Meeting Date: Feb 23, 2020
Start Time: 5:00 PM
End Time: 5:05 PM
Location: CSC clubhouse
ATTENDANCE
|
Title |
Name |
Code |
Present |
|
Commodore |
Mary Lucus-Flannery |
MLF |
Y |
|
Vice Commodore (co) |
Lonnie D. |
LD |
Y |
|
Vice Commodore (co) |
Christina Polito-Halter |
CPH |
Y |
|
Vice Commodore (co) |
Min Lee |
ML |
Y |
|
Vice Commodore (co) |
Tone Toe |
TT |
Y |
|
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
|
First Vice Commodore (co) |
Memo Gunay |
MG |
N |
|
Second Vice Commodore (co) |
Sofien Sehiri |
SS |
Y |
|
Third Vice Commodore |
Ryan Alder |
RA |
Y |
|
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
|
Rear Commodore (co) |
Jennifer Johnson |
JJ |
N |
|
Port Captain (co) |
Kevin Corcoran |
KC |
N |
|
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
|
Treasurer |
Peter Kuhn |
PK |
N |
|
Secretary |
Carolyn Brown |
CB |
Y |
Treasurer’s Report 2/9/20
As of 2/9/20 we have $$7,553 in cash, down $1,812 from last report 1/25/20. Still expecting a check for $5,195 from DBW for the 6 novice windsurf boards. Held up in China are the 8 Quest mainsails we ordered, for which we’ll need to pay $1720. Hopefully this month, with the DBW reimbursement and dues income, we’ll be able to pay a deposit of $8,269 for buying two new JY15 sailboats to complete the purchases under this year’s grant.
|
Income 1/26 - 2/9/20 |
|
|
Regular memberships |
$2,649 |
|
Donations |
$4 |
|
UC workstudy reimbursement |
$242 |
|
Total Income |
$2,895 |
|
Spending 1/26 - 2/9/20 |
|
|
Dinghies--sail repairs, universal joints for hiking sticks, cleat, oil, caulk, gloves, spraypaint, tap |
$455 |
|
Dayleaders: wages, employer-paid taxes, payroll tax liabilities |
$2,020 |
|
Windsurf--windsurf universals |
$891 |
|
Clubhouse and Yard--portapotty service, wheel for hand truck, gas can spout, anchor shackle, oil, nails, safety tread for clubhouse steps, propane, gloves, crayon, hose for J dock |
$472 |
|
Activities--apple juice for cruise |
$8 |
|
Keelboats--sail repairs, fasteners, calendar |
$309 |
|
Safety Equipment: used loaner foulies and wetsuits |
$174 |
|
Credit card processing charges |
$66 |
|
Rescue Skiff: gas for skiff |
$29 |
|
Communications--USSailing membership dues (required for insurance), software subscription, email service |
$283 |
|
Total Spending |
$4,707 |
The current budget remains in good shape overall, but needs some adjustments to individual budgets (see motion to change spending limits, passed on line).
|
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 2/9/20 |
||||||
|
Authorized FY Budget |
DBW included |
Actual thru 2/9/20 (78% of FY) |
Percentage of Budget |
Remaining |
||
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$196,000 |
$153,749 |
78% |
$42,251 |
||
|
DBW reimbursement |
$40,000 |
$40,000 |
$12,622 |
32% |
$27,378 |
|
|
UC Work-Study Reimbursement |
$20,000 |
$11,302 |
57% |
$8,698 |
||
|
Donations, surplus sales, interest, etc. |
$4,000 |
$8,303 |
208% |
($4,303) |
||
|
Total Income |
$260,000 |
$40,000 |
$185,976 |
72% |
$74,024 |
|
|
Authorized Spending |
||||||
|
Club activities |
$15,000 |
$12,263 |
82% |
$2,737 |
||
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$34,388 |
65% |
$18,612 |
|
|
Windsurfing |
$44,000 |
$18,000 |
$26,406 |
60% |
$17,594 |
|
|
Keelboats |
$20,000 |
$19,743 |
99% |
$257 |
||
|
Dayleaders |
$59,000 |
$52,732 |
89% |
$6,268 |
||
|
Clubhouse and Yard |
$16,000 |
$10,155 |
63% |
$5,845 |
||
|
General Overhead |
$56,000 |
$43,711 |
78% |
$12,289 |
||
|
Total Spending |
$263,000 |
$40,000 |
$199,398 |
76% |
$63,602 |
|
Regular membership dues income in January was about average, and also about same as last year which was the first month with the new dues (such as $120 for regular membership).
The weather score for January was better than last year, about same as January 2018. (Weather score gives more weight to temperature than wind, because warm weather attracts new sailors more than windy weather does).
