Feb 23,19 excomm meeting minutes

Meeting Date:     February 23, 2019

Start Time:        5:07 PM

End Time:         5:33 PM

Location:        CSC deck

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

N

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

N

First Vice Commodore (co)

Dan Zaslavsky

DZ

N

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Curt Lanyi

CL

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Matt Hess

MH

N

Port Captain (co)

Lydia Lopez

LL

Y

Port Captain (co)

Brenden Kallaby

BK

N

Treasurer

Peter Kuhn

PK

Y

Secretary

Carolyn Brown

CB

Y



OFFICER REPORTS

Commodore - I am working on Development with Danaree Petsod. I’m meeting with her after this excomm meeting and we will announce the Development Committee to the list. There have already been a lot of responses from members interested in working on development. Our DBW grant application was approved and will be funded for the full amount. Salty Donnie had an incident with a club member and is banned until further notice, call the police if he does not leave the premises when asked.

Vice Commodore (Lon) - we are getting ready for the season. Mary announced the first Open House, March 10, and we are going to have really good food. The next OH is April 6.  

First Vice (James) - We are planning our next dinghy repair clinic in mid-March. There were about a dozen participants at the last repair clinic. We leak tested 3 JYs and an RS500, and worked on 2 JYs. We are hoping the same number of people will show up for the next clinic.

Second Vice (Curt) - we are cleaning up the windsurf area, it’s a work in progress. In next 2 weeks I’ll be doing a full assessment of our WS gear and condition. We made some changes to the sanding room so it can be used for storage. Sanding will be done in a portable plexiglass booth that is 8x12 ft.

Third Vice - nothing to report

Rear Commodore (John) - Instruction numbers are down. We have no problems with teachers showing up. The problem is much fewer students than normal. The senior study group is continuing to go well and the cruise study group has finished. At the advanced level things are good. All fast tracks are covered with at least one coordinator and we would like to have two coordinators for FTs whenever possible.

Port Captain (Lydia) - We are discussing how to train Day Leaders for the sexual harassment training. I am looking into sources online, and have found information on how to train employers, but haven’t found anything for employees. Brendan has been talking to new DL and recruits.

Secretary - we have 2019 postcards. Curt will make us a sign that looks like the cards

Treasurer’s Report - As of 2/24/19 we have $14,067 in cash, up $1,782 from last report 2/2/19.  

Income  2/3 - 2/24/19

 

Regular memberships

$4,300

Donations

$68

Surplus Equipment Sales: keelboat Pomodoro (thanks Chris!)

$1,000

UC workstudy reimbursement

$1,342

Total Income

$6,711

 

Spending  2/3 - 2/24/19

 

Dinghies--anchor chain, dolly part, paint, plastic welder for JY repairs, filler, bolts

$170

Dayleaders: wages, taxes, payroll processing

$313

Clubhouse and Yard--portapotty service, plates, bowls, lighters, knives, ointment, propane for torch and BBQs, used stove and parts, DSL service for clubhouse, dump fee, snax, antenna mast supplies

$745

Insurance--workers' comp installment payment

$1,112

Activities--food for GMM 2/10 and Sr. Skipper Seminars, clubhouse snax

$941

Keelboats--keelboat engine parts

$199

City of Berkeley--rent on clubhouse and yard space, 5th lease year

$1,013

Safety Equipment: VHF radio warranty, used loaner jacket

$21

Credit card processing charges--Paypal fees

$121

Rescue skiffs--steering cable, 4 gal gas

$184

Tools--socket

$10

Communications--website software

$100

Total Spending

$4,929

 

The budget is still in good shape overall.  We should increase the Dayleader, Dinghies, Windsurfing, and Clubhouse and Yard budgets, and also increase the expected income from UC Work-Study Reimbursements and from Donations.

 

Budget for Fiscal Year 2018-2019 vs actual 5/1/18 - 2/24/19

   

Authorized FY Budget

DBW included

Actual thru 2/24/19 (82% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$143,881

85%

$26,119

 

DBW reimbursement

$40,000

$40,000

$40,592

101%

($592)

 

UC Work-Study Reimbursement

$8,000

 

$9,887

124%

($1,887)

 

Donations, surplus sales, interest, etc.

