Parks and Waterfront Commission meeting, close to 20 CSC members showed up. Joel spoke and submitted evidence that the west dock and the hoist are in very bad condition. Thank you to everyone who attended the meeting and showed support for CSC.

Vice Commodore - we are on winter hiatus. But are making progress on yard maintenance with new roofs for the kitchen and pingpong areas, as well as new floors to get ready for next summer. A big thank you to Mitsu for restoring one of the original 2012 500RS sails.

First Vice - the club received four sail covers, a kite for the RS800, and a new kite for the JYs. There are 2 Quests on order.

Third Vice - we are trying to track down and fix a leak in shed roof. We fixed the leak on Daisy. Ryan is working on the letter/application for free births in the Berkeley Marina.

Rear Commodore - this is the slow season. There were 14 students at yesterday’s lessons. We started the senior study group, which will be ongoing with sessions through March. One fast track coordinator has already volunteered. We going to do post cards for open house. The secretary will contact Curt Lani about production and printing.

Port Captain - we hired one more Day Leader about a month ago. In December, we had a high-wind rescue training with Daniel Boldi. The work study students are getting their boater cards.

Treasurer - As of 1/14/18 we have $48,573  in the bank, down $5,159 from last report 12/3/17.

Income 12/4/17 - 1/14/18

 

Credit card rewards

$200

Regular memberships

$5,314

UC workstudy reimbursement

$1,231

Total Income

$6,745

Spending  12/4/17 - 1/14/18

 

Clubhouse and Yard--portapotty service, DSL service for clubhouse computer, trash cans, tire inflator, Xmas décor, dust masks, duck tape, coffee and hot chocolate for clubhouse, snack, fruit,

$519

Dinghies--dinghy sail covers, gennakers, line, eye-bolt, snap shackle, lanyard, line, chafe sleeve, resin syringes, shock cord, paddles, tiller universals, velcro, swivel, dinghy dolly tire tubes, patch kit, tire levers, snap shackles, cheek blocks, cotter rings, labels, quick pins, spinnaker repair tape

$3,562

Rescue skiffs--propeller guard, anchor,  shackle, voltage relay, antenna,  engine parts, gas

$996

Keelboats--sail repairs, fasteners, shackle

$788

Tools--vise grips, screws, tire irons, acetone, wire strippers, air tool connector, oil, nuts, wire brushes, pads, wrench sets, oil spray, silicone spray, air tool connector, drill bits, oil squirt can, socket sets, hex bit set, tape measure, sawzall

$297

Activities--food for GMM, snax, pizza

$312

Communications: US Sailing membership (needed for insurance), copies of letter to city, postage to ship VHF radio for repair

$264

Safety Equipment: repair handheld VHF radio

$83

Bank--credit card charges

$133

Dayleader wages and taxes

$3,706

City of Berkeley--rent on clubhouse and yard space

$965

Office Supplies:  envelopes, CF numbers

$57

Taxes: DMV fees, business license

$221

Total Spending

$11,904

Income and expenses remain in good accord with the budget.  Income is well ahead of spending, and most of the budgets have plenty left for spring 2018 expenses, with the exception of the dinghies and dayleaders budgets, which are the most heavily spent.

Budget for Fiscal Year 2017-2018 vs  actual to date

         
   

FY Budget

DBW included

Actual thru 1/14/18 (71% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$130,923

77%

$39,077

 

DBW reimbursement

$40,000

$40,000

$39,408

99%

$592

 

UC Work-Study Reimbursement

$5,000

 

$4,645

93%

$355

 

Donations, surplus sales, interest, etc.

$12,000

 

$12,213

102%

($213)

 

     Total Income

$227,000

$40,000

$187,190

82%

$39,810

Authorized Spending

         
 

Club activities

$15,000

 

$9,353

62%

$5,647

 

Dinghies and rescue skiffs

$65,000

$34,982

$59,243

91%

$5,757

 

Windsurfing

$26,000

$4,500

$17,239

66%

$8,761

 

Keelboats

$21,000

$518

$8,821

42%

$12,179

 

Dayleaders

$38,000

 

$33,965

89%

$4,035

 

Clubhouse and Yard

$25,000

 

$17,643

71%

$7,357

 

General Overhead

$45,000

 

$28,320

63%

$16,680

 

     Total Spending

$235,000

$40,000

$174,583

74%

$60,417

 

VOTES 

Issue

Move

2nd

Unanimous Approval

Robert Ofsevit is planning a 2-keelboat private cruise in 2018 to AI to camp for a weekend, departing Friday and returning Sunday, (David Fawcett will skipper the other keelboat).

RA

JB

Yes (voted via

Email 12/15)

Changing April Open House from April 7 to April 14 to coordinate with the Berkeley Bay Festival.

MLF

RA

Yes (voted via

Email 1/8)

Motion to close the meeting at 5:52

JG

JB

Yes