Motion (passed on line): change the authorized spending for this fiscal year (5/1/19 to 4/30/20) to the amounts in this proposed budget 2/5/20 below:
Proposed Budget 2/5/20
|
|
|
Proposed Budget 2/5/20 |
DBW included in proposed budget |
change vs previous budget |
DBW remaining |
non-DBW remaining |
|
Expected Income |
|
|
|
|
||
|
Memberships (Regular and windsurf locker) |
$195,000 |
|
($1,000) |
|
$41,251 |
|
|
DBW reimbursement |
$40,000 |
$40,000 |
$0 |
$27,378 |
$0 |
|
|
UC Work-Study Reimbursement |
$16,000 |
|
($4,000) |
|
$4,940 |
|
|
Donations, surplus sales, interest, etc. |
$9,000 |
|
$5,000 |
|
$697 |
|
|
Total Income |
$260,000 |
|
$0 |
$27,378 |
$46,889 |
|
|
Authorized Spending |
|
|
|
|
||
|
Club activities |
$15,000 |
|
$0 |
|
$2,634 |
|
|
Dinghies and rescue skiffs |
$54,000 |
$20,305 |
$1,000 |
$18,585 |
$2,970 |
|
|
Windsurfing |
$40,000 |
$16,309 |
($4,000) |
$0 |
$14,491 |
|
|
Keelboats |
$21,000 |
|
$1,000 |
|
$1,509 |
|
|
Dayleaders |
$61,000 |
|
$2,000 |
|
$8,262 |
|
|
Clubhouse and Yard |
$12,000 |
|
($4,000) |
|
$2,317 |
|
|
General Overhead |
$66,000 |
$3,387 |
$10,000 |
$1,879 |
$20,801 |
|
|
Total Spending |
$269,000 |
$40,000 |
$6,000 |
$20,464 |
$52,984 |
|
Treasurer’s Report 1/25/20
As of 1/25/20 we have $9,366 in cash, down $5,085 from last report 12/29/19. Big thanks to our members who contributed big money to the club this past month, and to Alyssa Singer for publicizing employers’ gift-matching and volunteer support programs! Spending below includes $6,475 that will be reimbursed under our 2018-9 grant from the Division of Boating and Waterways.
|
Income 12/30/19 - 1/25/20 |
|
|
Regular memberships |
$5,265 |
|
Donations |
$1,788 |
|
Credit card cash back rewards |
$200 |
|
UC workstudy reimbursement |
$1,037 |
|
Total Income |
$8,290 |
|
Spending 12/30/19 - 1/25/20 |
|
|
Dinghies--deposit 8 Quest mains, sheaves, fasteners, cable, fittings, bow bumper, hull drainplugs, hose washers, spray bottle for dinghy leak testing, |
$2,097 |
|
Dayleaders: wages, employer-paid taxes, payroll tax liabilities, payroll processing, boatercard |
$2,323 |
|
Windsurf--6 novice windsurf boards, monofilm |
$4,806 |
|
Clubhouse and Yard--garbage service 3 months, DSL service for clubhouse computer, asphalt patch, craft sticks, yellowjacket traps, valves for hoses, shade umbrellas, portapotty service |
$1,434 |
|
Activities--pizza for dinghy crawl, inverter for lighted boat parade, coffee, beans |
$138 |
|
Keelboats--hull cleaning, outboard starter gear, winch handle, hasp, cable, swages, Commander forestay, fuel connectors, sail cover fasteners |
$588 |
|
City of Berkeley--rent on clubhouse and yard (carryover) |
$1,064 |
|
Taxes: use tax on wholesale purchases, City business license renewal |
$203 |
|
Safety Equipment: disposable gloves, batteries for keelboat SOS lights |
$112 |
|
Credit card processing charges |
$131 |
|
Rescue Skiff: fuel, propeller guard, propeller |
$379 |
|
Tools--socket, scissors, socket adapters |
$21 |
|
Communications--email service, shipping for prop guard repair |
$80 |
|
Total Spending |
$13,375 |
The budget remains in good shape overall. The numbers below include the $3,000 increase in the keelboat budget that was approved online. Not enough info yet to adjust the remaining budget components, but few others seem to need significant (>10%) changes.