$8,574

 

$12,097

 

($3,523)

 

     Total Income

$226,574

$40,000

$206,457

91%

$20,117

Authorized Spending

         
 

Club activities

$17,000

 

$14,581

86%

$2,419

 

Dinghies and rescue skiffs

$52,000

$20,310

$50,711

98%

$1,289

 

Windsurfing

$45,000

$17,000

$44,346

99%

$654

 

Keelboats

$20,000

$2,690

$12,935

65%

$7,065

 

Dayleaders

$48,000

 

$45,670

95%

$2,330

 

Clubhouse and Yard

$15,000

 

$14,330

96%

$670

 

General Overhead

$55,000

 

$47,081

86%

$7,919

 

     Total Spending

$252,000

$40,000

$229,655

91%

$22,345




VOTES

Motions

Move

2nd

Unanimous Approval

Approve - Tony Shermoen senior project, Advanced Dinghy coordinator

JB

CB

Yes

Approve - Robert Ofsevit cruise to take one or two keelboats (which tbd), to Angel Island Friday Aug. 23,  Sat. Aug. 24, returning Sunday Aug. 25

JG

PK

Yes

Approve - Increase expected UC Work-Study Reimbursement by $5k, increase expected Donations by $5k, increase Dinghies budget by $4k, increase Windsurf budget by $3k, increase Clubhouse and Yard budget by $3k

PK

JG

Yes

Approve - Tobias Sorenson senior project, the Ballad of CSC song and video

Lon

PK

Tabled until next meeting

Approve - expenditures in the Treasurer’s Feb. 23 2019 report

PK

CB

Yes

Adjourn the meeting at 5:33

CB

JG

Yes

Feb 10. 2019 General Membership Meeting Minutes

Cal Sailing Club - General Membership Meeting Minutes

Meeting Date:     Feb 10, 2019

Start Time:        5:11 pm

End Time:         5:35 pm

Location:        CSC yard

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

N

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Curt Lanyi

CL

Y

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Matt Hess

MH

Y

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

 

OFFICER REPORTS 

Commodore - Our Free Berth Application is being presented at the PWC meeting 7PM on Wednesday, David Fraser has generously volunteered to speak on our behalf and thank the commissioners. The Aquatic Directors’ meeting is coming up in Sacramento, Carolyn might be going. If anyone else is interested in attending, let us know. We had a great retreat with Excomm and some of our Chairs. We are considering creating a Development Chair/committee to raise funds and/or increase our membership numbers since that is where our money comes from.

Vice Commodore - We are looking at coordinating some events that focus on our new members and help them get more involved in the club. We will have 4 new member “nights” with food and maybe movies. These will be in May, June, July, and August and will possibly be a Friday evening, Saturday after lesson, or Sunday after racing. The first Open House is in March, let everyone know. We appreciate and need help to make our open houses successful.

1st Vice - Dan is working hard as the new Trash Chair clearing the yard of anything that isn’t supposed to be there. In a few days he will give people a reminder to take their things or else they will be in the dumpster. The goals is to make the club look better. You can get volunteer hours for helping out. We are coming back into the sailing season and will be recommissioning the Quests that are stacked on the side of the yard. To do this, we need to focus on making more space in the yard. We are looking for suggestions for relocating things like the lockers or kitchen stuff. We will be expanding the fleet in a couple of months with a new foiling boat, it requires deep water so we need to be careful about when it is taken out. Boat repair is a possible senior project for anyone who is interested. If you know anyone who has experience with boat repair or wants to learn tell them to come talk to us. Ryan needs help getting boats ready for a Clear the Yard cruise this spring, we want all the boats “green” in the dinghy log. We are also planning to tune up the Laser fleet and make single handed boats more accessible for club members.

2nd Vice - We are excited to see foiling cross over from windsurfing to sailing. We built a repair room to make board repair safer and healthier for volunteers and others walking around the yard. And we remind everyone, if you are going to sand, make sure you are dressed properly and wearing a mask or respirator, especially for fiberglass, also check that you aren’t creating a lot of fiberglass dust when others are nearby.

3rd Vice - The keelboat fleet is in good condition. Pomodoro was sold, so don’t sail her or take anything from her. We will be keeping Pomodoro’s slip after she leaves and we are hoping to acquire another boat that is more modern and fun than the rest of our fleet. We are looking at a J80 and a couple of other boats.

