Cal Sailing Club - Executive Committee Minutes
Meeting Date: August 09, 2020
Start Time: 6:12 PM
End Time: 7:05 PM
Location: Virtual
ATTENDANCE
|
Title |
Name |
Code |
Present |
|
Commodore |
Mary Lucus-Flannery |
MLF |
N |
|
Vice Commodore (co) |
Lonnie D. |
LD |
N |
|
Vice Commodore (co) |
Christina Polito-Halter |
CPH |
Y |
|
Vice Commodore (co) |
Min Lee |
ML |
Y |
|
Vice Commodore (co) |
Tone Toe |
TT |
N |
|
First Vice Commodore (co) |
James Clarkson |
JC |
Y |
|
First Vice Commodore (co) |
Memo Gunay |
MG |
Y |
|
Second Vice Commodore (co) |
Sofien Sehiri |
SS |
N |
|
Third Vice Commodore |
Ryan Alder |
RA |
Y |
|
Rear Commodore (co) |
John Bongiovanni |
JB |
Y |
|
Rear Commodore (co) |
Jennifer Johnson |
JJ |
N |
|
Port Captain (co) |
Kevin Corcoran |
KC |
N |
|
Port Captain (co) |
Brenden Kallaby |
BK |
Y |
|
Treasurer |
Peter Kuhn |
PK |
N |
|
Secretary |
Carolyn Brown |
CB |
Y |
Officer’s Reports
Vice Commodore - nothing to report
First Vice - Three Quests are breaking, we are in discussions with the distributor regarding replacement. Two JYs are in transit
Third Vice - Meritorious’ mast is down for standing rigging replacement. Daisy is DNS due to a broken motor.
Read Commodore - We have a lot of interest in ground school and novice fast track. James gave a junior test from another boat. Josh is willing to teach lessons here at least once so we can benefit from his experience as lead instructor at TISC.
Port Captain - We are done hiring, there were lots of applicants. We offer free memberships to all applicants to see if they are interested in the club. There have been a couple suspension for not following covid protocols and not respecting DLs authority.
Treasurer’s reports -
Treasurer’s Report 8/9/20
As of 8/9/20 we have $43,688 in cash, down $11,346 from last report 7/26/20.
The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).
Spending in the last two weeks includes
- double and sometimes triple dayleader staffing in July for covid procedures and training new dayleaders, with covid bonus (ended 8/1/20).
- annual premium for directors and officers liability insurance
- DMV registration fees and sales tax on JY15 purchase
|
Income 7/27 - 8/9/20 |
|
|
Regular memberships |
$6,206 |
|
Donations: Big Thanks! |
$510 |
|
Dues refunds: windsurf locker (too small), regular (paid with hours) |
-$537 |
|
UC workstudy reimbursement |
$350 |
|
Total Income |
$6,528 |
|
Spending 7/27 - 8/9/20 |
|
|
Dinghies-Laser vang assembly, wheels for kayak trolley, dump fees for old JY15's, clevis pins, inner tube for spare dolly wheel, fasteners, paddle, line, brushes, silicone, screws, washers, sanding discs |
$494 |
|
Dayleaders: wages, taxes, and food for DL meeting |
$13,044 |
|
Clubhouse and Yard--clubhouse rot repair supplies, bunny suit, weed killer, glue, portapotty rental |
$700 |
|
Insurance--directors and officers insurance annual premium |
$1,619 |
|
Keelboats--hull cleaning, shackles, eyestraps, fasteners, line, battery |
$696 |
|
Taxes--DMV reg fees and sales tax for JY15 purchase (DBW grant 2019) |
$823 |
|
Safety Equipment: PFD rack supplies, whiteboard, hand soap |
$247 |
|
Credit card processing charges |
$142 |
|
Rescue Skiff: 33.3 gal gas for skiff |
$100 |
|
Communications--email service subscription |
$10 |
|
Total Spending |
$17,874 |
We’re still on an interim budget until we get a better idea of the next stages of reopening. We have $19,995 left to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases, which include another JY15, Quest parts, and foul weather gear.
Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 8/9/20
|
Authorized FY Budget |
DBW included |
Actual thru 8/9/20 (27% of FY) |
Percentage of Budget |
DBW remaining |
non-DBW remaining |
|
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$130,600 |
$30,649 |
23% |
$99,951 |
||
|
DBW reimbursement |
$40,424 |
$40,424 |
$3,758 |
9% |
$36,666 |
$0 |
|
UC Work-Study Reimbursement |
$18,700 |
$350 |
2% |
$18,350 |
||
|
Donations, surplus sales, interest, etc. |
$6,000 |
$2,773 |
46% |
$3,227 |
||
|
Total Income |
$195,724 |
$40,000 |
$37,529 |
19% |
$36,666 |
$121,529 |
|
Authorized Spending |
||||||
|
Club activities |
$11,200 |
$0 |
0% |
$11,200 |
||
|
Dinghies and rescue skiffs |
$30,700 |
$11,854 |
$11,760 |
38% |
$10,074 |
$8,865 |
|
Windsurfing |
$35,400 |
$0 |
$12,295 |
35% |
$0 |
$23,105 |
|
Keelboats |
$22,000 |
$0 |
$2,748 |
12% |
$19,252 |
|
|
Dayleaders |
$74,100 |
$22,210 |
30% |
$51,890 |
||
|
Clubhouse and Yard |
$10,800 |
$2,683 |
25% |
$8,117 |
||
|
General Overhead |
$46,000 |
$10,086 |
$12,088 |
26% |
$10,086 |
$23,827 |
|
Total Spending |
$230,200 |
$21,940 |
$63,783 |
28% |
$20,160 |
$146,257 |
Treasurer’s Report 7/26/20
As of 7/26/20 we have $55,034 in cash, down $8,980 from last report 7/12/20.
The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).
Spending in the last two weeks includes
-
paying off the remaining 50% of 2 new JY15 sailboats we bought on last year’s grant money from the Department of Boating and Waterways (DBW),
-
a hefty property tax bill for our boats and possessory interest in the land under our rented space and the berths on J-dock,
-
garbage service during the period since we reopened, and
-
rent under the extension of our license agreement that expired in December.
The payroll for dayleaders in July, rent, and other expenses will reduce our cash below $40,000 in August.
In a month or three, we will get reimbursed $18,424 by DBW for the 2 new JY15’s, and $1,780 for the Venture mast we bought on this year’s grant.
|
Income 7/13 - 7/26/20 |
|
|
Regular memberships |
$5,807 |
|
Donations: Huge Thanks! |
$104 |
|
Windsurf locker memberships |
$300 |
|
Total Income |
$6,211 |
|
Spending 7/13 - 7/26/20 |
|
|
Dinghies-remainder payment for 2 new JY15's (DBW reimbursable)—thanks for wiring the money, Memo!, sail repair |
$8,301 |
|
Dayleaders: payroll processing, boater card fee |
$60 |
|
Clubhouse and Yard--garbage service, new hinges for clubhouse door |
$1,347 |
|
Keelboats—sail repair |
$40 |
|
City of Berkeley--rent payment (extension) |
$1,064 |
|
Taxes--property taxes on boats and possessory interest in rented space and berths |
$4,232 |
|
Credit card processing charge |
$148 |
|
Total Spending |
$15,191 |
We’re still on an interim budget until we get a better idea of the next stages of reopening. We have $19,995 left to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases, which consist of another JY15, Quest parts, and foul weather gear.
Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 7/26/20
|
Authorized FY Budget |
DBW included |
Actual thru 7/26/20 (24% of FY) |
Percentage of Budget |
DBW remaining |
non-DBW remaining |
|
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$130,600 |
$24,980 |
19% |
$105,620 |
||
|
DBW reimbursement |
$40,424 |
$40,424 |
$3,758 |
9% |
$36,666 |
$0 |
|
UC Work-Study Reimbursement |
$18,700 |
$0 |
0% |
$18,700 |
||
|
Donations, surplus sales, interest, etc. |
$6,000 |
$2,263 |
38% |
$3,737 |
||
|
Total Income |
$195,724 |
$40,000 |
$31,001 |
16% |
$36,666 |
$128,057 |
|
Authorized Spending |
||||||
|
Club activities |
$11,200 |
$0 |
0% |
$11,200 |
||
|
Dinghies and rescue skiffs |
$30,700 |
$11,854 |
$11,166 |
36% |
$10,074 |
$9,459 |
|
Windsurfing |
$35,400 |
$0 |
$12,295 |
35% |
$0 |
$23,105 |
|
Keelboats |
$22,000 |
$0 |
$2,052 |
9% |
$19,948 |
|
|
Dayleaders |
$74,100 |
$9,166 |
12% |
$64,934 |
||
|
Clubhouse and Yard |
$10,800 |
$1,983 |
18% |
$8,817 |
||
|
General Overhead |
$46,000 |
$10,086 |
$9,247 |
20% |
$10,086 |
$26,668 |
|
Total Spending |
$230,200 |
$21,940 |
$45,909 |
20% |
$20,160 |
$164,131 |
Regular membership dues in July were nearly $10,000, which is almost 40% of the average for the last 6 years, up from June when dues were only 19% of the 6 year average. Hopefully the City contractors will complete installation of the new docks in early August, and we can expand some operations such as windsurf lessons in order to further increase dues.
Treasurer’s Report 7/12/20
As of 7/12/20 we have $64,013 in cash, down $9,871 from last report 6/28/20. The cash balance includes a federal loan and loan advance of which it currently looks like we’ll have to eventually pay back $10,000 plus interest at 1% over a two year term (can be extended to five years).
|
Income 6/29 - 7/12/20 |
|
|
Regular memberships (less 2 refunds) |
$4,031 |
|
Donations: Huge Thanks! |
$280 |
|
Total Income |
$4,311 |
|
Spending 6/29 - 7/12/20 |
|
|
Dinghies-line, sheave, spinnaker repair tape, lube, paint tray, brush, Venture hatches |
$195 |
|
Dayleaders: wages and taxes |
$5,188 |
|
Windsurf--12 Ezzy Cheetah sails 5.5 to 7.0, spray paint |
$7,736 |
|
Clubhouse and Yard--hooks, faucet supplies, electric supplies, acetone, saw blade, sink cart supplies, wireless dongle for outdoor computer, DSL service for clubhouse computer, portapotty rental without cleaning, replacement chain for Peter Kuhn's chainsaw (stump removal supplies), new faucet supplies |
$403 |
|
Insurance--boat add/delete on marine liability insurance |
$179 |
|
Keelboats--varnish, brushes, sanding sponge, fasteners, webbing, filler, caulk, fasteners |
$86 |
|
Safety Equipment: soap for hand wash station |
$7 |
|
Credit card processing charges |
$97 |
|
Rescue Skiff: 21.5 gal gas for skiff, epoxy resin (skiff ladder installation supplies) |
$147 |
|
Tools--circ saw blade |
$13 |
|
Communications--Iwindsurf subscription for clubhouse computer, Mailchimp email service |
$130 |
|
Total Spending |
$14,182 |
We’re still on an interim budget until we get a better idea of the next stages of reopening. We still have $9,391 to spend on the purchase of two JY15’s on our 2019 DBW grant, and another
$19,995 to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases.
Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 7/12/20
|
Authorized FY Budget |
DBW included |
Actual thru 7/12/20 (20% of FY) |
Percentage of Budget |
DBW remaining |
non-DBW remaining |
|
|
Expected Income |
||||||
|
Memberships (Regular and windsurf locker) |
$130,600 |
$18,874 |
14% |
$111,726 |
||
|
DBW reimbursement |
$40,424 |
$40,424 |
$3,758 |
9% |
$36,666 |
$0 |
|
UC Work-Study Reimbursement |
$18,700 |
$0 |
0% |
$18,700 |
||
|
Donations, surplus sales, interest, etc. |
$6,000 |
$2,159 |
36% |
$3,841 |
||
|
Total Income |
$195,724 |
$40,000 |
$24,790 |
13% |
$36,666 |
$134,268 |
|
Authorized Spending |
||||||
|
Club activities |
$11,200 |
$0 |
0% |
$11,200 |
||
|
Dinghies and rescue skiffs |
$30,700 |
$11,854 |
$2,865 |
9% |
$10,074 |
$17,760 |
|
Windsurfing |
$35,400 |
$0 |
$12,295 |
35% |
$0 |
$23,105 |
|
Keelboats |
$22,000 |
$0 |
$2,012 |
9% |
$19,988 |
|
|
Dayleaders |
$74,100 |
$9,106 |
12% |
$64,994 |
||
|
Clubhouse and Yard |
$10,800 |
$636 |
6% |
$10,164 |
||
|
General Overhead |
$46,000 |
$10,086 |
$3,804 |
8% |
$10,086 |
$32,110 |
|
Total Spending |
$230,200 |
$21,940 |
$30,719 |
13% |
$20,160 |
$179,321 |
Treasurer’s Report 6/28/20
As of 6/28/20 we have $73,884 in cash, down $6,592 from last report 6/14/20.
|
Income 6/15 - 6/28/20 |
|
|
Regular memberships |
$2,911 |
|
Donations: Huge Thanks! |
$104 |
|
Credit card cash back rewards |
$200 |
|
Total Income |
$3,215 |
|
Spending 6/15 - 6/28/20 |
|
|
Dinghies-sail repairs |
$435 |
|
Dayleaders: wages, employer paid taxes, payroll processing |
$3,868 |
|
Windsurf--20 booms, 20 mast bases & universals, stencils for sails, brushes |
$4,383 |
|
Clubhouse and Yard--trash bags, porch conduit repair parts, portapotty rental (no cleaning) |
$66 |
|
Safety Equipment: CSC reopening supplies including sanitizer, tubs, spray bottles, handwash station parts |
$356 |
|
Credit card processing charge |
$83 |
|
Rescue Skiff: 15.5 gal gas for skiff, skiff ladder, remote control repair parts |
$162 |
|
Communications--website software subscriptions and support service, email service |
$453 |
|
Total Spending |
$9,807 |
We’re still on an interim budget until we get a better idea of the next stages of reopening. We still have $9,391 to spend on the purchase of two JY15’s on our 2019 DBW grant, and another
$19,995 to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases.
Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 6/28/20
|
Authorized FY Budget |
DBW included |
Actual thru 6/28/20 (16% of FY) |
Percentage of Budget |
DBW remaining |
non-DBW remaining |
|
|
Expected Income |
$40,424 |
|||||
|
Memberships (Regular and windsurf locker) |
$130,600 |
$14,842 |
11% |
$115,758 |
||
|
DBW reimbursement |
$40,424 |
$3,758 |
9% |
$36,666 |
$0 |
|
|
UC Work-Study Reimbursement |
$18,700 |
$0 |
0% |
$18,700 |
||
|
Donations, surplus sales, interest, etc. |
$6,000 |
$1,879 |
31% |
$4,121 |
|
Total Income |
$195,724 |
$40,000 |
$20,479 |
10% |
$36,666 |
$138,579 |
|
Authorized Spending |
||||||
|
Club activities |
$11,200 |
$0 |
0% |
$11,200 |
||
|
Dinghies and rescue skiffs |
$30,700 |
$11,854 |
$2,523 |
8% |
$10,074 |
$18,103 |
|
Windsurfing |
$35,400 |
$0 |
$4,558 |
13% |
$0 |
$30,842 |
|
Keelboats |
$22,000 |
$0 |
$1,926 |
9% |
$20,074 |
|
|
Dayleaders |
$74,100 |
$3,918 |
5% |
$70,182 |
||
|
Clubhouse and Yard |
$10,800 |
$232 |
2% |
$10,568 |
||
|
General Overhead |
$46,000 |
$10,086 |
$3,378 |
7% |
$10,086 |
$32,536 |
|
Total Spending |
$230,200 |
$21,940 |
$16,536 |
7% |
$20,160 |
$193,504 |
Regular dues income in June was about 20% of the amount expected before the shutdown. The amount of dues was up compared to May when measured in dollars, but down in terms of the amount expected before the shutdown.