|
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 1/25/20 |
||||||
|
Authorized FY Budget |
DBW included |
Actual thru 1/25/20 (74% of FY) |
Percentage of Budget |
Remaining |
||
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$196,000 |
$151,100 |
77% |
$44,900 |
||
|
DBW reimbursement |
$40,000 |
$40,000 |
$12,622 |
32% |
$27,378 |
|
|
UC Work-Study Reimbursement |
$20,000 |
$11,060 |
55% |
$8,940 |
||
|
Donations, surplus sales, interest, etc. |
$4,000 |
$8,299 |
207% |
($4,299) |
||
|
Total Income |
$260,000 |
$40,000 |
$183,081 |
70% |
$76,919 |
|
|
Authorized Spending |
||||||
|
Club activities |
$15,000 |
$12,255 |
82% |
$2,745 |
||
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$33,904 |
64% |
$19,096 |
|
|
Windsurfing |
$44,000 |
$18,000 |
$25,515 |
58% |
$18,485 |
|
|
Keelboats |
$20,000 |
$19,434 |
97% |
$566 |
||
|
Dayleaders |
$59,000 |
$50,712 |
86% |
$8,288 |
||
|
Clubhouse and Yard |
$16,000 |
$9,683 |
61% |
$6,317 |
||
|
General Overhead |
$56,000 |
$43,189 |
77% |
$12,811 |
||
|
Total Spending |
$263,000 |
$40,000 |
$194,690 |
74% |
$68,310 |
|
SL--Treasurer’s Report 12/29/19
As of 12/29/19 we have $14,450 in cash, up $3,805 from last report 12/15/19. Big thanks to Alyssa Singer for emailing our members about corporate employee gift programs, and to our members who signed up for their employers’ programs. DBW has approved our request to buy 2 new JY15’s instead of one Venture with this year’s grant money. The City has a draft 5 year license agreement to review.
|
Income 12/16 -12/29/19 |
|
|
Regular memberships |
$1,759 |
|
Donations |
$2,918 |
|
Total Income |
$4,677 |
|
Spending 12/16 -12/29/19 |
|
|
Dinghies--bubble solution, glue, fasteners, spray paint, trapeze adjuster cleats, clamcleats, port, fid, inner tubes for dolly tires, eye bolt |
$410 |
|
Dayleaders: payroll processing service |
$54 |
|
Clubhouse and Yard--portapotty service |
$278 |
|
Credit card processing charges |
$42 |
|
Tools--drill bit |
$11 |
|
Communications--email service |
$20 |
|
Office Supplies--stamps for Treasurer |
$57 |
|
Total Spending |
$872 |
The budget remains in good shape overall. The numbers below don’t include the $3,000 increase in the keelboat budget that was approved online. Not enough info yet to adjust the remaining budget components, but no others seem to need significant (>10%) changes.
|
Budget for Fiscal Year 2019-2020 vs actual 5/1/19 - 12/29/19 |
||||||
|
Authorized FY Budget |
DBW included |
Actual thru 12/29/19 (66% of FY) |
Percentage of Budget |
Remaining |
||
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$196,000 |
$145,835 |
74% |
$50,165 |
||
|
DBW reimbursement |
$40,000 |
$40,000 |
$12,622 |
32% |
$27,378 |
|
|
UC Work-Study Reimbursement |
$20,000 |
$10,023 |
50% |
$9,977 |
||
|
Donations, surplus sales, interest, etc. |
$4,000 |
$6,310 |
158% |
($2,310) |
||
|
Total Income |
$260,000 |
$40,000 |
$174,791 |
67% |
$85,209 |
|
|
Authorized Spending |
||||||
|
Club activities |
$15,000 |
$12,117 |
81% |
$2,883 |
||
|
Dinghies and rescue skiffs |
$53,000 |
$22,000 |
$31,428 |
59% |
$21,572 |
|
|
Windsurfing |
$44,000 |
$18,000 |
$20,709 |
47% |
$23,291 |
|
|
Keelboats |
$17,000 |
$18,845 |
111% |
($1,845) |
||
|
Dayleaders |
$59,000 |
$48,389 |
82% |
$10,611 |
||
|
Clubhouse and Yard |
$16,000 |
$8,249 |
52% |
$7,751 |
||
|
General Overhead |
$56,000 |
$41,578 |
74% |
$14,422 |
||
|
Total Spending |
$260,000 |
$40,000 |
$181,316 |
70% |
$78,684 |
|
Regular dues income for the month of December 2019 was good compared to previous years, even though the weather scored lower.
Here is confirmation of all the recent unanimous votes on Slack.
VOTES
|
Motions |
Move |
2nd |
Unanimous Approval |
|
approve 2020 GMMs on Feb 23, May 17, Aug 23, and Nov 19 |
CB |
RA |
100% on Slack |
|
approve to cancel the Feb 2020 open house due to poor attendance in past years |
CPH |
JC |
100% on Slack |
|
modify approval of Open House dates as follows. July OH to be moved from 7/12 to 7/19. All other OH and Fast Track dates unchanged. |
JB |
RA |
100% on Slack |
|
approve Min Lee joining ex comm as a co-vice commodore |
CPH |
JC |
100% on Slack |
|
change the ORs as to reflect changes in Day Leader and VDL training: |
JB |
BK |
100% on Slack |
|
change the authorizes spending for this fiscal year (5/1/19 to 4/30/20) to the amounts in this proposed budget: |
PK |
CB |
100% on Slack |
|
approve Tone To joining ex comm as a co-vice commodore |
CPH |
MG |
100% on Slack |
|
approve Quentin Nicolas’s senior windsurfing project proposal. |
SS |
RA |
100% on Slack |