Rear Commodore Sailing - We are in the slow season, and this year it's especially slow for lessons. Comparing this year to last year, we were tracking very evenly through the end of October. From the beginning of November to now, the number of students is down by 35%, consistent across teaching days. We went down considerably with the fires and never recovered, most likely due to the weather (rainy, cold, and light wind). On the positive side, members have been advancing in ratings in the last 3 months. We have 6 new Novices, 1 Senior Dinghy, 1 Senior Keelboat, and 1 Cruise Keelboat.

  • We have a Senior Study Group going with 16 students (thanks to Mariya for organizing). We do this every winter, and this is a really good turnout. Better still, nearly everyone is staying with the program. We also have a Cruise Study Group with 8 students (thanks to Elyakim for organizing). We only do this every few years.
  • We are planning for the season. We have coordinators for 4 out of 5 Fast Tracks, and Advanced Dinghy.
  • We have several workshops on the way: rudderless sailing and "So now you're a Junior – what's next", which will get you ready for Advanced Dinghy.
  • Thanks for all of you who have been teaching. If you haven't, come out and try it – it helps the Club and it's a great way to improve your own skills.

Rear Commodore Windsurfing - Lessons start in March. In addition to novice lessons, we want to try to get Junior lessons started. And the windsurf manual will have a substantial rewrite this season.

Port Captain - We have a strong team of Day Leaders, all of them have their Boater cards. Starting this week through May low tides will affect the operation hours of the club. A lot of days we will be closed for most of the day, or being open will depend on the Day Leader’s ability to work with the sketch mobile. Our motorboats require a minimum of 1.5 feet of water for operation.

Treasurer - Quarterly Statement of Financial Condition February 1 2019

As of February 1st we had $11,029 in cash, down $3,967 from 11/1/18.  We were reimbursed by the Division of Boating and Waterways for windsurf boards we bought on our boating safety education grant, and we repaid a member loan that tided us over while the reimbursement was delayed.  (The day after the fiscal quarter ended, we were also reimbursed $3,282 for keelboat sails).

Income 11/1/18 - 1/31/19

 

Regular memberships

$14,360

Windsurf locker memberships

$7,460

DBW grant--reimbursement for 15 novice windsurf boards on 2017-8 boating safety education equipment grant

$17,000

Donations (Big Thanks!), subpoena records payment, DMV refund

$1,106

UC workstudy reimbursement

$3,591

Total Income

$43,517

 

Spending 11/1/18 - 1/31/19

 

Dinghies--2 JY15 forestay levers, RS500 centerboard stirrups, shackles, cleats, less return trap harnesses, CF numbers, bow rollers, fasteners, line, inspection ports, grip tape for dinghy tillers, sail repair patches and tape

$455

Dayleader wages and taxes, payroll processing, dayleader shoes, boatercard fees, food for dayleader meetings

$10,390

Windsurf--3 novice windsurf boards,  gas for 2nd vice, sewing needles

$2,590

Clubhouse and Yard--garbage service, portapotty service, DSL service for clubhouse computer, windsurf board rack and sanding room supplies, hoist control cable, dump fees, electrical connectors, supplies for bench, spray nozzle, snax, coffee, milk, locker project supplies, weedwhacker fuel cap, paper towels, cuisinart, dish soap

$4,038

Activities--food for 11/15 GMM dinner, lights for boat parade, food for Dinghy Time Trials and New Year's party and rainy day party and CSC chorus party, snacks for clubhouse, bandaids, sponges, salad spinner, food for Thurs nite racing dinner and lessons BBQ

$1,213

Keelboats--balance payment Merit main, 2 Commander mains, Commander 75% and (2) 110% jibs; keelboat engine parts, battery, supplies for shelf, wiring supplies, LED nav lights, line, hull cleaning

$3,819

City of Berkeley--rent on clubhouse and yard space

$2,896

Use tax on wholesale purchases, DMV registration fees

$3,868

Safety Equipment: 5 loaner foul weather gear jackets, 2 gal sunscreen, propeller guard repair, binoculars, clevis pins, VHF radio warranty, gloves, respirator, goggles

$1,519

Bank--credit card processing, bank fees

$784

Rescue skiffs--outboard motor parts for annual service

$540

Tools- paint sprayer, extension cord, jigsaw blades, fasteners

$82

Communications--US Sailing dues, website software and support subscriptions

$288

Repay member loan (thanks Stella!)