Treasurer’s Report 6/14/20
As of 6/14/20 we have $80,477 in cash, up $1,462 from last report 5/17/20.
|
Income 5/18 - 6/14/20 |
|
|
Regular memberships |
$4,260 |
|
Donations: Huge Thanks! |
$1,268 |
|
Windsurf locker memberships |
$783 |
|
Total Income |
$6,311 |
|
Spending 5/18 - 6/14/20 |
|
|
Dinghies-Venture mast |
$1,780 |
|
Dayleaders: payroll processing |
$50 |
|
Clubhouse and Yard--DSL service for clubhouse computer, portapotty rental (no cleaning), power switches for windmeter computer |
$102 |
|
Keelboats--Dr Who haulout |
$1,616 |
|
City of Berkeley--rent (lease expired, on extension) |
$1,064 |
|
Credit card processing charge |
$129 |
|
Communications--change of address, website software subscriptions |
$108 |
|
Total Spending |
$4,848 |
We’re on an interim budget until we get a better idea of the next stages of reopening. We still have $9,391 to spend on the purchase of two JY15’s on our 2019 DBW grant, and another
$19,995 to spend on our 2020 DBW grant, but will need to revise the budget to accommodate all the purchases.
Budget for Fiscal Year 2020-2021 vs actual 5/1/20 - 6/14/20
|
Authorized FY Budget |
DBW included |
Actual thru 6/14/20 (12% of FY) |
Percentage of Budget |
DBW remaining |
non-DBW remaining |
|
|
Expected Income |
$40,424 |
|||||
|
Memberships (Regular and windsurf locker) |
$130,600 |
$11,931 |
9% |
$118,669 |
||
|
DBW reimbursement |
$40,424 |
$3,758 |
9% |
$36,666 |
$0 |
|
|
UC Work-Study Reimbursement |
$18,700 |
$0 |
0% |
$18,700 |
||
|
Donations, surplus sales, interest, etc. |
$6,000 |
$1,575 |
26% |
$4,425 |
|
Total Income |
$195,724 |
$40,000 |
$17,264 |
9% |
$36,666 |
$141,794 |
|
Authorized Spending |
||||||
|
Club activities |
$11,200 |
$0 |
0% |
$11,200 |
||
|
Dinghies and rescue skiffs |
$30,700 |
$11,854 |
$1,926 |
6% |
$10,074 |
$18,700 |
|
Windsurfing |
$35,400 |
$0 |
$175 |
0% |
$0 |
$35,225 |
|
Keelboats |
$22,000 |
$0 |
$1,926 |
9% |
$20,074 |
|
|
Dayleaders |
$74,100 |
$50 |
0% |
$74,050 |
||
|
Clubhouse and Yard |
$10,800 |
$166 |
2% |
$10,634 |
||
|
General Overhead |
$46,000 |
$10,086 |
$2,486 |
5% |
$10,086 |
$33,429 |
|
Total Spending |
$230,200 |
$21,940 |
$6,729 |
3% |
$20,160 |
$223,311 |
VOTES
|
Motions |
Move |
2nd |
Unanimous Approval |
|
Nominate Adelaide Cahill and Heather Breaux for PC |
MG |
JB |
100% |
|
Add white card option for 3-day suspension |
BK |
CPH |
100% |
|
Motion to add white card option for 7-day suspension |
MG |
JC |
100% on Slack |
|
approve Seniors taking boards and dinghies out on closed days with reservations. Must have passed the online reopen test and conform to club procedures for this period |
SS |
RA |
100% on Slack |
|
reopen the club with the reopening protocol |
PK |
MG |
100% on Slack |
|
Suspension of Dmitry Shusterman, This is disciplinary action and will be in the Commodore's copy but not the published minutes. |
MG |
CPH |
100% |
|
Adjourn @ 7:05 |
RA |
CPH |
100% |