$15,000

Total Spending

$47,484

Joel - Everyone here puts in a lot of time. We should thank everyone who is on Excomm as well as our Chairs and all the volunteers for the tons of hours they give to the club.

Meeting adjourned at 5:35

Feb. 2, 2019 Excomm Meeting Minutes

Cal Sailing Club - Executive Committee Minutes

Meeting Date:     February 2, 2019

Start Time:        5:25 PM

End Time:         6:30 PM

Location:        Berkeley Yacht Club

 

ATTENDANCE

Title

Name

Code

Present

Commodore

Joel Gussman

JG

Y

Vice Commodore (co)

Lonnie D.

LD

Y

Vice Commodore (co)

Mary Lucus-Flannery

MLF

Y

First Vice Commodore (co)

James Clarkson

JC

Y

First Vice Commodore (co)

Joshua Leihe

JL

Y

First Vice Commodore (co)

Dan Zaslavsky

DZ

Y

Second Vice Commodore (co)

Will Yu

WY

N

Second Vice Commodore (co)

Curt Lanyi

CL

N

Third Vice Commodore

Ryan Alder

RA

Y

Rear Commodore (co)

John Bongiovanni

JB

Y

Rear Commodore (co)

Matt Hess

MH

N

Port Captain (co)

Lydia Lopez

LL

N

Port Captain (co)

Brenden Kallaby

BK

Y

Treasurer

Peter Kuhn

PK

N

Secretary

Carolyn Brown

CB

Y

 

Also in attendance

Conduct Chair - Pilar Schmidt

Safety Gear Chair - AnnaLise Hoopes

Youth Ride Chair - Deepti Karandur

OFFICER REPORTS

Commodore

  • DBW Meeting March 2627 in Sac: Carolyn is going. Anyone else?
  • Free berth letter: requested on 1/23. Thanks to Ryan & Proofreaders
  • Dock Update: The check should have been sent to AccuDock in the last day or two. Bruce is planning on doing the installation. Stephen Bogner at the Marina Office is the point person on the piling replacements.
  • Keelboat shed: PK emailed Roger Miller who says he is actively working with Nelson Lam, project manager for the Berkeley Bay Trail Extension Segment 3 project (BBTE3) re. Keelboat shed and adding waterline. The BBTE3 is tentatively scheduled for bidding in April 2019, construction starting Sept 2019, completion by Dec 2019.
  • Expanding dinghy yard: city is waiting to hear from Lam (above)
  • We will soon be re-negotiating our lease with the Waterfront.

Vice Commodore - in a month we are having our first open house, GMM is next week. (Joel) VC’s take over if Commodore can’t perform duties.

First Vice - do we have used sails for pingpong area or to give to a company that repurposes them. There might be some gennakers that are good candidates. We bought 7 carbon fibre tiller extensions. We had someone bring a UFO single-hand foiling boat to the club. The demo went well, we spent 3 hours trying it out. Everyone is excited. We are trying to formulate a plan to make Lasers easier to rig and more user-friendly, so that more members can sail single-handed boats. Dan is going to propose to lend the club funds to purchase a new or used UFO until May since 1st Vices are out of money and we are working on making more room in the yard. The purpose of the boat is to add more variety to the dinghy fleet and get experience with foiling. The UFO is the easiest and simplest entry level foiling boat and it can be sailed from the dock with the foils up. However, people have to have a good understanding of where low water is. The risks of getting this boat are, 1) not enough people will sail it or 2) it will get damaged.

John - first vices should talk to Will Yu and Curt to get an understanding of how foiling has benefitted the club.

Third Vice - Pomodoro might be sold to club member, Chris. We are looking at a J80 in Richmond, it is a good price and may include a partial donation to make it more affordable. We need to start thinking of special sign off on the J80. it’s a high-performance boat that members are not familiar with. The boat has a gennaker and is full planing boat.

Josh - similar to a dinghy sign off.

Dan - it’s hard to get a senior test so adding the J80 to the process would slow down the process.

Secretary - we are getting new postcards for 2019.

Port Captain - everything is going smoothly all work-study students have boaters card, since age went up to 25 this year. We have enough work-study students to change some VDL days into DL shifts. Our goal for this season is to updates the DL manual.

Treasurer’s Report 2/2/19 As of 2/2/19 we have $12,285 in cash, up $2,400 from last report 1/13/19.  DBW just paid us $3,282 in reimbursement for the keelboat sails we purchased, which completes our 2017-8 equipment grant.

Income  1/14 - 2/2/19

 

Regular memberships

$3,026

DBW grant: reimbursement for keelboat fee

$3,282

Donations: thanks!

$1,010

Windsurf locker memberships

$600

Surplus Equipment Sales: surplus keelboat gear

$55

UC workstudy reimbursement

$894

Total Income

$8,867

 

Spending  1/14 - 2/2/19

 

Dayleaders: wages, taxes, payroll processing, boatercard fee

$2,895

Clubhouse and Yard--garbage service, coffee, paper towels, cuisinart, dish soap, snack

$1,040

Activities--food for Dinghy Time Trials, New Year's party, lesson BBQ

$230

Keelboats--hull cleaning 1/31

$330

City of Berkeley--rent on clubhouse and yard space, 5th lease year

$1,013

Taxes: use tax on wholesale purchases, less refund on Alameda County property tax

$909

Credit card processing charges--Paypal fees less refund on annual fee

-$20

Communications--website software subscriptions

$70

Total Spending

$6,467

 

The budget is still in good shape overall.  We should increase the Dayleader, Dinghies, and Windsurfing Budgets, all by the same amount as we increase the expected income from UC Work-Study Reimbursements and from Donations—that can wait until next month.

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 2/2/19

   

Authorized FY Budget

DBW included

Actual thru 2/2/19 (76% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$139,581

82%

$30,419

 

DBW reimbursement

$40,000

$40,000

$40,592

101%

($592)

 

UC Work-Study Reimbursement

$8,000

 

$8,545

107%

($545)

 

Donations, surplus sales, interest, etc.

$8,574

 

$11,029

 

($2,455)

 

     Total Income

$226,574

$40,000

$199,746

88%

$26,828

Authorized Spending

         
 

Club activities

$17,000

 

$13,640

80%

$3,360

 

Dinghies and rescue skiffs

$52,000

$20,310

$50,358

97%

$1,642

 

Windsurfing

$45,000

$17,000

$44,346

99%

$654

 

Keelboats

$20,000

$2,690

$12,736

64%

$7,264

 

Dayleaders

$48,000

 

$45,357

94%

$2,643

 

Clubhouse and Yard

$15,000

 

$13,586

91%

$1,414

 

General Overhead

$55,000

 

$44,704

81%

$10,296

 

     Total Spending

$252,000

$40,000

$224,726

89%

$27,274

Regular Dues income in January (brown square at left in figure below) was below last year’s January figure, and also below the average for the last 7 years’ January figures.   Weather score for January (green square in second figure below) was also below last year’s score for January.

 



Treasurer’s Report 1/13/19 As of 1/13/19 we have $9,885 in the bank, down $3,863 from last report 12/30/18.  DBW owes us $3,282 on this year’s grant for the keelboat sails we purchased.

 

Income  12/31/18 - 1/13/19

 

Regular memberships

$1,881

Windsurf locker memberships

$840

Total Income

$2,721

 

Spending  12/31/18 - 1/13/19

 

Dinghies--return trapeze harnesses ($527 refund), purchase: horn cleat, CF numbers, bow rollers, fastener, line, inspection ports, tiller grip tape

$38

Dayleaders: wages, taxes, payroll processing, dayleader shoes

$1,836

Windsurf-- 3 novice windsurf boards, sewing needles

$2,516

Clubhouse and Yard-- portapotty service, DSL service for clubhouse computer, supplies for bench and lockers, spray nozzle, weedwhacker fuel cap

$515

Activities--rainday party food, snax for clubhouse

$44

Keelboats--electrical parts (battery, wiring, connectors), line

$319

Taxes:  DMV reg fee

$15

Safety Equipment: Helly Hansen foul weather loaners,  clevis pins, VHF radio warranty, used gloves respirator goggles

$756

Credit card processing charges

$237

Rescue skiffs--fuel line, filter cartridges

$108

Communications--US SAILING dues

$200

Total Spending

$6,584

 

The budget is still in good shape overall.  The figures below include all the budget changes passed by Excomm.  Dinghies and Windsurfing budgets are pretty much dry. Lonnie’s gonna be kicking himself come April 30 when the fiscal year ends and he hasn’t spent the $3.6k he’s got left.  Dayleader budget is getting low, while UC workstudy reimbursement for dayleaders is much higher than expected, so we should add $5k to both by March, a change that cancels itself out.   

 

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 1/13/19

   
   

Authorized FY Budget

DBW included

Actual thru 1/13/19 (70% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$135,955

80%

$34,045

 

DBW reimbursement

$40,000

$40,000

$37,310

93%

$2,690

 

UC Work-Study Reimbursement

$8,000

 

$7,651

96%

$349

 

Donations, surplus sales, interest, etc.

$8,574

 

$9,964

 

($1,390)

 

     Total Income

$226,574

$40,000

$190,879

84%

$35,695

Authorized Spending

         
 

Club activities

$17,000

 

$13,410

79%

$3,590

 

Dinghies and rescue skiffs

$52,000

$20,310

$50,358

97%

$1,642

 

Windsurfing

$45,000

$17,000

$44,346

99%

$654

 

Keelboats

$20,000

$2,690

$12,406

62%

$7,594

 

Dayleaders

$48,000

 

$42,461

88%

$5,539

 

Clubhouse and Yard

$15,000

 

$12,546

84%

$2,454

 

General Overhead

$55,000

 

$42,732

78%

$12,268

 

     Total Spending

$252,000

$40,000

$218,259

87%

$33,741



Treasurer’s Report 12/30/18 As of 12/30/18 we have $13,748 in the bank, up $3,760 from last report 12/2/18.  DBW owes us $3,282 on this year’s grant for the keelboat sails we purchased, and we owe a total of about $7k for December payroll and charges on credit card and accounts at West Marine and Ashby Lumber.  

Income  12/2 - 12/30/18

 

Regular memberships

$5,672

Donations, credit card rewards

$75

Windsurf locker memberships

$6,020

Miscellaneous: DMV fee refund

$6

UC workstudy reimbursement

$1,513

 

Total Income

$13,286

Spending   12/2 - 12/30/18

 

Dinghies--shackles, cleats

$101

Dayleaders: wages, taxes, payroll processing

$1,155

Windsurf-- gas for 2nd vice

$74

Clubhouse and Yard-- portapotty service, dump fee, DSL service for clubhouse computer, supplies for PFD bench and sanding room, spray nozzle, dump fees for old windsurf gear and wetsuits and PFDs

$566

Insurance--

 

Activities--parade boat lighting supplies, snack for clubhouse

$264

Keelboats--remainder payment to Neil Pryde for sails, parts for annual engine service, supplies for shelf, LED navigation lights from Aliexpress

$3,030

City of Berkeley--Dec rent less previous overpayment

$918

Taxes:  sales tax on wholesale purchases, business license renewal, DMV fee, city streetlight assessment

$2,887

Safety Equipment: new binoculars

$82

Credit card processing charges

$266

Rescue skiffs--gas for skiffs

$100

Tools--paint sprayer, extension cord, jigsaw blades, fasteners

$82

Total Spending

$9,526

 

The budget is still in good shape overall.  The figures below include all the budget changes passed by Excomm, but not charges on the credit card, particularly the great deal that Will got for 3 Novice boards for $2.7k including shipping.  

 

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 12/30/18

   

Authorized FY Budget

DBW included

Actual thru 12/30/18 (67% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$133,234

78%

$36,766

 

DBW reimbursement

$40,000

$40,000

$37,310

93%

$2,690

 

UC Work-Study Reimbursement

$8,000

 

$7,651

96%

$349

 

Donations, surplus sales, interest, etc.

$8,574

 

$9,964

 

($1,390)

 

     Total Income

$226,574

$40,000

$188,158

83%

$38,416

Authorized Spending

         
 

Club activities

$17,000

 

$13,366

79%

$3,634

 

Dinghies and rescue skiffs

$52,000

$20,310

$50,212

97%

$1,788

 

Windsurfing

$45,000

$17,000

$41,831

93%

$3,169

 

Keelboats

$20,000

$2,690

$12,087

60%

$7,913

 

Dayleaders

$48,000

 

$40,626

85%

$7,374

 

Clubhouse and Yard

$15,000

 

$12,031

80%

$2,969

 

General Overhead

$55,000

 

$41,524

75%

$13,476

 

     Total Spending

$252,000

$40,000

$211,676

84%

$40,324


Regular membership dues income for December (to date) was well above the average of the last six years, probably due to members renewing early before the dues increase takes effect.  Total for the year to date is only slightly below the average for the last six years.







Treasurer’s Report 12/2/18 As of 12/2/18 we have $9,988 in the bank, down $617 from last report 11/4/18.  We’ve received $17,000 in reimbursement for the 15 novice windsurf boards we bought on this year’s DBW grant, and we’ve paid back a $15,000 member loan (Thanks Stella, you might just get a treat).  We expect to be further reimbursed $2,690 more on this year’s DBW grant for keelboat sails.

Income  11/5 - 12/2/18

 

Regular memberships

$3,781

DBW grant: reimbursement for windsurf boards 2017-8 year

$17,000

Miscellaneous: check from legal firm (thanks Joel!)

$15

UC workstudy reimbursement

$1,184

Total Income

$21,980

 

Spending 11/5 - 12/2/18

 

Dinghies--2 JY15 forestay levers, RS500 centerboard stirrups, sail repair patches and tape

$317

Dayleaders: November payroll, taxes, payroll processing, food for dayleader meetings

$2,764

Clubhouse and Yard--garbage, portapotty service, hoist control cable and electrical connectors, dump fee, DSL service for clubhouse computer

$1,501

Activities--food for 11/15 GMM dinner, snacks, bandaids, sponges, food for CSC Chorus party, Thurs nite racing dinner

$675

Keelboats--engine parts, supplies for shelf

$141

City of Berkeley--rent on clubhouse and yard space

$965

Safety Equipment: propeller guard repair, sunscreen

$681

Credit card processing charges

$205

Rescue skiffs--annual service parts for main rescue skiff engines, 30 gal gas for skiff

$332

Communications--website hosting

$18

Repay Member Loan

$15,000

Total Spending

$22,597

 

The budget is still in good shape overall.  The figures below include all the budget changes passed by Excomm, but do not include the member loan in income or spending.  

 

Budget for Fiscal Year 2018-2019 vs actual 5/1 - 12/2/18

   

Authorized FY Budget

DBW included

Actual thru 12/2/18 (59% of FY)

Percentage of Budget

Remaining

Expected Income

         
 

Memberships (Regular and windsurf locker)

$170,000

 

$121,542

71%

$48,458

 

DBW reimbursement

$40,000

$40,000

$37,310

93%

$2,690

 

UC Work-Study Reimbursement

$8,000

 

$6,137

77%

$1,863

 

Donations, surplus sales, interest, etc.

$8,574

 

$9,883

 

($1,309)

 

     Total Income

$226,574

$40,000

$174,872

77%

$51,702

Authorized Spending

         
 

Club activities

$17,000

 

$13,102

77%

$3,898

 

Dinghies and rescue skiffs

$52,000

$20,310

$50,011

96%

$1,989

 

Windsurfing

$45,000

$17,000

$41,757

93%

$3,244

 

Keelboats

$20,000

$2,690

$9,058

45%

$10,942

 

Dayleaders

$48,000

 

$39,471

82%

$8,529

 

Clubhouse and Yard

$15,000

 

$11,464

76%

$3,536

 

General Overhead

$55,000

 

$37,288

68%

$17,712

 

     Total Spending

$252,000

$40,000

$202,150

80%

$49,850




Regular membership dues income for November was below the average of the last six years, but above last year’s.  The twelve-month running tally remains slightly below the average of the fiscal year totals for the last six years.

 



Chair Reports

Conduct Chair (Pilar) - total of 5 main situations dealt with, three of which are sexual harassment, others are related to situations where members had something escalate. There were maybe 10 total situations is you count all the small things. People are receptive to being told when their behavior is unacceptable. People pull back when mediation is offered. New CA law that any business that employees more than 5 has harassment training, Pilar may or may not be qualified to provide this training. Ordered white paper with free HR resources to see if this affects us. Planning to work with Port Captains, and hold one training for day leaders one for Excom and one for club members to start a cultural shift at the club. Now that there is a law there are lot more resources to help us get this going. Training will involve what sexual harassment is and what the laws are and the consequences, how to identify situations that are and aren’t sexual harassment and what is a hostile work environment.Pilar is going to be gone from April to Oct. started reaching out to new candidates, if you know of anyone let her know.

 

Safety Gear Chair (AnnaLise) - this is new position, and we are happy to have you. The chair needs to define what falls under this position, and define milestones for the job. Keep in mind positions are passed on, so establishing an inventory and ordering system that can be passed on is important. There has been a survey of all club members to determine sizing. Most of the gear is disproportionally large, so we ordered more smalls and mediums. Talked to dealers and got quotes and decided what to buy.

Dan - are we going to offer club members a discount when we bulk order to potentially get a bigger discount?

Mary - we need PFDs for open house 30 more adult sizes.

Ryan - write to BoatUS and get some new ones from them that members don’t use.

Joel - ask Peter which budget the PDFs come from.

 

Youth Chair (Deepti) - we hosted two bout groups and the Girl Scouts last year, Christina has coordinated with the Girls Scouts to have them come again this spring. Deepti will send out emails seeing if any other groups are interested.

Mary - Do we want to actively reach out to organizations,

Josh - it’s hard to coordinate transportation for the groups

AnnaLise - on a board and connected to organizations that could do this but it has to be a year in advance.

Joel - this is crucial to our grant and we should fill the void of the Boy Scouts.

John - reconnect with BS and Virginia Luchetti to reconnect with Boy Scouts and create events similar to Girl Scout rides



VOTES

 

Issue

Move

2nd

Unanimous Approval

Approve - expenditures in four Treasurer’s reports Dec. 2 and Dec 30, 2018. Jan. 13 and Feb. 2 2019

PK

CB

Yes

Approve OR revisions to define the location of X-Buoy

JB

CB

Yes

Approve - senior project for Memo Gunay, 3-part workshop for new Juniors

JB

ML

Yes

Approve - senior project for Andy Hacket and Rama Hoetzlein,weekend rudderless workshop and video on rudderless

JB

JC

Yes

Approve - senior project for Tim Quick inspection ports and rudder gudgeon brackets JC/RA 100

JC

RA

Yes

Approve - cruising rating for Carolyn Brown

DZ

ML

Yes

-1 recuse

Approve - Joshua Leihe, Mark Playsted, Jennifer Kroon, James Clarkson, Dan Zaslavsky, and Seamus Vanecko permission, with pre-approval, to lead dinghy cruises in the keelboat cruising area for 2019/2020

DZ

JG

Yes

Approve - loan from Dan Z to purchase of new UFO at cost or less

DZ

CB

Yes

Approve - GMM dates, Feb. 10, May 19, Aug. 18, Nov. 14

CB

 

Email vote, 100% Aye

Approve - RA - Referrals get 2 volunteer hours

RA

 

Email vote, 100% Aye

Approve - 2019 Open house dates

Open House is 1pm to 4pm    Keelboat Safe Times

Date    Day of Week    Begin    End

3/10/2019    Sun     1:36 PM     4:00 PM

4/6/2019     Sat     1:00 PM     3:33 PM

5/19/2019     Sun     1:00 PM     3:55 PM

6/16/2019     Sun     1:00 PM     3:04 PM

7/21/2019     Sun     2:19 PM     4:00 PM

8/18/2019     Sun     1:00 PM     4:00 PM

9/15/2019     Sun     1:00 PM     4:00 PM

10/20/2019     Sun     1:07 PM     4:00 PM

11/17/2019     Sun     1:00 PM     4:00 PM

JB

 

Email vote, 100% Aye

Approve - 2019 Fast Track Dates

Weeks of May 6, June 3, June 24, July 8, August 5

JB

 

Email vote, 100% Aye

Approve - Daniel Boldi Senior Dinghy rating

DZ

 

Email vote, 100% Aye